Executive Assistant Community Engagement

Tammasita E. Barran

Bronx, New York 917-***-**** ****************@*****.*** www.linkedin.com/in/tammasita-barran SUMMARY

Resourceful and detail-driven Executive Assistant with over 12 years of experience supporting C-suite leaders and senior executives across corporate, nonprofit, and public sectors. Adept at managing complex calendars, arranging international travel, preparing high- level reports, and streamlining office operations with precision and discretion. Proven track record of coordinating cross-functional teams, facilitating global communication, and leading executive-level initiatives with professionalism and confidentiality. Known for anticipating needs, resolving issues quickly, and contributing to seamless daily operations in fast-paced, high-stakes environments. PROFESSIONAL EXPERIENCE

Guns Down Life Up – NYC HHC Lincoln Bronx, NY March 2024 – Present Operations & Community Engagement Coordinator

Strategic Operations Stakeholder Engagement Event & Initiative Oversight

• Led outreach efforts aligned with the mission to reduce gun violence, forming coalitions with 15+ community groups and civic leaders to drive systemic change and increase program impact across the Bronx.

• Increased community engagement by 25% in 6 months through inclusive outreach campaigns that reached 500+ residents across high-need neighborhoods, elevating awareness and participation.

• Planned and led 50+ community events every 6 months, managing logistics, venue setup, and speaker scheduling; consistently drew 150+ participants per event and increased public participation across key neighborhoods.

• Onboarded 5 new partners and strengthened ties with 10+ existing organizations, expanding service reach and launching joint initiatives to better serve under-resourced communities.

• Led monthly workshops and forums with 85% participation, creating a platform for community feedback, policy education, and civic engagement across priority neighborhoods.

• Implemented event feedback systems collecting input from 75% of attendees; applied insights to improve programming and achieved a 20% increase in satisfaction scores.

• Helped design and launch an after-school program serving 100+ youth weekly across 4 neighborhoods, increasing sustained engagement by 41% through enrichment, mentorship, and safety-focused activities.

• Facilitated monthly “Circle of Safety” roundtables with 20+ stakeholders, building interagency collaboration and crafting actionable public safety strategies across 4 target neighborhoods. DIF Management New York, NY (Hybrid) February 2023 – October 2023 Management Assistant

Global Executive Support Operational Standardization Project Coordination

• Standardized administrative workflows across 14 international offices, ensuring policy compliance and consistent operations, which significantly improved efficiency and interoffice collaboration globally.

• Synchronized calendars across 3+ time zones for C-suite executives and global stakeholders, reducing scheduling conflicts by 35% and ensuring consistent participation in 20+ monthly strategy sessions and high-level

• Served as the primary liaison between teams in the Netherlands, Canada, and U.S., facilitating communication on 10+ cross- border projects and aligning strategic goals to support unified execution and consistent global business operations.

• Documented and distributed minutes and action items for 15+ monthly transcontinental meetings, equipping executive teams with clear next steps and ensuring timely execution of strategic decisions across global departments.

• Arranged 30+ annual international trips for senior leaders, handling visas, flights, and accommodations to ensure 100% travel readiness and seamless executive mobility across 5+ countries and multiple time zones.

• Directed a centralized database of 500+ global vendors, clients, and contacts, reducing information retrieval time by 40% and enhancing decision-making speed and vendor coordination across 14 international offices.

• Contributed to the successful launch of the U.S. office by overseeing infrastructure setup, onboarding 10+ vendors, and aligning workflows with global leadership, resulting in a fully operational site within 60 days. Kinetic Communities Consulting Long Island City, NY May 2022 – November 2022 Executive Assistant / Program Assistant

Executive Operations Project Support Travel & Meeting Coordination

• Acted as primary administrative partner to the Executive Director, assisting 5+ cross-functional initiatives and completing all internal communications and reports on time.

• Organized 40+ global travel itineraries, including contingency planning, to ensure all executive travel was prepared and on schedule.

• Processed expense reports and reconciled credit card statements monthly with 100% accuracy, improving reimbursement speed and ensuring audit readiness.

• Handled logistics for 10+ annual board and leadership events, managing venue preparation, materials, and seamless day-of coordination.

• Updated databases for 3+ departments, increasing data accuracy by 20% and cutting retrieval times by 30% across teams.

