Accounts Payable Receivable

ANA FORAME

Sugar Land, TX ***** ***.******@*****.*** 832-***-****

PROFESSIONAL

SUMMARY

Detail-oriented and results-driven accounting and office management professional with over 15 years of experience in financial operations, administrative leadership, and process optimization. Proven expertise in accounts payable/receivable, budgeting and vendor management. Adept at streamlining office procedures, implementing cost-saving measures, and supporting executive teams with high-level administrative functions. Known for strong analytical skills, organizational excellence, and the ability to lead teams in fast-paced environments. Committed to driving efficiency, accuracy, and accountability in all areas of financial and office operations.

SKILLS &

ABILITIES

Accounts Payable and Accounts Receivable Executive & Office Support Vendor & Client Relations CRM & Sage Proficiency Invoice & Contract Management Budgeting & Expense Reporting Scheduling & Travel Coordination Event & Meeting Planning Account Balancing Sage Proficient QuickBooks (Desktop) Strong Written & Verbal Communication Microsoft Office Suite & Advanced Excel Spanish Bilingual

EXPERIENCE ACCOUNTS PAYABLE SPECIALIST AYVA CONSTRUCTION 08/2024 – 05/2025

• Processed between 60-100 vendor invoices a week, with accuracy and timeliness in accordance with company policies and procedures.

• Verified and reconciled invoice discrepancies, purchase orders, and receiving reports to ensure accuracy of payments.

• Maintained up-to-date and accurate vendor records, including contact information and banking details.

• Managed weekly check runs, electronic payments, and ACH transfers to ensure timely disbursement of funds.

• Resolved payment issues and communicated with vendors to clarify account status and prevent disruptions.

• Coordinated with procurement and other internal departments to resolve billing discrepancies and support month-end closing.

• Ensured compliance with internal controls and company policies regarding invoice approvals and expense reporting.

• Generated accounts payable reports and aging summaries to assist with cash flow forecasting and financial analysis. PAGE 2

OFFICE MANAGER HOUSTON FENCE COMPANY

05/2023 -04-2024

• In charge of imputing all Contracts into CRM system and assigning leads to Sales Representatives.

• Invoicing all Contracts using Sage system.

• Generated Invoices for commercial and residential jobs.

• Created spreadsheets specifically to organize new contracts, and to keep track of contract income per job.

• Managed leads through Google leads and overlooked Google reviews.

• Reduced costs with meticulous budget monitoring and expense tracking for essential supplies and equipment.

• Facilitated smooth communication between departments, addressing concerns promptly to maintain harmonious work relationships.

• Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.

• Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.

EXECUTIVE ADMINISTRATIVE ASSISTANT ABC SUPPLY INC. 09/2020 – 09-2023

• Provided high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.

• Managed executive communications, including screening calls, responding to emails, and handling sensitive information with discretion.

• Coordinated internal and external meetings, conferences, and corporate events, ensuring logistics and materials were prepared.

• Maintained organized filing systems (physical and electronic) to ensure quick retrieval of critical documents.

• Handled expense reporting, purchase orders, and budget tracking for executive-level operations.

• Billed between 100-150 invoices a week.

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EDUCATION CLEMENTS HIGH SCHOOL, SUGAR LAND

DIPLOMA

CERTIFICATIONS Procore Certification: Subcontractor Procore Certification:

Project Manager; Financial Management - Main contractor

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