Accounting Manager Accounts Receivable
Resume:
Shannon Stoelting
Niagara Falls, NY *****
*************@*****.***
Professional Summary
Diligent Accounting Manager with 20 years of experience in financial management, including accounting, accounts payable, and accounts receivable. Proficient in Dynamics, Peachtree, and Microsoft software. Proven track record in managing daily accounting tasks, leading teams, and implementing effective financial processes. Skilled in customer service, research, and continuous improvement. Seeking a remote or hybrid accounting role.
Work Experience
Senior Accountant
Foundation for Jewish Philanthropies-Getzville, NY December 2024 to Present
Provided financial and administrative support
Analysis and Reporting
Prepare internal/external financial reports and operational data. Analyze and report upon relevant information to support organization initiatives. Proactively contribute to process improvement.
Cash/Investment review and analysis
Budgeting
Prepare budgets.
Prepare financial forecasts.
Create and analyze monthly/quarterly/yearly financials and budget variance reports. Develop and monitor KPI’s and prepare additional ad-hoc reports as needed. Additional Responsibilities included:
Reconcile assigned accounts monthly.
Review and approve payables/receivables.
Review invoices for loans and shared services.
Audit employee expense reimbursements.
Assist with interim and year-end audit work and provide tax/990 support. Continuously review processes and drive improvements when identified. Manage client reporting needs and inquiries in a timely manner. Support database management to maintain integrity and refine methodologies. Responsibilities also included Grants Administration: Oversee the full lifecycle of grants payable requested by donors, including intake, review, disbursement, and post-completion monitoring.
Work closely with donors to ensure their grant requests are accurately processed and aligned with their philanthropic goals.
Ensure compliance with all relevant regulations, policies, and donor specifications regarding the distribution and use of grant funds.
Validate charity eligibility status
Confirm asset availability and process distributions in Community Suite. Prepare, mail correspondences with payment to grant/distribution recipients and donors in a timely fashion.
Generate reports, exports, and perform analysis for donor inquiries Automate processes for the issuance of grant distributions and fund statements. Administer and maintain the Foundation’s donor database system (Foundant CommunitySuite), ensuring that both donor and grant data are accurate and up to date. Accounting Manager
Goodwill Industries of WNY-Buffalo, NY
October 2020 to December 2024
Reporting directly to the Vice President Finance and Operations. The Accounting Manager supports and oversees the accounting team by managing daily accounting tasks. Lead and work as a team of professionals for a non-for-profit agency.
Essential duties include, but not be limited to:
• Working in Dynamics system to post and process journal entries to ensure business transactions are recorded.
• Review all incoming account payable invoices for payment.
• Approve invoices for payment
• Preform all aspects of account receivable, including but not limited to: Processing customer invoices, receipt of customer payments, providing customer statements.
• Tracking and reporting revenue by customer.
• Tracking and reporting daily cash flow.
• Tracking and reporting daily sales revenue, deposit, and discrepancies.
• Monthly account reconciliations.
• Bi-weekly payroll processing
• Update miscellaneous accounts receivable and issue miscellaneous invoices.
• Work in collaboration with other associates to implement effective processes to improve the company’s financial performance.
• Participate in monthly reporting and special analyses. Accounting Associate
Sumitomo Rubber Industries-Tonawanda, NY
January 2020 to March 2020
Reporting directly to the General Manager of Plant Accounting, the Plant accountant supports the Plant Finance Team by managing daily accounting tasks. Work as part of a team of professionals working to maintain order and transparency for the company’s finances. Essential duties include, but not limited to:
• Working in SAP system to post and process journal entries to ensure all business transactions are recorded.
• Ensure that reversing entries occur. Create recurring journal entry template.
• Ensure that recurring entries are changed or terminated at appropriate trigger points.
• Maintain a master list of monthly journal entries.
• Record supporting information for all journal entries.
• Maintain detailed listings and reconciliations of all assigned balance sheets accounts.
• Analyze and prepare monthly financial analysis as requested.
• Update miscellaneous accounts receivable and issue miscellaneous invoices.
• Help drive continuous improvement initiatives related to finance processes and systems.
• Work in collaboration with other plant associates to implement effective financial analysis tools and processes to improve the company’s financial performance.
• Participate in monthly reporting and special analyses.
• Record and deposit incoming checks for plant departments. Accounting/Traffic Manager
Buffalo Abrasives-North Tonawanda, NY
June 2006 to January 2020
Bookkeeping and accounting, accounts payable and accounts receivable, manage all inbound and outbound freight, international shipments, customer service. Prepare all shipment documents, packing lists, BOL, invoices and export documents. Work directly with all carriers to ensure best possible pricing and service. Report and document any damaged freight. Fluent with Peachtree Accounting software, Microsoft software, access database, word, and excel. Responsibilities include, but not limited to:
Obtains revenue and pays invoices by verifying and completing payable and receivable transactions. Accounts Receivable
• Post customer payments by recording cash, checks, credit card, and ACH transactions.
• Compile and validate customer credit requests.
• Research and resolve payment discrepancies.
• Monitor customer account details for non-payments, delayed payments and other irregularities.
• Initiate collection efforts as needed.
• Review AR aging to ensure compliance.
• Maintain accounts receivable customer files and records.
• Communicate with customers via phone, email, mail or personally.
• Assist with month-end closing.
• Generate monthly reporting.
• New customer setup.
• Issue and track RGA’s.
• Generate and send customer statements as required.
• Provide Customer Service.
Accounts Payable
• Vendor Master Setup.
• Print emailed invoices.
• Match receiving with invoices, and purchase orders.
• Code invoices for G/L account numbers.
• Resolve price discrepancies with purchasing as needed.
• Review vendor statements, compare to open AP, resolve issues.
• Mail checks.
• Enter all vendor invoices for payment processing.
• Run computer checks on US Dollar account.
• Respond to accounts payable inquires
Commodity Specialist
Total Filtration Services-Tonawanda, NY
January 1998 to May 2006
Customer service, inventory management, freight management, accounts receivable, accounts payable, purchasing.
Filter commodity management for General Motors Powertrain Plant in Tonawanda NY. Education
Associate in Business Management
Empire State University-Niagara Falls, NY
September 2010 to June 2012
Skills
• Account reconciliation
• NetSuite
• CSuite
• Customer service
• GPDynamics
• Peachtree
• Accounting software
• Powertrain
• Research
• Pricing
• Purchasing
• ACH
• Microsoft Excel
• Accounting
• Financial analysis
• Sales
• Bookkeeping
• Accounts receivable
• Journal entries
• Freight
• Accounts payable
• Continuous improvement
• SAP
• Payroll
• Inventory control
• Packaging
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