Executive Assistant Human Resources

Iris De La Garza

Houston, TX ***** 281-***-****

********@*****.***

************@*******.***

SUMMARY

Highly qualified Executive Assistant with progressive experience of 16 plus years supporting Senior Level Executives in areas such as meeting scheduling and event planning, including travel arrangements, while providing upmost confidentiality in all aspects of the organization. Equipped with exceptional ability to facilitate all internal and external communications. Performs with high-level administrative tasks by working collaboratively with all departments by acting as point of contact to President, CEO, CFO, Safety Director, and the Director of Human Resources. Proven talent for aligning the business and personal objectives for Senior Executive’s to maximize operational impacts, conserve time and boost efficiency.

EDUCATION AND TRAINING

Champion School of Real Estate 05/2017 – 08/2017

Texas Licensed Realtor

Houston, TX

Tyler Junior College 08/1998 – 06/2002

Business Management

Tyler, TX

PROFESSIONAL SKILLS

• Business Meeting/Event Coordinating

- Drafting of Agenda’s per subject topics

being discussed

- Prepares Virtual Presentations/ Handouts

- PowerPoint presentation to include all

slides

• Attends Meetings

- Minutes- Recordings and Distributing

- Weekly Project & Assignment updates

• Executive Calendaring- when assigned

• Maintain Office Devices (Printers, Copiers,

Fax, Phone Systems, etc.)

• Executive Travel Arrangements

-Domestic and International

• Tradeshow/Convention- Complete Applications

for Attending Member passes and Booth Rental

• Leadership Team- Licensing and Permits

• Budgeting all equipment and supplies for staff

and special projects

• Provide guidance and support to employees

when completing their Annual Assessments

• Schedule equipment calibrations and

maintenance

(Safety Auditing for Lockout-Tagout)

• Discreet Communications

• Confidential Documentation

• Knowledge in ICD-9 and CPT Codes-

General Surgery, Urology, Pediatric, and

Ophthalmology, Mental Health

• Knowledge of Corporate Employee Benefits

• Knowledge in Imac, Microsoft Office Suite, Go

ogle Docs, Ceridian

• Social Media

• Bilingual- Fluent Spanish

• OSHA Trained

• Quality Management- DNV-

ISO Documentation Auditor

PROFESSIONAL EXPERIENCE

Property Insurance Sales Agent 07/2023-10/2023

Tran Priority Insurance Agency

• Homeowners Property Insurance

• Commercial Property Insurance

• Retention of previous clients upon renewals.

• New Sales Production Insurance

Insurance Sales Agent 05/23-07/2023

Farmers Insurance- A. Lind Agency

• Auto Insurance

• Residential Insurance

Executive Assistant/Ambassador 12/2022-02/2023

Ultimate Staffing/Roth

• Created the agenda and coordinated all areas of meeting requirements

• Performed monthly audit reporting of all hazardous items in our building by department

• Kept records employees and ensure their understanding of all company benefits

• Guided managers in the new hire and termination policies

• Managed Executive Teams Schedules

• Monitored all office supply orders per department Human Resource/Office Manager 01/2022-03/2022

ReboundGO LLC

• Managed all HR-related tasks for 30+ employees including recruiting staff, administering pay, benefits and leave and enforcing company policies and practices, complying with relevant laws

• Performed all office related activities such as reception, meeting arrangements, and purchasing Office supplies, travel arrangements and other supporting activities in the office to facilitate smooth daily processes

• Oversaw employee disciplinary meetings, terminations, and investigations Office Manager 10/2020 –09/2021

Strategic Project Solutions – Houston, TX

• Maintained an on-site training library

• Negotiated project costs

• Managed Executive Teams Schedules

• Responsible for posting OSHA rules and regulations

• Managed travel schedules for President and Executives

• Kept records of all contracts

• Performed auditing for building and staff

• Managed all office supplies and other office purchases Office Manager/ Executive/Personal Assistant 03/2007 – 05/2020 Encon Safety Products – Houston, TX

• Created the agenda and coordinated all areas of meeting requirements

• Coordinated travel arrangements for the Executives (By department budgets)

• Leadership Team Expense Reporting (Monthly)

• Event / Party Planning (Marketing or Operations Budget)

• Business & Personal Appointments for the President

• Trade show Management & Coordinating

• Submit Charity Donations / Affiliate Membership Renewals (Yearly follow up)

• Company Permit Applications and Renewals (Yearly follow up)

• Review Building Insurance Coverages (Yearly Review)

• Secure- Omissions and Error Insurance (Yearly Review)

• Kept records of over 65 employees and ensure their understanding of all company policies

• Guided managers in the new hire and termination policies

• Monitored all ordering of supplies by department to ensure budget compliance

• Created Power Point Presentations for all staff meetings Medical Assistant 1998-2004

Houston Metro Urology (Formerly- Urologic Consultants of Houston)

• Medical Assistant for Dr Zvi Schiffman, Samuel Axelrad, Kevin Nickell

• Traveled to multiple clinical locations

• Verified insurance for patients

• Coordinated Offsite Imaging and testing

• Scheduled surgical procedures and consulted patients regarding the pre-op and post-op processes

Medical Assistant 1997-2005

Memorial Pediatrics- TCPA

• Medical Assistant for Dr. Ian Kavin, Carlos Garcia, Noha Salem, and Razak Razzali

• Roomed the patients and completed all necessary vitals

• Completed preliminary testing for all Well Check Visits

• Full time for 1998

• Per Diem and weekends 1998-2008

Office Manager / MA 2004-2005

SKS Surgical Group

• Assisted Dr. Sammy Khoury- General Surgeon

• Completed Credentialing for his Operating Room privileges in multiple hospitals

• Ordered Office Furniture and Equipment for clinic surgical procedures and testing

• Billing with Dx & CPT codes for insurance

Insurance Verifier Agent 2000-2001

Mann Berkeley Eye Center- Main location on Binz St.

• Verified Vision Benefits for Optometry and Ophthalmology procedures

• Lasik was also a procedure that was offered

Receptionist/ Lasik Consultant 2001-2003

International Eyecare Laser Center

• Dr. Charles Moore

• Dr. Kevin Binder

Licensing & Certifications

Texas Licensed Notary in Business Administration

Texas Online Business – United States

07/2020 – 08/2024

Texas Real Estate License

Licensed to assist Buyers/Sellers; Lessors/Lessee for Residential and Commercial Properties 08/2017 – Current

Texas Insurance Sales Licenses

Property and Casualty / Life and Health

05/02/2023-09/30/2025

Transworld Academy

Medical Assistant Certification

1996-1997

EDUCATION AND TRAINING

Champion School of Real Estate –

05/2017 – 08/2017

Texas Licensed Realtor

Houston, TX

Tyler Junior College 08/1998 – 06/2002

Business Management Tyler, TX

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