Accounts Payable Operations Coordinator

MaryEllen Wilson

*** ***** ****** ****, *******, PA 19044

***********@*****.*** 215-***-****

Professional Summary

Experienced administrative and operations professional with a strong background in HR, payroll, benefits administration, and executive support. Highly reliable and capable of handling complex, fast-paced environments with honesty and professionalism. Committed to contributing to organizational growth through efficiency and effective coordination.

Work Experience

Administrative Director

Cullen Construction – Wayne, PA

Jan 2021 – Present

Manage payroll, recruitment, onboarding, and terminations

Handle domestic and international travel arrangements and expense reports

Maintain confidential communications with employees and customers

Oversee employee benefits and insurance programs (medical/business)

Ensure compliance with licensing and permitting requirements

Coordinate workers' compensation and general liability audits

Handle accounts payable/receivable, technology provisioning (phones, laptops), vehicle management, and office supplies

Administer company bank accounts, authorizing weekly disbursements of $500K–$750K

Operations Coordinator

Henkels & McCoy – Blue Bell, PA

Feb 2020 – Jan 2021

Processed weekly payroll and new hire onboarding for East Power Region

Managed background checks (PECO), gas card issuance, and ID creation

Submitted crew logs, managed SharePoint files, and tracked storm availability

Coordinated subcontracting and job setups

Maintained employee records and participated in executive safety meetings

Executive Office Coordinator

KenCrest Services

Feb 2018 – Feb 2020

Managed front office operations, including reception, supplies, mail, and facilities

Streamlined workflow systems and coordinated office efficiencies

Handled nurse/on-call scheduling for five community living facilities

Supported COO and CFO with daily scheduling, operational meetings, and documentation

Human Resources Coordinator

KenCrest Services – Blue Bell, PA

2013 – 2018

Led new hire orientation and applicant processing

Administered tuition reimbursement and tracked nursing credentials and CEUs

Conducted background checks and DOT compliance tracking

Executive Assistant / Billing & Payroll

HR Caddick Utilities, LLC

2012 – 2013

Assisted President/VP with executive functions, payroll, travel, and compliance

Scheduled 22 daily crews and maintained equipment inspection logs

Supervised six office staff; maintained OSHA reports for multiple companies

Lead HRIS Assistant

Bimbo Bakeries USA

2008 – 2011

Supported HR and recruiting operations across union and non-union locations

Helped implement and train staff on Kronos

Handled onboarding, benefits reporting, and administrative support for corporate HR

Successfully helped relocate and onboard 78 employees in a new plant in Topeka, KS

Administrative Assistant

DR Horton

2004 – 2008

Managed invoicing, scheduling, supply ordering, and construction coordination

Supervised job site operations and ensured trades adhered to project timelines

Maintained detailed records and distributed meeting documentation

Education

High School Diploma

Skills

Kronos PayChex Microsoft Office

HR Operations Payroll Processing

Office & Operations Management

Benefits Administration

Workers' Comp Audits

Accounts Payable/Receivable

Event & Travel Planning

Executive Support

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