Executive Assistant Support Specialist

NASHWA M. HAMID

Senior C-Level Executive and Management Level Professional

974******** *****.***********@*****.*** LinkedIn

PROFILE

Top-ranked Professional and Knowledgeable Senior C-Level Executive and Management-level professional with over 27 years of international experience across EMEA, Europe, and the Americas. Excels in Fortune 500 companies, government entities, and diplomatic missions, with extensive expertise in industries such as government missions, aerospace, automotive, education, and banking. Specializes in executive administration, procurement, HR management, and logistics coordination. Proficient in SAP, Oracle, with expertise in financial analysis, project management, and high-level event coordination. Renowned for adaptability, leadership, and discretion in dynamic, fast-paced, and high-profile environments. MY CAREER GROWTH TIMELINE

Communication Manager Office Manager to Partner-GM Recruitment Manager Washington DC Office, USA

Office Manager

Canadian Company in Qatar

Office Manager to Dean

Doha Institute for Graduate Studies

Office Manger to GCEO

Masreya (Xceed), Egypt Arab Centre for Commerce & Real Estate, W.L.L, Kuwait

Masraf Al Rayan Bank

200*-****-**** 200*-****-**** 200*-****-**** 201*-****-**** 201*-****-**** 201*-****-**** 201*-****-**** 202*-****-**** Shift Leader

Washington DC USA

Application Consultant

Masreya (Xceed), Egypt

Sr. Executive Assistant

Rockwell Collins,Washington DC, Rosslyn

Office Manager to CEO Office Manager to Chairman Road Occupancy Senior Senior Support Specialists Q.NBN, Doha, Qatar Saleh Al Hamad Al Mana Group Administrator Boeing International, Qatar MWH Stantec UK Ltd., Doha

EDUCATION SPECIALITY

Bachelor of Arts in English & European

Literature

100% Executive Administration & Office Management

100% Procurement and Logistics Coordination

100% Multilingual and Intercultural Relations

100% Event and Meeting Coordination

University of Phoenix, AZ

05/1993

CERTIFICATIONS 100% Human Resource Management

SKILLS

1998 - Global Securities, Custody, Settlement and

Clearance - New York Institute of Finance, New

York, USA

Critical Thinking and Problem-Solving

Advanced IT Proficiency

Leadership and Team Coordination

Adaptability and Multitasking

Document Preparation and Retention

2002 - Oracle Developing Courses (SQL, PL/SQL),

STMC Training Institute, Virginia, USA

2010 - Document Creation and Retention Training,

Rockwell Collins University, USA

2010 - Advanced Business Writing & Ethics

Compliance, Rockwell Collins University, USA

ACHIEVEMENTS

INTERPERSONAL SKILL

§ Received multiple appreciation certificates, including the prestigious "Employee of the Year" award, for exceptional performance in procurement operations, logistics coordination, and financial analysis, leveraging advanced systems like SAP and Oracle.

§ Managed high-level meetings and events involving Board of Directors, Qatar Central Bank, and VVIPs, ensuring seamless organization and communication while serving as the Office Manager to the Group CEO at Masraf Al Rayan Bank.

§ Played a key role as an interpreter for English and Arabic in live meetings and government submissions, facilitating critical road occupancy projects and liaising with Public Works Authorities during tenure at MWH Stantec UK Ltd.s

Team work Critical

Creativity Thinking

Adaptability Leadership Innovative

I.T. SKILL WORK EXPERIENCE

2+

F15 Support Specialist - Al Udeid Air Force Base Years Boeing International, Qatar

Proficiency in Software Tools: Feb 2022 – Mar2025

§ Microsoft Office Suite (Word, Excel, PowerPoint,

Access, Outlook)

§ Mail Merge, Microsoft Visio, Printshop

§ SAP

I left Boeing International to pursue new opportunities for profes- sional growth and broaden my expertise in other dynamic industries. As a Senior Support Specialist in Boeing, I have managed procurement operations from identification of suppliers to contract negotiation and delivery schedules of goods. Part of this is developing procurement via logistics coordination, all along while maintaining smooth communication with procurement teams and vendors and internal stakeholders. Involved in performing different kinds of financial analysis as well as compiling reports on expenditures for the management and audit tasks. Extensive financial analysis and preparation of detailed expense reports for management and auditing purposes. Supported IT infrastructure needs, For my remarkable performance at work, I received four appreciation certificates along with one for the "Employee of the Year." My vast international experience cutting across industries, coupled with my bilingual proficiency and expertise in Fortune 500 environments, will allow me to deliver results even under dynamic, high-pressure settings.

§ Oracle (8i, 9i, 11i, PL/SQL)

§ Developer 2000 (Forms & Reports), Designer 2000

§ Siebel (Major Database Software)

§ Lotus Notes

§ Act (Database Management Software)

§ Control and Variance Program (C&V)

§ Bloomberg, J.D. Edwards.

