Risk Management Project Scheduler

Gary Smiga

Washington, D.C. Metro area 703-***-**** ********@*****.***

Master of Business Administration (MBA)

Project Management Professional (PMP)

Portfolio Planning & Scheduling Manager

Program Leadership Results Driven Business Improvements

Top-Performing Management Professional with over 25 years of proven expertise in Master Scheduling and Project Portfolio Management, providing industry-leading program and financial leadership for complex, innovative projects. Highly skilled in developing and implementing Integrated Master Schedules (IMS), aligning project timelines with key objectives, risk management strategies, and business goals. Demonstrated success in optimizing project workflows, budgets, and scheduling processes, ensuring consistency and efficiency across multi-phase initiatives. Adept at collaborating with key stakeholders, including Project Managers, SMEs, legal counsel, and suppliers, to identify project requirements, develop cost estimates, and deliver high-quality results. With a deep understanding of risk identification and critical path analysis, Gary thrives in dynamic environments, overcoming challenges and driving mission success. Holds Public Trust credential.

Core Competencies

● Program Management & Support ● Master Scheduler ● Cost Estimation/Budgeting

● Cost & Scheduling Management ● Performance Measurement ● Business Improvements

● Financial Management ● Real Estate Evaluation ● Due Diligence & Analysis

Professional Experience

Perpetual Agility LLC Part of the St. Onge Team Washington, DC 2024 - Present

Portfolio Planning & Scheduling Manager Supporting United States Postal Service (USPS)

Leading mid-sized provider of technology services to the federal government. Master Scheduler supporting the USPS modernization initiatives, I lead the scheduling efforts for the Network Optimization and Plant Moderation (NOPM) initiative, which is focused on upgrading and streamlining USPS facilities across the country. I collaborate closely with Project Managers, vendors, and cross-functional teams to integrate vendor schedules, construction timelines, and equipment installations into a unified IMS. My role involves not only developing and maintaining complex schedules but also identifying risks, managing critical paths, and ensuring alignment between multiple operational silos such as facility construction, equipment procurement, and processing. Through advanced use of MS Project and SSI enhancement tools, I deliver executive-level reporting, providing clear visibility into project progress, risks, and critical milestones

Leads the development and execution of IMS for USPS facility modernization projects, ensuring seamless coordination between construction, equipment installation, and vendor timelines.

Manages cross-functional scheduling teams by working closely with Project Managers to align scheduling objectives with project milestones and risk management strategies. Coordinates efforts on PWA and P4W platforms and creates Task Board activities for final-phase implementation by collaborative stakeholders.

Produces executive-level timelines and progress reports providing USPS leadership with clear visibility into project milestones, risks, and potential delays, allowing for informed decision-making at every phase.

Develops and implements scheduling standardization policies by enhancing consistency and operational efficiency across large-scale USPS modernization projects.

Conducts SSI audits in MS Project to ensure compliance with USPS scheduling standards, delivering executive-level reports on risks, delays, and critical path analyses.

Integrates vendor schedules and specialty sortation equipment installations into comprehensive project frameworks, a time phased architecture, ensuring synchronized delivery and minimizing operational disruptions.

Gary Smiga Page 2 of 2

703-***-**** ********@*****.*** update 6 May 25

Trace Systems, Inc. Vienna, VA 2019 - 2024

Business Systems Manager

Provided overall program / financial leadership and support for large defense programs and major Information Systems by instituting business effectiveness strategies and alignments. Successful at collaborating with Project Managers, system engineers, BFMs, SMEs in developing program portfolio level master schedules (IMS) and project schedules with their cost estimates that define funding requirements and work content. Proficient at implementing process improvements, resource allocation, budgets and workflows supporting program / budget requirements.

Provided stellar program control business management support for the Air Force Mission Partner Environment Service (MPE-S) contract (Andrews JBA) in advancing profile high programs and Mission Enclaves.

Collaborated effectively with USAF stakeholders, project managers, subcontractors, and network engineers to deliver performance status updates, forecasting, resource allocation, and workload prioritization for over 30 major IT projects consolidated under a dynamic IMS.

Developed comprehensive project management plans, incorporating detailed work breakdown structures (WBS), cost and schedule details. Employs EVMS expertise to track and report performance, make resource allocation decisions, formulate estimate at completion (EACs), and quantify risks.

Applied project management skills to compose project schedules, integrating technical work scope and core competencies in engineering, cybersecurity, logistics, asset management, procurement, and architect.

Maintained up-to-date deliverable reporting with project status, schedule execution, deployment logistics, work remaining, Gantt snapshots, EACs, and risk impacts.

ECS-FEDERAL, LLC Fairfax, VA 2007 - 2019

Program Control Manager

Leading provider of technology services to the federal government. Oversaw a program providing performance analysis (Earned Value Management System, EVMS) and programmatic service support to the Navy regarding shipbuilding construction. Managed and coached team members. Accountable for program budgeting, proposal development, staff recruitment and training, performance reviews and metrics, reporting / forecasting requirements and cost estimates.

Expertly implemented program management techniques and delivered impactful presentations, including EVMS rigor

Assessed program requirements, prepared POM and other budget drills for major programs, and generated Independent Government Cost Estimates (Labor, Travel, Material, ODCs) to ensure effective fund allocation

Demonstrated forecasting and estimating credibility, cost/schedule integration, and contract management proficiency to ensure timely deliverables and results

Led and managed a high-performing team responsible for reporting progress and likely outcomes on major construction contracts with a monthly spending of $200 million. Created efficient information workflows and tools to evaluate program data and report performance on missile, radar, and ship Defense contracts

Secured $2 billion annually and achieved resource optimization for a critical $22 billion high-tech program by developing monthly performance reports that identified cost underruns well in advance of completion

Conducted an affordability study and cost estimate for eight submarines, leveraging historical trends from similar contracts to support accurate forecasting from the beginning of construction

Education/Certifications

Strayer University

Master of Business Administration in Information Technology

Pennsylvania State University

Bachelor of Science in Industrial Management

Project Management Professional (PMP)

Proficient in utilizing MS Suite applications, with a particular emphasis on Excel Spreadsheets, MS Project Schedules, and Teams Collaboration

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