Human Resources Contract Management

Mary C. Karpus

**********@*****.*** Cellular: 949-***-****

CAREER SUMMARY

Experienced Life Sciences professional in Contract Management and Human Resources. Contracting - Full lifecycle of contracts using internal tools and systems (e.g., approval platforms, e-signature tools, and document management platforms), review, draft, and negotiate standard agreements, including vendor/contractor agreements, SOWs, NDAs, order forms, and amendments. Oversee contract review queues, send signature requests, and maintain organized contract records. Collaborate cross-functionally with Legal, Procurement, Finance, and other teams to ensure appropriate reviews and approvals. Identify and escalate business or legal issues in contracts to attorneys and stakeholders. Support improvements to contract management processes and template documents. Assist with additional legal team functions, including corporate governance, and special projects.

Proven success in all aspects of the human resources discipline, including but not limited to: Alignment of business objectives with employees and management through all aspects of the HR life cycle. Being an employee champion and change agent during roll-out of key strategic initiatives. Identifying, addressing, and resolving employee relations issues. Training and coaching for all levels of management and employees. Creating, evaluating, and adjusting company policies and procedures as needed. Implementation and management of HRIS. Coordination with legal counsel to stay ahead of changes to applicable employment regulations and HR compliance laws. Partnership with benefits brokers/vendors to review, update and administer benefits policies and programs, ensuring programs are competitive and support employee needs.

Contract Management HR/Accounting/Financial Customer Service Management/Administrative

Create, Revise, Amend,

Format, Negotiate MSA,

PA, LOI, MOU, MOI,

NDA, PO, Amendments

Full lifecycle

Full-Cycle HR Benefits Payroll

401K Compliance Legal

Contracts State/Federal/Local

Laws Collections A/P A/R

Invoices Account Reconciliation

Initiative Self-Starter

Dependable Good Listener

Patient Motivated Training

Skills Quick Learner Going

the Extra Mile Supportive

Professional Time

Management Organized

Detail Oriented Motivated

Driven Self-Starter Motivator

Innovator Team Builder

CAREER EXPERIENCES

Real Estate – Property Management April 2004 - Present Negotiate and manage leases, rental agreements, residential construction and contracts. Monitor and enforce compliance with rental agreements, lease terms, and applicable laws. Project manager with all demolition and construction. Liaison with County Inspectors and property under construction. Oversee tenant move-in and move-out processes. Respond to tenant inquiries, investigating and resolving property complaints and rental violations in a timely manner. Providing exceptional customer service to all tenants and parties involved during tenure.

Applied Medical – Contract Administrator April 2022 – November 2022 Managed high volume of sales contracts including responsibility for drafting, negotiating, and revising contract documents; reviewing and editing contracts received on customer’s paper; tracking contract flow, renewals, termination dates, key contract milestones and providing updates to the team; working closely with customers as the facilitator for negotiations, managing document control and iterations, and overseeing the signature process; developing and implementing procedures and policies; responding to Requests for Proposal and Quotations