Document Management and Reporting:

§ SharePoint, CDMS (Ashghal),

§ TMS Applications

§ CTS (Control Tracking Systems)

Technical Knowledge:

§ SQL and PL/SQL programming

§ Stored procedures, triggers, and flex fields

2+

Office Manager to Group CEO Years

Masraf Al Rayan Bank, Doha, Qatar Jul 2019 - Aug 2021

§ Knowledge of web-based platforms and database

systems. I worked as the Group CEO's Office Manager in Masraf al Rayan bank that is located in Doha, Qatar until the CEO had to leave due to a merger. In this capacity, I oversaw GCEO’s day-to-day operations, organized high-level events, and prepared letters for GCEO and the Chairman. I provided calendar outlooks of one week in advance, scheduled overseas travels and maintained the atmosphere. My other functions included scheduling Board of Directors and General Assembly meetings, fulfilling personal requests and communication with Qatar Central Bank and VVIPs. Apart from this, I also coordinated relations with Qatar SportsAuthority, Paris Saint German

(PSG), and Msheireb, I was in constant contact with the senior Technical Knowledge:

§ Strong analytical skills with tools like Quicken 4 for bookkeeping.

§ Proficiency in preparing reports and presentations using Excel and PowerPoint.

Other Technical Skills:

§ Strong searching and analysis skills using up-to- date platforms

§ Flash

§ Sidekick

management as well as commissioned for quarterly report 1 Year

e

Road Occupancy Senior Administrator

MWH Stantec UK Ltd., Doha, Qatar Jul 2018 - Jun 2019 LANGUAGES While working as a Road Occupancy Senior Administrator in MWH Stantec UK Limited in Doha, Qatar, I extended vital support to the Project Manager by acting as an interpreter between English and Arabic in live meetings and conference calls. I was incharge of the Ashghal’s CDMS site, SharePoint and CTS ensuring that there was proper control of documents and that there were meeting notes saved.Additionally, I assisted in draftingArabic legal documents that were to be used for high level government entities. I liaised with the Public Works Authority, assisted in the contract reporting cycle and ensured compliance with Ashghal’s safety measures. My broad range of activities also included administrative work and document preparation as well as inter-cultural communication with the aim of facilitating road occupancy projects in Qatar.

English Arabic

PERSONAL DETAILS

Nationality

Gender

: American

: Female

Office Manager to the Dean of Students’ Affairs 1+

Doha Institute for Graduate Studies, Qatar Year

Jan 2017 - Mar 2018

At Doha Institute for Graduate Studies, I served as the Office Manager to the Dean of Students Affairs, overseeing the business developed and delivered promotion research and initiatives across multiple departments. I developed and delivered content relevant to students' lives, managed communication between students and staff, and oversaw administrative tasks by organizing meetings and handling necessary correspondence. I effectively contributed to the entire admissions processes, coordinated the master examination logistics, I assembled and maintained confidential records of students, providing administrative information about programs to potential students, and assist the Dean and theAssociate Dean with administrative tasks to enable essential functions of Student Services and aid to the Qatarization strategy of the institute Page No. 3 of 4 PREVIOUS EXPERIENCE

1+

Office Manager to the Managing Director & Partner

Saleh Al Hamad Al Mana Group, Qatar

Years

Apr 2015 - Aug 2016

In my former capacity as Office Manager to the Managing Director & Partner, I performed a wide range of duties that included managing the executive’s calendar, emails, personal requests, and support staff. I reviewed incoming correspondence, prepared daily document folders, and produced weekly calendar forecasts. I handled the organization of first level meetings, proper record keeping, and correspondence writing. I ensured that all the necessary information as well as material was available for the Managing Director & Partner. I provided the necessary assistance that was appropriate with the Managing Director & Partner working patterns and preferences to enable smooth running of his office. 9

Office Manager Months

Medline Qatar Branch Apr 2014 - Dec 2014

As an Office Manager at Medline’s Qatar branch, I provided comprehensive administrative support to the Director of Operations and projects teams. I oversaw document control, managed project documentation, and assisted with contract administration. My responsibilities included scheduling, travel coordination, client communication, and maintained master documents for quality control. I also implemented office security procedures, managed building health and safety (H&S), and coordinated evacuation procedures.Additionally, I conducted independent analysis of existing medical equipment at Hamad facilities and assessed new equipment for upcoming facilities, focusing on budget costs and advanced medical robotics capabilities. This work contributed significantly to inform decision-making and cost-effective procurement strategies. 3

Office Manager to the CEO Years

Qatar National Broadband Network, Q.NBN, Doha, Qatar Oct 2011 Dec 2013 As the Office Manager to the CEO at Qatar National Broadband Network (Q.NBN) in Doha, I was responsible for overseeing the CEO's daily operations and ensuring smooth workflow management. Leading a team of five, I provided comprehensive support, including English-Arabic translation during conferences, social events, and formal meetings. I organized complex travel arrangements across multiple time zones, prepared detailed reports, and drafted correspondence in both English andArabic. Maintained the CEO's database, calendar, and email filtration system was a key part of my role, alongside preparing monthly taskupdates and presentations for weekly management meetings. In addition, I played a critical role in onboarding senior-level staff, managed their contracts, visas, and integration into the organization.

