Sr. Payable Specialist Accounts

Christine Kim Nguyen *******************@*****.***

Cell 408-***-****

OVERVIEW:

Strong attention to detail and organization within all aspects of work. Efficient project management and multi-tasking skills. Self-motivated and able to implement decisions and set effective priorities to achieve both immediate and long-term goal. Areas of strengths include: Full cycle Account Payable Ten Keys by touch

Oracle 11i and R12 _AP module Proficient in Microsoft Office, Excel, Word Quick Book Pro. Detail oriented

PROFESSIONAL EXPERIENCE

OmniVision Technologies, Inc, Santa Clara, California 6/2020 - Current Sr.Account Payable Specialist/GL Accountant

Full cycle accounts payable processing, including three-way match and review for proper approvals, documentation and account coding.

Process expense reports, and invoices into the Oracle system (200-400 invoices/per week) for payment once confirmation of receipt for goods and services received.

Audit and process company’s credit cards statements

Respond to all vendor inquiries and resolve issues on a timely basis.

Weekly check runs and wire transfers, ensuring timely payment to vendors and employees

($7M – $20M per week).

Performs monthly account reconciliations.

Assists in the monthly close process.

Prepare monthly journal entries for AP accruals.

Maintain vendor files, including setting up vendors and accurate filing of check packages.

Ensure sales/use tax compliance and accrue use tax when needed.

Prepare and send out 1099s, including collecting W-9s for new vendor set up.

Assist internal and external auditors with quarterly/ year-end audit.

Review purchase requisitions to ensure approval authority level is followed according to Company policy, verify account coding and other documentation.

Sets up new vendors in the system and processes changes to information as needed.

Audit employee expense report through “Emburse professional” (Certify) software

Upload/Process EER payment through oracle.

Maintains current knowledge of accounting and reporting requirements, policies and procedures; recommends accounting and report changes to ensure compliance with governmental requirements and regulations.

Makes verbal presentations and conducts training on accounting policies and procedures;

Explains the implications of complex accounting matters to non-financial managers and decision makers.

Assists with audits.

Prepares audit lead schedules.

Responsible for accurate coding and appropriate payment of product and service invoices View Inc. 10/2017- 3/2020

Account Payable Specialist

Verifies, screens and may approve fiscal documents such as vouchers, warrants, requisitions, purchase orders, and invoices.

Process high volume PO and non- PO related vendor invoices in Oracle system

Ensure all invoices are coded to the correct GL accounts and department.

Interact professionally with management and other departments for invoice dispute resolution, obtaining approvals, and voucher processing.

Answer vendor inquires and interact with vendors regarding issues relating to invoices.

Maintain vendor information, including w-9’s, as needed and the year-end 1099 issuance and reporting as well as the completion of the 1096 transmittal to the IRS.

Perform weekly process of disbursements via manual checks, wires.

Assist in month-end closing procedures including AP reconciliation and the AP Accruals.

Prepares trial balances, reconciliations, and spreadsheets

Prepares a variety of accounting, statistical, and narrative reports for departmental use.

Reconciles manual records to financial systems output.

Prepares bank reconciliations.

Prepares journal entries and reconciliations of the general ledger. Evolve Manufacturing Technology Inc. 3/2016- 10/2017 Accountant: Account Payable and Account Receivable Account Payable

Responsible for vouchering transactions into AP module in Quick book Pro for 3 way and 2-way match non – AP invoices.

Records transactions in subsidiary and general ledgers.

May oversee routine fiscal work performed by clerks.

Prepares trial balances, reconciliations, and spreadsheets.

Circulates invoices for approvals within departments in the organization.

Follow up with internal departments to resolve invoice related issues.

Pulling all back-up invoices for weekly check runs and wire payments.

Filling all paid invoices.

Reconciling vendor statements to request for any open unpaid invoices.

Supports month-end close (including preparation of AP Accruals.

Open mail daily and sorted.

Prints all invoices receive from vendor daily via email for payment processing.

Work with AP supervisor for reconciling any open issues with vendors.

Process and auditing employee expense reports for reimbursement in accurate with company’s travel & expense policy.

Account Receivable

Daily preparation and distribution of customer invoices. Print or create pdf copies and submit to customers via email, online portal, or regular mail per customer requirements.

