Executive Assistant & Administrative Operations Manager

TANYA QUINNEY

**** ***** **** *****, ***** Jordan · 801-***-****

****************@*****.***

I am a driven individual who is aways looking at the bigger picture while finding a simple, cost-effecJve soluJon. I enjoy coordinaJng, thinking fast on my feet and working with others while self-managing. This outlook and drive has allowed me to open new areas of opportunity for myself and therefore taken my career to the next level. EXPERIENCE

JANUARY 2020 – MAY 2025

EXECUTIVE ASSISTANT TO EXECUTIVE TEAM & ADMINISTRATIVE SERVICES MANAGER, CRICUT

• ExecuJve Assistant to CEO and execuJve team, business and personal

• AdministraJve OperaJons Manager to all admin team and Internal Shipping Team

• FaciliJes Co-Ordinator with Office Park Management

• Office Space Manager – General areas, Breakrooms, Restrooms, MeeJng rooms, etc.

• Management of all company lunches, snack and beverages

• Travel Co-Ordinator for internaJonal and local travel for employees and ExecuJves

• Events Co-Ordinator for all board level and employee level events

• Expense reporJng for all execuJves using Concur

• Management of conference rooms

• Management of shipping room, receiving and outbound local and internaJonal

• Management of vendors

• Setup and coordinaJon of company and group meeJng, local and internaJonal

• Assisted with beta products, distribuJon and collecJon across the company in the US.

• Management and coordinaJon of Gym membership

• Assistance to HR team

• CoordinaJon and Management of employee gi[s

MARCH 2016 – JANUARY 2020

EXECUTIVE ASSISTANT TO EXECUTIVE TEAM & ADMINISTRATIVE SERVICES MANAGER, FACILITIES CO-ORDINATOR, CONTROL4

• ExecuJve Assistant to CEO and execuJve team, business and personal

• AdministraJve Services Manager to all admin team

• FaciliJes Co-Ordinator, day to day and long-term projects

• Paralegal

• Utah Notary

• Manage all company lunches

• Travel Co-Ordinator for internaJonal and local travel

• RecruiJng for execuJve team

• Office Manager

• Meals on Wheels Co-Ordinator, employee volunteer program

• Events Co-Ordinator for all board level and employee level

• Expense reporJng for all execuJves using Concur

• Manager of all conference rooms

OCTOBER 2014 – MARCH 2016

HUMAN RESOURCES MANAGER, RED TOUCH MEDIA

• Recruitment

• Human resources management

• Benefits administraJon

• Performance management

• CommunicaJon processes

• SupporJng diversity

• Classifying employees

• Employment law

• Laws against sexual harassment

• OrganizaJon

JULY 2013 – JUNE 2015

EXECUTIVE ASSISTANT TO PRESIDENT, RED TOUCH MEDIA

• Managed and coordinated President’s calendar and day to day duJes, business and personal

• Arrange meeJngs and funcJons for President and execuJve team

• Managed office and office administraJon

• CoordinaJon and managing presentaJons for execuJve team

• All travel arrangements local and internaJonal

• Minute Taking of monthly meeJngs

• Managed overall office, look and feel

• Manage company funcJons

• ReporJng of all daily duJes to President

OCTOBER 2012 – JUNE 2013

EXECUTIVE ASSISTANT TO CIO, SMOLLAN GROUP SA

• Management of CIO and managers

• General office administraJon

• Coordina9on and managing presenta9ons for management team

• Responding to emails, prinJng, Filing, Capture and manage all IT staff leave

• All travel arrangements local and Overseas

• Minute Taking of monthly meeJngs

• AssisJng with all personal documents

• Collate Monthly Chorus call reports

• Collate Monthly ExecuJve board reports

• Collate Monthly Bulk SMS reports

• Collate monthly forecast report

• Raise Purchase Order numbers for all invoices

• Manage company funcJons such as JP Morgan corporate Challenge (Yearly) • Coordinate IT Manager funcJons local and overseas

2

AUGUST 2008 – AUGUST 2012

EXECUTIVE ASSISTANT TO HR, MARKETING, FINANCE DIRECTOR – THE UNLIMITED

• All diary management

• Assisted other directors, when need be

• Dealing with confidenJal HR documents and financial Filing

• Screening all emails and responding on behalf of Directors

• Driving directors every day to meet their responsibiliJes and ensure all meeJngs scheduled are accommodated accordingly

• Seeng up of all meeJngs, high level and external

• Co-ordinaJon of board meeJngs, venues, food and any assistance needed on the day

• CoordinaJon of travel and accommodaJon

• Dealing directly with external visitors and candidates if need be.

• All presentaJons for meeJngs at board level

• Dealing with customer complaints or queries

• Maintaining office and interview rooms

• Maintain all filing, Private and Business

• Ensuring that all queries and responsibiliJes are met before the end of the day.

• Assisted with all private duJes, i.e., children, bills, cars and all other personal requests.

• Agended creaJve reviews for markeJng purposes

• CreaJng and pueng together of company branded clothing, banners and brochure EDUCATION

NOVEMBER 2015

HUMAN RESOURCES MANAGEMENT, UNIVERSITY OF UTAH

SKILLS

• Confident

• Self-management

• Microso[ Suite

• Adobe

• Windows & iOS

• Gatekeeper

• AgenJon to detail

• Reliable/trustworthy

• Jira

• Google Docs

• Concur

• DocuSign

ACHIEVEMENTS

• Created a Wellness center at the Head Office and 9 Call Centre’s with a fully equipped gym. Created awareness for all staff and call center agents around nutriJon and health

& wellness. Reduced absenteeism and reduced sick leave.

• Created an effecJve system to reduce the cost of catered lunches by 50%.

• Built a dynamic administraJve team and internal shipping department. 3

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