Executive Assistant Business Operations

*************@*****.*** • 925-***-****

KIMBERLY KATZ

Executive Assistant Business Operations Support

PROFESSIONAL SUMMARY

Executive Assistant and Business Operations Specialist with over 20 years of experience supporting C-level executives in the global tech and financial sectors. Demonstrates a visionary approach to managing complex international schedules, optimizing onboarding, and orchestrating high-stakes events, all while maintaining confidentiality and enhancing cross-functional collaboration. Proficient in data analysis and project management, committed to driving operational efficiency and fostering a forward-thinking work environment.

EMPLOYMENT HISTORY

EXECUTIVE ASSISTANT Feb 2020 - Present

Oracle Corporation

EXECUTIVE ASSISTANT AND PROJECT COORDINATOR Sep 2013 - 2020 Oracle Corporation

Supported worldwide teams, sales, pre-sales, marketing, partners and vendors. Manage executive schedules, ensuring optimal time use and reducing meeting conflicts. Coordinate global travel, achieving cost efficiencies and maintaining smooth operations. Facilitate high-level meetings, enhancing decision-making and stakeholder engagement. Streamline onboarding, reducing integration time and boosting new hire productivity. Maintain confidentiality in handling HR and strategic data, ensuring data security. Streamlined onboarding processes, achieving measurable improvements in new hire integration and team productivity. Facilitated high-level meetings, strengthening stakeholder engagement and enhancing executive decision-making. Maintained confidentiality while managing sensitive HR data, ensuring compliance and safeguarding organizational integrity.

Provided dedicated support to VPs, fostering a positive work environment through effective communication and collaboration.

Orchestrated executive schedules to optimize time management, minimizing conflicts and enhancing overall productivity. Coordinated onboarding initiatives, significantly reducing integration time and fostering new hire engagement. Provided executive and operational support to two VPs in the Financial Services GBU across global sales and pre-sales teams. Delivered data insights and operational support to a 170-person global team, enhancing productivity tracking. Coordinated extensive global travel and managed complex calendars across EMEA, JAPAC, and North America. Planned QBRs, industry forums, and sales kick-offs, improving engagement and strategy alignment. Streamlined global onboarding for 100+ hires by centralizing logistics, approvals, training, and IT setup. Collaborated cross-regionally with sales and ops teams to support consistent Q/Q pipeline execution. Orchestrated high-stakes customer meetings with Oracle's President and Chairman, ensuring flawless delivery. Led planning and logistics for Oracle OpenWorld events (500+ attendees), improving attendee satisfaction scores. Facilitated executive communication by managing schedules and priorities, resulting in enhanced decision-making efficiency for senior leadership.

Coordinated complex travel logistics across multiple regions, reducing scheduling conflicts and ensuring seamless executive operations.

Streamlined onboarding processes for over 100 hires, fostering a cohesive team environment and accelerating new employee integration.

Orchestrated impactful customer engagements with top executives, enhancing client relationships and positioning Oracle as a trusted partner.

Orchestrated high-stakes executive meetings, enhancing client relationships and positioning Oracle as a trusted partner in strategic discussions.

BUSINESS ANALYST AND PROJECT ASSISTANT Sep 2010 - Dec 2013 Oracle Corporation

SENIOR ADMINISTRATIVE ASSISTANT Feb 2010 - Sep 2010 Randstad Contractor at Oracle

BUSINESS DEVELOPMENT EXECUTIVE 2009 - 2010

Entrust Administration, Inc.

FINANCIAL SALES OFFICER 2008 - 2009

Westamerica Bank

ACCOUNT EXECUTIVE 2003 - 2008

First Republic Bank / Merrill Lynch

SKILLS

Microsoft Office Suite, Fusion CRM, LinkedIn, Slack, Taleo, Zoom, Calendar Management, Event Planning, Travel Coordination, Executive Support, Project Management, Cross-functional Collaboration, Data Analysis, Process Improvement, Confidentiality, Business Operations, Event Coordination, Customer Relations, Logistics Management.

Supported strategic planning for VP of Global Accounts, enhancing execution efficiency. Improved onboarding by coordinating cross-departmental processes, boosting productivity. Managed event logistics, ensuring data compliance and accuracy in client records. Led team communication initiatives, increasing internal engagement and collaboration. Updated Key Account Portal, providing timely insights for sales leadership. Spearheaded the redesign of onboarding processes, achieving a 30% reduction in time-to-hire and enhancing candidate experience.

Fostered cross-departmental collaboration by orchestrating regular updates and feedback sessions, leading to improved alignment on project goals and measurable outcomes. Maintained comprehensive documentation for compliance and accuracy, ensuring that all critical data sets were up-to-date and accessible for decision-making.

Coordinated between departments to enhance project alignment, leading to improved execution and measurable project success.

Managed logistics for high-profile events, ensuring compliance and accuracy, which strengthened client relationships and trust.

Fostered a culture of open communication within teams, enhancing engagement and collaboration across projects. Supported AVP of Hyperion EPM Sales, optimizing executive operations and calendar management. Managed complex schedules and travel for regional leaders, enhancing coordination. Coordinated logistics for meetings, boosting team alignment and readiness. Generated performance reports with Oracle systems, aiding strategic decisions. Streamlined communication processes among teams, significantly improving response times and fostering a culture of collaboration.

Maintained accurate records of client interactions, leading to improved customer relationships and increased follow-up success.

Provided exceptional support to executives, ensuring smooth daily operations and contributing to a positive team environment.

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