Project Manager Administrative Assistant
Resume:
SHANNON S. WILLIS
********@*****.***
WORK EXPERIENCE
Project Manager – Subcontractor Management
Southland Steel Fabricators
January 2024 – May 2025
Collect all required information for prospective subcontractors for approval process.
Prepare and submit RFQ packets to subcontractors needed for project.
Analyze submittals to ensure within budget parameters and commitment to given delivery schedules and then submit qualifying quote for PO issuance.
Coordinate with Procurement Department to ensure materials are ordered and set to deliver per schedule.
Conduct weekly scheduling and tracking meetings to address any potential issues or delays.
Update production tracker for accurate scheduling and status.
Create BOL’s and coordinate with Logistics Department to ensure materials are delivered to correct location (i.e. Galvanizer Sub, Fireproofing Sub, or Jobsite).
Create & track RFI’s to ensure responsible parties stay on track per contract to avoid production delays.
Ensure all Subcontractors are consistently fabricating from most recent revisions.
Track accountability for fabrication mistakes.
Review invoices against POD load documentation as well as verifying pricing structure is following contractual agreement.
Ensure all required NDE documents have been provided throughout the project.
Collect all close-out documentation to be submitted to the client at end of project.
Traveling Superintendent
Wurzel Builders
August 2022 – April 2023
Review the contract documents including the contract, drawings, specifications, addenda, each subcontractor and each vendors’ subcontract scope of work.
Assist the Project Manager with developing the overall schedule.
Plan, schedule and manage the daily operations of project including subcontractors work, delivery of supplies, and vendors.
Monitor all work including the subcontractors work, work habits, and work procedures to ensure they are following company, OSHA, client, and code safety requirements.
Communicate all problems as required with the Project Manager and Owner representatives to facilitate quick resolution of problems.
Oversee all work is being constructed in accordance with the plans, specifications, and building codes.
Schedule all inspections required by the county are being performed.
Develop and maintain a Short Interval Schedule (SIS) which includes all anticipated activities for the following two weeks. Update the SIS weekly to reflect current work plans.
Create Daily Logs to track progress, concerns, and all things related to job each day.
Perform walks with client and create Punchlist. Update list regularly as tasks are completed with pictures.
Research and write RFI’s for submittal to client.
Hold weekly Zoom meetings with subs, PM, and client to discuss the status of project and plans for the upcoming weeks.
Project Site Field Clerk
Saiia Construction at International Paper Mill – Pensacola, FL
April 2021 – August 2022
Maintain work/progress trackers daily for jobsite leadership team.
Coordinate relevant jobsite information and keeps jobsite management appraised of current situations.
Record and maintain work schedules and work in progress reports for jobsite leadership team.
Organize and maintains filing systems for document retention as required.
Input & track employee time into appropriate job numbers and specified Purchase Order #’s.
Maintain a separate tracking system to track and report all temporary worker hours.
Assist with new hire onboarding processes and safety orientation at the jobsite.
Maintain & track all equipment repairs & inspections.
Monitor issued Purchase Orders for activity and balance to notify project manager of funds nearing depletion so an EWO can be issued.
Cost & Logistics Analyst Assistant
BHI Energy for Florida Power – Pensacola, FL
September 2020 – January 2021
Assisted with all aspects of project and cost controls for project.
Developed custom spreadsheets to provide more accurate data.
Assessed for completion, verified for accuracy, and inputted timesheets into spreadsheet.
Convert & save electronically all hard copies of all documents.
Worked with spreadsheets and SAP to track hours and expense.
Tracked daily headcounts.
Audited time and material invoices for accuracy and approval.
Gave daily NextEra site & OSHA safety orientations.
Maintained multiple trackers for use by Cost Manager’s projections.
Assisted Contractor Coordinators with general clerical and administrative duties.
Project Manager Assistant / Helper
WDR Mechanical - Pensacola, FL
March 2020 – August 2020
Tracked multiple project expenses.
Timekeeper.
Located multiple project materials.
Created and maintained project spreadsheets.
Performed general clerical and administrative duties.
Assisted with project walk-downs to ensure completion.
Assisted with completion of construction work scope.
Construction Administrative Assistant
Pipe & Steel Industrial for Krotz Springs Refinery – Krotz Springs, LA
July 2018 to October 2018
Worked in SAP to track contractor time and project expenses.
Input all contractors’ crews on site time.
Maintained spreadsheet for timekeeping balancing purposes.
Inputted & Tracked purchase orders and invoices.
Data entry.
Performed general clerical and administrative duties.
Construction Technical Specialist II
Spectraforce Staffing for Dominion Energy - Emporia, VA
August 2017 to February 2018
Maintained & updated Construction Punch list.
Create & maintain multiple spreadsheets tracking progress, compliance requirements, & contractor contractual obligations.
Maintain/update/disperse daily POD meeting notes.
Coordinate internal and external meetings and capture meeting minutes.
Perform general clerical and administrative duties.
Create, draft, and review program documentation and business presentations.
Data entry.
Order & maintain office supplies.
Systems Turnover Specialist
Performance Contractors - Baton Rouge, LA
September 2012 to August 2016
SYSTEMS TURNOVER SPECIALIST / DOCUMENT CONTROL
Maintain multiple project databases designed to ensure all drawings, contracts, change orders, invoices, RFI’s, spec sheets, etc. were most recent version and channeled to appropriate management.
Identify and categorize project documents for database entry.
Track and disperse revised drawings and documents. Maintain registry for revisions of project documents.
Submit/track/update RFI's issued and answered.
Perform audits on multiple projects databases for accuracy.
Ensure project database is user-friendly for all staff use.
Troubleshoot database issues.
Train new hires on document control & database procedures.
Revise and track project turnover packages.
Manage spreadsheet tracking field progress.
Assist in building project test packages.
Modify and update system packages for field or client.
Audit all Turnover packages for accuracy and completion prior to client submittal.
CONSTRUCTION MATERIAL EXPEDITER
Locate, flag, load, and deliver project material to field.
Verify incoming deliveries.
Assist with loading /unloading deliveries.
Maintain and track material paperwork.
Assist with document control and package preparation.
CONSTRUCTION INVENTORY ASSOCIATE/ TOOL ROOM ASSOCIATE
Inventory of tools and supplies.
Preparation and maintenance of proper inspection reports.
Tracked tool usage and return.
Entered crews' time in timekeeping program.
Maintained spreadsheet for timekeeping balancing purposes.
Pick up requested material and delivered to job site.
Filing, faxing, and made copies.
Ran errands for construction manager.
EDUCATION
OSHA 30 Certification Certification in Paralegal Studies - LSU - Baton Rouge, LA
Business Administration (DNG) - LSUA - Alexandria, LA High School Diploma - Bolton High School - Alexandria, LA
SKILLS
* Safety Management * Inventory Management
*Schedule Management * SAP
* Microsoft Word * Adobe Acrobat
* Calendar & Time Management * ProCore
* Access * Data Entry
* Outlook * Tekla
* Microsoft Excel * Trimble Connect
PROFESSIONAL REFERENCES
Donnie Wilkerson Dominion Energy Project Electrical Superintendent 804-***-****
Ryan Ollard Saiia Construction Project Manager 205-***-****
Sandy Walker Southland Steel Project Manager 225-***-****
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