Process daily customer check payments, input to ERP system, and prepare for electronic deposit using check reader and bank portal.

Process daily ACH and wire transfer payments, input to ERP system.

Process daily credit card payments, input to ERP system.

Contact customers by email and phone regarding past due invoices.

Work with customers and in-house Customer Service department to research and resolve discrepancies.

Process credit applications of prospective customers. Request credit information and perform online research as needed. Request and log customer resale certificates. Respond to credit check requests on current customers.

Backup/assist with Accounts Payable as needed.

Other duties as assigned.

Neophotonics Corporation San Jose, California 11/2015 – 2/2016 Account Payable Specialist

Review all invoices for appropriate documentation and approvals prior to payment

Processing invoices timely and accurately

Matching invoices to PO by using 2 way/3 way match

Communicate with all departments regarding invoice approval

Processing weekly check runs

Audit iExpense reports and processing payments to employees

Reconcile vendor statements, research and correct any discrepancies

Answer all vendor inquiries

Assist in month-end processing of outstanding payables and accruals

Paperless files - Using Portal to link invoices to oracles system for all payments record

Handle various other accounting duties as requested OmniVision Technologies, Inc, Santa Clara, California 7/2007 – 11/2015 Account Payable Specialist/GL Accountant

Full cycle accounts payable processing, including three-way match and review for proper approvals, documentation and account coding.

Process expense reports, and invoices into the Oracle system (200-400 invoices/per week) for payment once confirmation of receipt for goods and services received.

Audit and process company’s credit cards statements

Respond to all vendor inquiries and resolve issues on a timely basis.

Weekly check runs and wire transfers, ensuring timely payment to vendors and employees

($7M – $20M per week).

Performs monthly account reconciliations.

Assists in the monthly close process.

Prepare monthly journal entries for AP accruals.

Maintain vendor files, including setting up vendors and accurate filing of check packages.

Ensure sales/use tax compliance and accrue use tax when needed.

Prepare and send out 1099s, including collecting W-9s for new vendor set up.

Assist internal and external auditors with quarterly/ year-end audit.

Review purchase requisitions to ensure approval authority level is followed according to Company policy, verify account coding and other documentation.

Sets up new vendors in the system and processes changes to information as needed.

Responsible for accurate coding and appropriate payment of product and service invoices. FormFactor Inc Livermore, California 7/2005-6/2007 AP Admistrator

Processed and prepared vendor invoices and expense reports for payment.

Accrued sales tax not included on vendor invoices.

Reconciled vendor invoices to purchase orders and packing lists.

Responded to all vendor inquiries and resolve issues.

Performed weekly check runs.

Maintained vendor files and accurate filing of check packages

Interacted and provided quality service to various department managers.

Other miscellaneous special projects.

E-TEK Dynamics San Jose, California 3/2001-6/2004

Account Payable Assistant

Reconciled vendor invoices to purchase orders and packing lists.

Processed invoice and expense reports in Expandable.

Performed weekly check runs.

Researched and reconciled past due invoices and payment discrepancies

Responded to all vendor inquiries and resolve issues.

Maintained vendor files and accurate filing of check packages KNOWLEDGE OF:

Generally Accepted Accounting Principles (GAAP).

Auditing principles and procedures.

Business law.

Current fiscal systems and software applications.

Applicable laws, codes and regulations.

Principles of financial auditing and reconciliation.

Office practices and procedures, including record keeping systems.

Automated accounting systems and spreadsheets.

ORGANIZATION:

Time management : I prioritize tasks based on urgency and importance, allocating time effectively to ensure deadlines are met and commitments are fulfilled.

Prioritzation: I analyze tasks to determine their urgency and importance, then prioritize accordingly to maximize efficiency and minimize stress.

Task Breakdown: Complex tasks are broken down into smaller, manageable steps with specific deadlines, making it easier to track progress and achieve goals.

Digital and Physical Tools: I utilize digital tools like to-do lists, calendars, and project management software, as well as physical systems like file folders and notebooks, to organize information and track progress.

Communication and Collaboration: I effectively communicate progress and challenges to stakeholders, ensuring transparency and facilitating collaboration when necessary.

Adaptability: I am adaptable and willing to adjust my organizational approach to fit the specific needs of different tasks and projects. EDUCATION:

San Jose State University San Jose, California B.S. Accounting Fall-2005

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