Executive Assistant Project Coordinator

KARA BISEL

949-***-**** ****.*****@*****.*** Houston, TX

www.linkedin.com/in/kara-bisel-35163b206/

EXECUTIVE ASSISTANT

Supported C-suite teams for 20 years, managing calendars and travel that cut executive scheduling conflicts by 30%, showcasing expertise in calendar management. Coordinated domestic and international travel logistics, achieving cost efficiencies and streamlined itineraries with MS Excel data tracking.

Oversaw expense reports and legal document coordination, ensuring precise administrative task execution critical to executive operations.

WORK EXPERIENCE

Duo Health

Executive Assistant to CEO & CFO May 2022 - Present Managed executive calendars and coordinated meetings, reducing scheduling conflicts by 25% while supporting internal and external stakeholders with MS Word communications. Coordinated domestic and international travel, achieving a 20% reduction in travel costs by optimizing flight and hotel bookings using advanced itinerary management. Efficiently screened calls, emails, and messages to prioritize urgent issues and delegate tasks, enhancing response time by 30% through clear communication.

Prepared detailed meeting agendas, presentations, and documents, streamlining executive briefings and aligning materials using MS PowerPoint.

Tracked and processed executive expenses with Concur, ensuring accurate and timely reimbursements and reducing processing time by 20%.

Coordinated preparation of legal documents for board meetings, ensuring swift administrative task completion.

Unveiled Corp. Dana Point CA

Project Coordinator & Executive Assistant Oct 2013 - May 2022 Delivered high-level administrative support to C-suite executives by managing calendars and coordinating meetings and travel, improving scheduling efficiency by 25% with GSuite tools. Acted as the primary liaison, facilitating cross-functional communication that accelerated key initiatives by 20%.

Compiled and delivered weekly and monthly status reports, boosting decision-making efficiency by 15% through precise MS Excel data analysis.

Managed financial administration including invoice processing and expense reconciliation, streamlining processes with a focus on accurate expense reports. Optimized meeting logistics by coordinating conference call setups and venue arrangements using MS PowerPoint presentations for clarity.

Non-profit Irvine, CA

Executive Assistant Oct 2010 - Apr 2013

Managed executive calendars and coordinated travel arrangements, reducing scheduling errors by 15% with effective calendar management.

Produced invoices, financial reports, and presentations using MS Word and Excel, enhancing document accuracy by 20%.

Streamlined expense tracking and report generation, contributing to improved financial documentation. Life Church Irvine, CA

Administrative & HR Director Sep 2005 - Oct 2010

Managed event planning and logistics, optimizing venue, catering, and transportation arrangements to boost event satisfaction by 25%.

Oversaw HR administrative tasks including document management, ensuring compliance with legal and organizational standards.

EDUCATION

Vanguard University Costa Mesa CA

Bachelors of Arts (BA), Business Administration

SKILLS

Technical Proficiency: MS Excel, MS Word, MS PowerPoint, GSuite, Concur Administrative & Operational Skills: Calendar Management, Expense Reports, Legal Document Coordination, Travel Arrangements

Project & Event Management: Meeting Logistics, Project Management, Event Planning, Administrative Tasks SUMMARY OF KEY SKILLS FOR A C SUITE EXECUTIVE ASSISTANT Communication: High-level communication skills to interact with stakeholders at all levels. Multitasking & Time Management: Ability to juggle multiple priorities and tasks for high-level executives. Confidentiality & Discretion: Maintaining the highest level of confidentiality, especially with patient and company data.

Tech-Savvy: Proficiency with specialized healthcare management software, Microsoft Office Suite, and collaboration tools.

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