• Maintained round-the-clock availability for urgent executive needs, resolving high-priority issues within 1–2 hours and minimizing disruptions.

• Handled 500+ calls and scheduled 100+ appointments monthly, enabling seamless client and team communication.

• Performed daily clerical operations such as filing, tracking inventory, and handling correspondence, enhancing task efficiency by 25%.

SirusPoint New York, NY June 2024 – August 2024

Business Analyst

Strategic Analysis Cross-Functional Coordination Regulatory Support

• Led preparation and submission of 50+ state regulatory filings, forms, and fees across 50+ jurisdictions, ensuring full compliance and reducing approval turnaround times by 20%.

• Directed collaboration among Finance, IT, and vendor teams—engaging 5+ departments—to collect data and submit bureau reports with 100% quarterly compliance.

• Collaborated with executive leadership to redesign workflows, improving reporting accuracy by 30% and cutting interdepartmental turnaround times by 25%.

• Developed and delivered 15+ executive-level reports, presentations, and memos quarterly, translating complex data into strategic recommendations for senior leadership.

• Created and submitted 15+ reports quarterly, translating complex data into actionable insights that informed policy and guided strategic decision-making at the C-suite level.

The Economist New York, NY August 2021 – September 2022 Executive Assistant to Chief Marketing Officer

C-Level Support Global Calendar Management International Travel & Events

• Served as Executive Assistant to the Chief Marketing Officer and partnered with 8 global marketing leaders, running daily operations and facilitating collaboration between U.S. and UK teams.

• Synchronized calendars and deadlines with UK marketing leadership, increasing alignment across global projects and improving efficiency by 20%.

• Arranged logistics for 40+ international travel itineraries annually, ensuring 100% readiness across 3+ time zones through detailed briefing support.

• Managed logistics for 12+ board meetings and summits annually, preparing materials, confirming schedules, and ensuring all sessions ran efficiently and on time.

• Produced 30+ executive-level communications quarterly to bolster messaging across client meetings, public forums, and media appearances.

• Maintained cross-border communication with UK leadership, improving project flow and accelerating deliverables by 20%.

• Processed over 100 expense transactions monthly with 100% accuracy, reducing turnaround time by 15% and reinforcing financial accuracy.

• Offered after-hours support to executives in various time zones, resolving time-sensitive matters within 1–2 hours and maintaining business continuity.

NYS Energy Research & Development Authority New York, NY October 2011 – January 2021 NYC Office Coordinator

Executive Support Office & Facilities Management Government Relations

• Provided executive-level administrative support to the Director of Market Development, 8 project managers, and visiting leaders from Green Bank, NYCEEC, and the Governor’s Energy & Finance Office.

• Directed daily NYC office operations for 90+ staff and visitors, managing reception services, facility needs, and executive scheduling to maintain consistent workflow and productivity.

• Led two major office transitions, including a renovation; administered contracts and scheduling to achieve 100% completion on time and within scope.

• Onboarded 30+ staff annually, preparing welcome kits, issuing credentials, and conducting safety-oriented orientations with 100% regulatory compliance.

• Handled procurement for 5 departments and interfaced with 10+ vendors, reducing supply delays by 25% and improving operational efficiency.

• Streamlined scheduling systems for 9 conference rooms, 4 phone booths, and 3 executive offices, ensuring seamless, conflict- free bookings across agencies.

• Supervised 5 interns and 3 administrative staff, developing SOPs and training programs that improved consistency and workflow by 35%.

• Updated and organized 50+ HR and legal process documents, enabling fast audit access and full compliance with internal and external regulations.

• A Served as liaison to the Governor's Office, handling 100+ sensitive communications annually with zero confidentiality breaches, and ensuring 100% compliance with state-level information protocols. EDUCATION

CUNY – Borough of Manhattan Community College New York, NY June 2010 Associates of Science in Human Services

CERTIFICATIONS

Professional Certification, Google Project Management April 2025 Coursera

Professional Certification, Psychological First Aide July 2024 Coursera

Professional Certification, Human Resources Specialist September 2014 Rockhurst University’s Continuing Education Program Professional Certification, Human Resources Generalist September 2014 Rockhurst University’s Continuing Education Program Professional Certification, Human Resources Assistant September 2014 Rockhurst University’s Continuing Education Program Professional Certification Event & Wedding Planner March 2010 Penn Foster College

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