Data Entry Judicial Assistant
Resume:
Denise Saumell
******.****@*******.***
Eleventh Judicial Circuit of Florida April 2025 - present
Judicial Assistant / Civil Circuit
• Prepare and manage the Judge’s court and professional calendar coordinating and scheduling motions, hearings, conferences, and trials at the request of the judge.
• Interact with attorneys and litigants and their family members to resolve problems such as scheduling conflicts or other case related issues.
• Screen telephone calls and visitors to the Judge’s office; provide information, resolve issues, direct callers/visitors to proper personnel or agency, or take messages.
• Perform routine clerical tasks such as reviewing, distributing and responding to incoming mail, performing data entry, ordering supplies, maintaining files/records.
• Compose and/or edit correspondence, memoranda, directives, notices, orders, reports, emails, and other documents observing strict confidentiality; organize papers for filing; prepare compensation and travel vouchers.
• Interact with other Judges, clerks of courts, litigants, attorneys, law enforcement, and bailiffs.
• Perform related work as required.
• Prepare seating chart for Jurors.
• Prepare the certificates and letters for Jurors.
• Create Judicial Orders
Fourth Judicial Circuit of Florida July 2021 – March 2025
Judicial Assistant / Domestic Violence/Juvenile
• Prepare and manage the Judge’s court and professional calendar coordinating and scheduling motions, hearings, conferences, and trials at the request of the judge.
• Interact with attorneys and litigants and their family members to resolve problems such as scheduling conflicts or other case related issues.
• Screen telephone calls and visitors to the Judge’s office; provide information, resolve issues, direct callers/visitors to proper personnel or agency, or take messages.
• Perform routine clerical tasks such as reviewing, distributing and responding to incoming mail, performing data entry, ordering supplies, maintaining files/records.
• Compose and/or edit correspondence, memoranda, directives, notices, orders, reports, emails, and other documents observing strict confidentiality; organize papers for filing; prepare compensation and travel vouchers.
• Interact with other Judges, clerks of courts, litigants, attorneys, law enforcement, and bailiffs.
• Perform related work as required.
• Issue Custody orders and e-file them as well as sending the signed order to JSO.
• Extend Temporary Injunction orders and e-file them.
Eleventh Judicial Circuit of Florida December 2016 – July 2021
Judicial Assistant / Criminal/ Family/Domestic Violence
• Prepare and manage the Judge’s court and professional calendar coordinating and scheduling motions, hearings, conferences and trials at the request of the judge.
• Interact with attorneys and litigants and their family members to resolve problems such as scheduling conflicts or other case related issues.
• Screen telephone calls and visitors to the Judge’s office; provide information, resolve issues, direct callers/visitors to proper personnel or agency, or take messages.
• Perform routine clerical tasks such as reviewing, distributing and responding to incoming mail; performing data entry, ordering supplies, maintaining files/records, faxing and photocopying.
• Compose and/or edit correspondence, memoranda, directives, notices, orders, reports, emails, and other documents observing strict confidentiality; organize papers for filing; prepare compensation and travel vouchers.
• Interact with other Judges, clerks of courts, litigants, attorneys, law enforcement, and bailiffs.
• Perform related work as required.
Larkin Community Hospital Sept 2015 to Nov 2016
GME Coordinator
• Carry out Internal Medicine Residency programs and procedures.
• Interview candidates for the Internal Medicine Program and Fellowship Program.
• Coordinate graduation
• Conduct weekly meetings with Residents
• Upon the acceptance of a job offer, generate the offer letter, employment contract, terms and condition form and job description. Complete personnel action form with new employee information and submit to payroll and Human Resources.
• Prepare evaluations, monthly and quarterly.
• Keep vacation log
Miami Beach Community Health Center, Inc. Florida Oct-2003- Mar 2013
Human Resources Generalist/ Payroll Specialist
• Carry out various Human Resources programs and procedures for all employees.
• Participate in benefit administration to include enrolling eligible employees in the health, life and supplemental insurance, cobra and coordinate with the carriers and brokers with the open enrollment process.
• Reconcile all health, dental, vision, supplemental insurance invoices for correct payment and credits.
• Process all paperwork for terminated employees regarding the benefits and cobra.
• Coordinate new hire paperwork and process pre-employment by conducting background checks, screening drug test, and sending computer access to our IT department.
• Upon the acceptance of a job offer from the applicant, generate offer letter, employment contract (providers only), terms and conditions form and job description/exposure risk and ADA requirements. Complete personnel action form with new employee information and submit to payroll.
• Prepare new employee packages; provide all new employees with ID badges.
• Conduct HR orientation to employees on the first day of employment.
• Coordinate the New Hire Orientation program. Schedule presenters and employees.
• Maintain personal records, reports and logs pertaining to applicant flow procedures (I9, background, FMLA). Send a reminder or memo when I9’s and licenses are due.
• Coordinate random drug testing on a quarterly basis.
• Post internal and external job postings.
• Assist in organizational training and development efforts.
• Participate in administrative staff meetings and attend other meetings and seminars. Assist HR Director in various duties.
• Participate in developing departmental goals and objectives.
• Monitoring performance evaluations.
• Handle employee relations counseling.
• Maintain Human Resources information system records and compile reports from database.
• Maintain compliance with federal and state regulations concerning employment.
• Employment verification/reset passwords for employees for the ADP portal.
• Responsible for the 401K of the company through John Hancock.
• Maintain current on payroll system to achieve alignment with Human Resources benefits and other related support.
• Facilitate management and employee understanding of payroll procedures.
• Analyze, prepare and input payroll data.
• Compile payroll data such as garnishments, vacation time, and insurance and 401K deductions.
• Initiate changes to work assignments or processing to improve efficiency.
• Process payroll for 320 employees.
Miami Beach Community Health Center, Inc. Florida Oct-2002- Oct-2003
Administrative Assistant
• Perform regular secretarial duties for the department; answer phones and serve as department receptionist; type/print using word, correspondence, exams, reports and manual; order office supplies; maintain appointment calendars; screen incoming mail; set up meetings; photocopy.
• Transcribe minutes
• Develop and maintain various logs and other manual record keeping systems.
• Responsible for reserving conference rooms and making sure if beverages need to be ordered.
• Make travel arrangements as necessary.
• Prepare expense reports and check requests.
EDUCATION
Champagnat Catholic High School (1985), Miami, Florida
Associates in Arts Degree (March 2014), Strayer University
SKILLS
Bi-lingual English & Spanish.
Computer proficient; Microsoft office (Excel, Word, Power Point, and Outlook).
ADP system knowledge
SEMINARS
“Handling Absenteeism and Employee Leave Abuse”
“Preventing Sexual Harassment Lawsuits”
“Avoiding Retaliation Charges”
Conferences on Leadership Development & Teambuilding
References furnished upon request
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