Executive Assistant
Resume:
FARIDA KHAN
Executive Assistant
E
SUMMARY
Experienced Executive Assistant / MIS Reporting and AM- VA/ Analyst Exploring to build and manage multi-lingual Administrative Driving Growth & Efficiency across Diverse Industries in SCM / Operations & OEM or PM with over 8.6 years of experience in Senior Executive Management with administrative support and Vendor Management, expert in managing schedules and coordinating meetings. Key achievements include streamlining executive workflows, which increased operational efficiency, and providing high-level administrative support to senior management teams across diverse industries. Senior Executive Assistant position at a dynamic organization, where my administrative and project management skills will be leveraged to facilitate organizational growth. EXPERIENCE
Executive Assistant to Group CPO and Group CTO
Gensol Engineering Ltd
04/2024 - 05/2025
09/2023 - 04/2024 Not specified
*************@*****.*** linkedin.com/in/farida-khan-4a81811ab New Delhi SKILLS
AdWords
STRENGTHS
LANGUAGES
KEY ACHIEVEMENTS
A pharmaceutical company focused on innovative solutions
•Served as the primary liaison between executives and stakeholders.
•Managed complex, Managing intricate, Calendars, Appointments, and Communications with finesse and precision.
•Uphold the highest standards of Maintained confidentiality while handling sensitive informations.
•Document Perfection showcase an acute ability to prepare, edit and refine a variety spectrum of documents, presentations, and reports, aligning with the exacting standards expected at the executive level.
•Execute flawless coordination of high-profile meetings, conference, and travel arrangements, enuring meticulous with high attention to detail and adherence to tight schedules.
•Proactively streamline executive workflow by anticipating needs, priortizing tasks, and implementing efficient organizational systems, Act as the central point of contact between executive and stakeholders.
•Ensuring that pharmaceutical products meet all legal, safety, and quality standards set by national and international regulatory bodies like FDA, EMA, CDSCO, WHO, ICH.
•Product development, clinical trials, documentation, approval submission, labeling, post-marketing surveillance, to lifecycle management — all align with regulatory compliance.
A leading engineering company specializing in efficient solutions
•Provided high-level administrative support to the Supply Chain Management team.
•Managed schedules, coordinated meetings, and handled communications.
•Prepared reports, oversaw documentation, and ensured efficient flow of information.
•Assisted in Project Management Methodologies (Agile, Scrum and Waterfall) and tracked key performance metrics.
•Increased team efficiency by introducing automated project Management Tools tracking using JIRA, Trello and Asana.
•Coordinated logistics, balancing multiple vendors and stakeholders.
•Maintained All the processes of Accountability on an Octabees Software.
•Improved executive productivity by over through deployment of automated task management systems.
•Ensures Smooth operations and contributes to the overall Effectiveness of the SCM Department.
•Increased team productivity by 25% by implementing new project management software.
Native
Proficient in database management and office
software, combining technical skills with
effective communication
Successfully streamlined executive workflows,
increasing operational efficiency by
anticipating needs and prioritizing tasks
Executive Assistant to MD
Skymap Pharmaceuticals Pvt Ltd
English
Workflow Optimization
TradeIndia Indiamart
Agile BaseCam Wrike SmartSheet
SharePoint Asana JIRA Trello
Bitrix24 Click up Canva
MyOB Account Bookkeeping
Project Management Drawinbox MMT
Microsoft Dynamics CRM 365 - PipeDrive /
Insightly / FreshSales
Octa Bees ERP Evernote
Notion Management Monday.com
Google Sheets HANA OP Salesforce
Business By Design Outlook PPT
HubSpot Strety JIRA
Microsoft Office Microsoft Power BI
Microsoft Power Point MIS Report
PeopleSoft Pug QuickBooks
SAP FICO / MM SCM Scrum Skype
Ring Central Slack Tally Waterfall
Xero Zoho Tally ERP 9.0 Gmail
Technical Proficiency
EDUCATION
Bachelor of Commerce
RG PG College
EXPERIENCE
Executive Assistant to CEO
Century Pharmaceuticals Pvt Ltd with Startup Company Azacus Pharma Consults, Toronto - Canada
INDUSTRY EXPERTISE
Organizations, Proficiency and Time
Management
Master of Economics
Meerut College
Master of Business Administration
JP School of Business
2015 - 2017
Executive and Office Assistant Administration
GS Gasses Equipment India Pvt Ltd
2013 - 2015
03/2020 - 08/2023
2015 - 2017
09/2016 - 02/2020 Not specified
Toronto, Canada
Company providing gas equipment solutions
•Served as a link between management and clients
•Trained on organizational policy matters Such as Retains Paper, Technical Books or Managed Inventories.
•Managed Documentation and responded to inquiries with Policy, Fair Practices and Government Regulations.
•Oversaw inventory and resolved administrative problems, Executive team, Streamlining workflows, Prioritizing tasks and Implementing Efficient Organizational Systems.
•Provided executive and administrative support to leadership and cross- functional teams.
•Handled calendar management, vendor coordination, procurement support, and travel arrangements.
•Managed asset records, document control, and confidential communication with accuracy and discretion.
•Supported policy updates, process improvements, and workflow optimization for smooth daily operations.
•Ensured timely handling of emails, client coordination, reports, and purchase entries to meet business priorities.
Consulting firm focused on pharmaceutical industry
•Maintained the consultant's calendar and managed client communications
•Prepared travel itineraries and scheduled Web - video/audio conferences
•Managed document preparation for client deliverables and maintained accuracy of search information
•Being Project support to the search team with Tracking and Filing of Consultants Expenses.
•Maintained Client Communications through scheduling and Prioritizing Telephone and Email.
•Document preparation and A/C Management Dashboards and Client Deliverables.
•Presentation, Proposal Letters, Quotation Making & Position Descriptions.
•Maintained the accuracy, Quality and Integrity of all search information in the Struggles Database.
•Arranging for forex and Trvel Insurance Related Requirements and creating and Maintaining an Efficient file management and Follow-u system for all search Process.
Strategic Planning, Vendor Management,
Multitasking, PM Tools, Work Optimization
Problem-Solving, Teamwork, Team
Leadership, Adaptability, Critical Thinking,
Creativity
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