Administrative Assistant Event Coordinator

Summary

Skills

Experience

Luz Aguero

Chino, CA 91708 909-***-****

***********@*****.***

Administrative professional. Office and event coordinator. Client and vendor relations. Detail-oriented and self-motivated, with a strong foundation in office coordination, client service, and vendor management. Known for thriving in fast-paced environments with minimal supervision, and for handling competing priorities with precision. Skilled in calendar and meeting management, document handling, inventory systems, and team collaboration. Brings a proactive attitude, excellent interpersonal communication, and a problem-solving mindset to every task.

Calendar and meeting coordination

Effective communication

Document and database management

Microsoft Office Suite, QuickBooks and inventory

software

Vendor and client communication

Invoice verification and budget monitoring

Customer service and front desk support

Social media and event promotion

Logistics and inventory management

Fluent in English and Spanish

Staffing Coordinator, 10/2024 Current

Gotworx Staffing Walnut, CA

Scheduled interviews between hiring managers and prospective employees. Maintained compliance with EEO, coordinated end-to-end hiring processes, from sourcing candidates to onboarding, laws, and internal HR protocols.

Assisted payroll by verifying hours, and compiling compensation data. Handled confidential employee records and pre-employment reference checks. Developed and maintained filing systems for confidential documents and records. Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.

Facilitated communication between different departments within the organization. Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.

Event Coordinator, 02/2020 02/2025

Pink Moon Productions Long Beach, CA

Managed vendor relations, contract negotiation, and regulatory compliance. Collaborated with clients to identify their goals and expectations for the event. Developed event themes and concepts to ensure the successful execution of events. Designed and executed event concepts and timelines aligned with client goals. Oversaw logistics, including venue sourcing, catering, and entertainment. Maintained detailed event budgets and reports for internal use. Led cross-functional coordination with marketing, media, and operations teams. Education and Training

References

Inventory Clerk, 03/2024 10/2024

Logistics Plus Inc. Colton, CA

Maintained up-to-date inventory records through regular audits and cycle counts. Prepared monthly reports summarizing inventory activity and adjustments. Managed shipping/receiving, verified deliveries, and documented stock movements. Coordinated returns, exchanges, and responded to inventory inquiries. Implemented an efficient warehouse layout to maximize space and product flow. Receptionist, 02/2018 02/2020

Faro Insurance Montclair, CA

Acted as the first point of contact for clients and visitors, managing front desk operations. Scheduled appointments for clients, customers, and other visitors. Scheduled meetings, maintained calendars, and supported travel planning. Managed incoming communications via phone, email, and fax. Ensured organized filing systems and the confidentiality of sensitive documents. Mt San Antonio College Walnut, CA

Some College (No Degree) Business Administration

Available upon request.

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