Personal Assistant Project Manager
Resume:
Casey KeohaneThomas
Estate and Lifestyle Management
***********@*****.***
CAREER PROFILE
Dynamic, enthusiastic and experienced personal assistant and estate manager with 10 years experience managing property and staff for high net worth individuals. Skilled in staff leadership and supervision, budget management, vendor management and coordination, scheduling, shopping, and travel management. Collaborative, confidential, process-oriented and results-driven. WORK EXPERIENCE
UHNW Individual, San Francisco, CA
Jan 2023-Apr 2025
Personal Assistant to Ultra High Networth individual/Estate Manager Assistant
- Managed the principal's calendar, including philanthropic meetings, luncheons, dinner events, and conferences
- Oversaw personal and business travel arrangements (planes, drivers, hotels, restaurants, wellness appointments, stylists, etc.)
- Coordinated family events such as birthdays, anniversaries, and weddings- Traveled extensively with the principal, facilitating all logistics and personal needs
- Packed and unpacked all travel items; steamed and organized wardrobe chronologically by day and fashion
"look,” cards attached to every outfit of every day, sometimes multiple in one
- Created custom packing manuals and inventory lists for travel essentials and household organization
- Supported fashion stylists, prepared look cards, and coordinated with fashion houses, seamstresses, and design professionals
- Itemized high-value items (jewelry, wardrobe, accessories) for insurance purposes
- Liaised with the executive team and Estate Manager on scheduling, events, and appearances
- Resolved all IT and technical issues for the principal and team as needed
- Managed the transition of the principal's entire email domain system
- Communicated with third-party vendors for estate operations
- Introduced new team communication platforms (Asana, Slack, Notion) to estate staff
- Oversaw daily personal health routines including medication and injections
- Coordinated with chefs to meet the principal's dietary needs
- Managed the principal's devices, subscriptions, and digital communications
- Performed personal shopping for gifts, household goods, and wardrobe
- Arranged deliveries with both luxury fashion houses and local vendors
- Oversaw personal service providers both domestically and internationally
- Escorted the principal to events and appointment Executive Administrative/Personal Assistant, High Networth Individual, San Francisco, CA July 2019- July 2020
● Managed High Networth Individual personal calendars and family calendar
● Maintained High Networth family calendar formulating time for all extracurricular activities and means of transportation to and from
● Completing projects in a timely manner, such as overseeing and designing creative content as well as editing and organizing wardrobe
● Managed construction remodel to entire home
● Executed multiple smaller projects from concept through delivery Casey KeohaneThomas
Estate and Lifestyle Management
***********@*****.***
● Oversaw design, bidding, contracting and installation of multiple trades, suppliers and vendors to deliver projects timely and within budget
● Consitent in maintenance, service, and home inventory
● Working knowledge of smart house systems including HVAC, electrical, plumbing, internet, A/V equipment, and security
Personal Assistant to Estate Manager, High Networth Individual, Los Angeles, CA Jan 2014- June 2019 (Seasonal Temp)
● Managed multiple properties, including financial oversight
● Planned and coordinated social functions, holiday events, and gifting
● Scheduled principals and their children
● Provided design input and oversight into home improvements including bathroom remodels, lighting upgrades and space organization
● Orchestrated travel accommodations and reservations for principals
● Performed or delegated household errands
● Choreographed work to minimize disruption to principals when in residence
● Maintained a household manual for all house systems including security, A/V, landscaping, pool, HVAC and lighting
● Coordinated child and pet care
TECHNICAL SKILLS
● Proficient in Google Suite, Microsoft Office Teams 365, WordPress, - Word & Excel -Apple & PC Platforms
● Proficient in Asana, Slack, Notion, Ai and other team communication platforms
● Proficient in Adobe Suite - Photoshop, Illustrator, InDesign
● Experience with Social Media Marketing
● Excellent Communication Skills
● Maintain a level of high professionalism and discretion EDUCATION
San Francisco State University, CA
BA Communications
Graduated with Honors
REFERENCES
Available upon request
Contact this candidate