(RFP/RFQ); assessing needs for contract amendments and providing guidance to key stakeholders; making recommendations, and negotiating changes, to terms and conditions while mitigating risks to the company. Allegro Ophthalmics, LLC – Human Resource Director & Controller September 2014 – October 2020 Human Resource Director (1/15 – 10/2020), Controller (1/15 – 10/18): Continued the work previously done as Consultant, while increasing the responsibilities that includes full-cycle Human Resources, Accounting, and Operations Manager. Responsible for all aspects of human resources such as: employment, termination, compensation, employee relations, benefits management, workers compensation, employee law and compliance, training/on-boarding, employee relations, employee services, employee files, company/employee event coordinator, Administration of technology systems and tools for payroll/HRIS, onboarding, performance management and employee engagement, and daily operations of the company and property. Created, implemented, and maintained: Employee Handbook, and COVID-19 Policies and Procedures company-wide. Coordination with legal counsel to stay ahead of changes to applicable employment regulations and HR compliance laws. Established and maintained payroll through Paychex. Initiated medical benefits and Partner with benefits brokers/vendors to review, update and administer benefits policies and programs, ensuring programs are competitive and support employee needs. Maintained all companies’ documents/files both hard copy and electronically (Internationally and locally). Compliance assessments and in-house Human Resources Audits. Providing operational support and partner with G&A functions (HR business partner team, Finance, Legal) to execute on all people-related programs including payroll management and processing, performance and compensation review, employee engagement, Profits Interest Units Agreements (PIU), etc. Management of compensation philosophy, pay grades and structure in partnership with the CEO and CFO. Develop and maintain all contracts (MSA, CDA/NDA, Consulting Agreements, and Profits Interest Units Agreements (PIU) issued/granted by the company. Responsible for organization of Clinical Trials information/documentation and contracts worldwide. Closely involved in the IP, both Trademark and Patent filings, assignments, issuances, maintaining documentation. Works closely with outside counsel on IP and corporate matters. Responsible for IT, both internal and outsourced organization. Supports the C-Suite and Executive Chairman. Heavily involved in several Due Diligence procedures. Communicated with all investors with sensitive and confidential material, company updates and any subject matter inquiries. Additionally, write, revise, edit and proofread company policies and procedures and related documents as needed. Act as a liaison for all departments. Assist in any matter that is presented by the company and department heads. Allegro Ophthalmics, LLC – Human Resource Director & Controller September 2014 – October 2020 Accomplishments: Developed and implemented the following: HR Department from ground level, Employee Handbook, Employee Policies and Forms, Payroll Services & System, Benefits Packages, Employee Wellness, COVID-19 Policies & Procedures, Integrated SharePoint and software programs companywide, and Electronic Document Storage Impact: Organizational understanding of HR’s role, Centralized and Easy access to policies and forms via SharePoint, Online access to payroll for employees, Health Benefits for employee and families, Risk Management for COVID-19 – protecting staff and visitors, Centralized and organization of documents from hard copy to electronic format Consultant (9/2014 – 12/2014)

Provide support with FDA Reports, Filings, maintained databases of clinics participating in 4 Clinical Trials for Luminate® (Armenia, Mexico, Ukraine, and United States), Maintain Confidential Medical Filing System, Federal/State Regulation Compliance, Accounting via QuickBooks, initiated filing system for Clinical, Accounting, Regulatory, IP, and Human Resources. Worked on Special Projects as assigned. Vitreoretinal Technologies – Office Manager & Regulatory Compliance Manager June 2007 – March 2010 Managed all areas of the front and back office, Human Resources, Payroll, 401K Plans, Benefits Administration, Customer Service, FDA Reports and Filings, correspondence to Venture Capitalists and Investors, maintained databases of clinics participating in Clinical Trials for Vitreosolve®, Accounts Payables, Bank Reconciliations, Budgets, Financial Reporting, Supply Requisitions, Maintained office equipment in excellent condition and working order, Event Planning, Travel Coordinator for all executives, preparation of Board Meetings, Expense Reports, Maintaining Confidential Medical Filing System, Federal and State Regulation Compliance, Special Projects as assigned, Executive Administrator to 4 Executives, assisted in closing down the business and compiling all documents for storage. Accomplishments: Developed and implemented the following: Payroll Services & System, Benefits Packages, Employee Wellness, Employee Recognition Program

Impact: Health Benefits for employees and families, Employee appreciation for Employer efforts and commitment to the employees Supported 3 Senior Directors and 6 Regional Sales Directors. Perform routine administrative and secretarial duties for the Sales department, including maintaining the calendar, travel arrangements, expense reports, maintaining voicemail and email distribution listings for the sales organization, weekly mailings to the field representatives, assist in special department projects, coordinate/plan department meetings and functions, assist sales team with any/all questions and concerns, process invoices, check requests and supplies orders. Provide back-up support to other Administrative Assistants, when needed. EDUCATION

Contract Management Certificate, University of California Irvine 4.0 CGPA * 6/2022 – 5/2023

Master of Business Administration (MBA)

with a focus in Business Management/Contracts & Compliance Concordia University * 3.83 CGPA * 2/2015 – 12/2016 Bachelor of Science in Healthcare Management (BSHCM) Concordia University * 3.87 CGPA * 1/2013 – 12/2014 Prerequisites for Nursing and Real Estate

Saddleback College 10/2010 – 6/2012

Bachelor of Science in Business Administration (BSOP) with a concentration in Operations Management

DeVry University * 3.66 CGPA * 6/1999 – 2/2002

Prerequisites for Real Estate

Saddleback College 1/2023 – 6/2023

Kelly Services/Advanced Sterilization Products (Johnson&Johnson) – Sr. Exec. Admin Asst December 2005 – December 2006

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