Executive Assistant Human Resources
Resume:
Diana McClan
Confidential Executive Assistant
Paterson, NJ 07522
**************@*****.***
Efficient Human Resources Assistant performs variety of clerical and technical support services for HR department.
Supports pre-employment, staffing and on-boarding processes and troubleshoots issues to meet company needs.
Exhibits high level of discretion to handle sensitive and confidential information. Willing to relocate: Anywhere
Authorized to work in the US for any employer
Work Experience
Executive Assistant to the Superintendent
TENAFLY PUBLIC SCHOOLS-Tenafly, NJ
January 2020 to January 2024
1. Screen telephone callers and drop-in visitors, tactfully referring those which can be handled by other offices; personally handle many inquires, including substantive questions requiring research or technical knowledge 2. Maintain the Superintendent’s day calendar and schedules certain appointments and conferences; make necessary arrangements for meetings or conferences, including space, time and participants 3. Prepare replies to general requests and routine letters on varied matter for the Superintendent’s signature 4. Review all outgoing correspondence requiring the Superintendent’s signature for format, spelling, punctuation, and grammar before submitting for signature 5. Review incoming mail for action of for-eyes-of Superintendent; retrieve appropriate background information to be attached to the correspondence or other materials; note details pertinent to the Superintendent’s calendar and future attention 6. Collect data for and direct preparation of informal and formal dockets and packets for Board of Trustees meetings; compose letters ensuring that all pertinent details are addressed 7. Handle arrangements for Superintendent’s travel 8. Organize and maintain filing systems according to standard filing procedures and local, state or federal guidelines; maintain a log of staff assignments 9. Comply with district policies, as well as state and federal laws and regulations 10. Adhere to the district’s safety policies and procedures 11. Maintain confidentiality in the conduct of district business 12 Demonstrate regular and prompt attendance 3.. Other duties as assigned Human Resources Assistant
Princeton Public Schools-Princeton, NJ
October 2015 to January 2020
office operations of HR department.
Assistant Planned corporate events, conventions, meetings and gatherings. 10/2015 - Current Prepared and structured employee files to securely store HR and payroll documents. Reconciled payroll accounts to keep accurate accounting records for tax filing and measuring financial health.
Set up appointments, meetings and conferences with employees to discuss and mitigate personnel incidents.
Assisted with recruiting, background checks and reference checks. Provided Human Resources Director with monthly, quarterly and weekly reports to track mandatory requirements.
Responded to questions and concerns of new hires.
Developed and maintained training materials and benefits packets for new hires. Developed job postings, recruited candidates and scheduled interviews to fill vacant positions. Reviewed employee time sheets for accuracy and maintained accurate records in company system. Scheduled new hire orientation, guided new hire through on-boarding and explained new hire documentation requirements to facilitate HR processes. Created agendas and communication materials for team meetings. Recognized by management for providing exceptional customer service. Reviewed all candidate documentation, including identification, references and background checks in alignment with hiring protocol.
Processed business and identification cards, bank accounts and reference and medical checks to streamline hiring protocol.
Worked closely with team members to deliver project requirements, develop solutions and meet deadlines.
Improved operations by working with team members and customers to find workable solutions. Performed site evaluations, customer surveys and team audits. Supported HR department by compiling paperwork and taking detailed meeting minutes.. Collaborated with others to discuss new recruiting opportunities. Completed OSHA Audit project resulting in excellent grade. Education
Associate in English
William Paterson University - Wayne, NJ
September 2001 to May 2003
High school diploma or GED
Skills
• Accounts payable and receivable
• Problem resolution
• Planning and organization
• RFI Scanners
• Assessing performance
• Business operations
• Bookkeeping
• Inventory management
• Word processing
• Operational improvement
• Time management
• Customer service
• Understanding of HR policies
• Relationship development
• Technologically savvy
• Planning and coordination
• Personnel records maintenance
• MS Office
• New hire orientation (10+ years)
• Supervision
• Affirmative Action compliance
• Invoice generation
• Hiring and retention
• Security systems
• Compensation/payroll
• Project organization
• Communications
• First Aid/CPR
• Organization
• Team management
• Team building
• Recruiting
• Office Management
• Human Resources
• Account Reconciliation
• Management
• Journal Entries
• General Ledger Reconciliation
• General Ledger Accounting
• Financial Report Writing
• Payroll
• General ledger accounting
• Accounting
• Human resources (10+ years)
• Accounts payable
• Balance sheet reconciliation
• Accounts receivable (10+ years)
• Bookkeeping
• Research
• Recruiting
• Interviewing
• Succession planning
• Data collection
• Customer service
• Windows
• Personal assistant experience
• Supervising experience
• Office management
• Documentation review
• Technical support
• Account reconciliation
• General ledger reconciliation
• Financial report writing
• Team management
• Employment & labor law
• Clerical experience
• Human Resources Management
Certifications and Licenses
CPR Certification
Certified Notary Public
Assessments
Administrative assistant/receptionist — Proficient July 2024
Using basic scheduling and organizational skills in an office setting Full results: Proficient
Attention to detail — Proficient
July 2024
Identifying differences in materials, following instructions, and detecting details among distracting information
Full results: Proficient
Recruiting — Proficient
July 2024
Managing the candidate sourcing and selection process Full results: Proficient
Management & leadership skills: Impact & influence — Proficient December 2023
Choosing the most effective strategy to inspire and influence others to meet business objectives Full results: Proficient
HR: Compensation & benefits — Proficient
July 2024
Knowledge of compensation and benefits programs
Full results: Proficient
Indeed Assessments provides skills tests that are not indicative of a license or certification, or continued development in any professional field.
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