This dynamic and high-profile position enhanced my administrative, organizational, and interpersonal skills, equipped me with the expertise to thrive in demanding corporate environments. 1

Recruitment Manager Year

Addison Group Washington DC Office, USA Sep 2010 - Sep 2011 My key focus on streamlining the hiring process by implementing direct sourcing strategies to build robust candidate pipelines, reducing the need for external agencies. I worked closely with clients to align their hiring expectations and conducted detailed phone screenings to identify top talents with bilingual capabilities who are willing to relocate to the Middle East & GCC. By utilizing behavioral and competency-based interview techniques, I ensured that the most qualified and diverse candidates were considered for each role. I also managed the communication of offer packages, ensuring clarity and a positive candidate’s experience.

2+

Sr. Executive Assistant to Sr. Vice President of Washington DC Operations Rockwell Collins, (Aerospace Company), Washington DC, Rosslyn, VA, USA Years

Apr 2008 - Aug 2010

As a Senior Executive Assistant at Rockwell Collins in Washington DC office, I provided comprehensive support to high-level executives, including facilitating sensitive communications with government agencies and officials. My responsibilities included preparing detailed reports, managing departmental budgets, and coordinated travel arrangements forpersonnel. I played a key role in document preparation and management, ensuring accuracy through meticulous proofreading and organizing files for accessibility. I managed meeting logistics, transcribed dictations, and collaborated with internal departments and external contacts to ensure seamless operations.

In the HR domain, I handled payroll tasks and supervised HR Coordinators, contributing to the efficient functioning of the team. This role demanded exceptional discretion, time management, and the ability to handle confidential information, all within the dynamic and high-stakes aerospace industry environment.

Office Arab Centre Manager for to Commerce Partner - & General Real Estate, Manager W.L.L. (Accre) / (Oil and Gas, Construction, Years 2+ Real Estate & Infrastructure Group of Companies), Hawalli, Kuwait Dec 2005 - Dec 2007 As an Office Manager, I provided key administrative support for a dynamic conglomerate spanning oil and gas, construction, and real estate. I coordinated the PGM’s communications, travel arrangements, and schedule, while overseeing a team of executive assistants to ensure seamless operations.

My role involved translating between English and Arabic, preparing detailed reports, and maintaining the company’s database. I also took the lead on creative projects, managing the company’s monthly newsletter, updating the website, and handling public relations activities. This included planning high-profile events attended by members of the royal family and senior government officials, where discretion and professionalism were essential. Additionally, I managed HR processes from recruitment through on-boarding, ensuring a smooth transition for new hires. This role highlighted my ability to multitask, communicate effectively, and manage projects in a fast-paced, internationally-focused environment.

Page No. 4 of 4

PREVIOUS EXPERIENCE

1.5+

Application Consultant Years I managed the Treasurer's calendar, coordinated meetings with senior executives, and facilitated clear communication with shareholders and financial analysts.

Masreya Information Systems (Xceed), Egypt Oct 2003 - Apr 2005 As an Application Consultant I worked at the intersection of technology and business. My role involved understanding and analyzing customer requirements, then translating them into clear, actionable specifications. also implemented customized software solutions and handled change requests to ensure the applications met clients' evolving needs.

Additionally, I supported the implementation of treasury management systems and contributed to risk management initiatives. This role allowed me to combine organizational, analytical, and communication skills in a dynamic, high- pressure financial environment.

6+

Collaborating closely with clients throughout each project, I used my technical expertise and communication skills to deliver effective solutions tailored to their business goals. This role deepened my understanding of complex business processes and strengthened my ability to provide practical, results-driven technological solutions within the telecommuni- cations sector.

ExecutiveAdministrativeAssistant (Floater) Months

GoldmanSachs & Co.,FinancialDistrict, New York, Nov USA 1999 - May 2000 I provided versatile, high-level support to executives across multiple departments. My responsibilities included managing intricate schedules, coordinating detailed travel arrangements, and organizing senior-level meetings to ensure seamless operations.

2+

Communication Manager Year

I frequently worked with sensitive and confidential information, preparing reports and maintaining efficient communication channels within the organization. This role required adaptability, discretion, and strong organizational skills to excel in the demanding, fast-paced environment of the financial industry.

Masreya Information Systems (Xceed), Egypt Dec 2005 - Dec 2007 As Communications Manager at Masreya, I organised and coordinated high-profile meetings and events, including working closely with the Minister of Telecommunication. I managed executive schedules, organized travel arrange- ments, and tracked expenses while preparing detailed reports and impactful presentations. 2+

My responsibilities included taking minutes for international Years conferences, prioritizing communications, and supporting HR functions. I quickly adapted to new technical concepts and maintained clear, effective communication across all levels of the organization.

ExecutiveAssistant to CEO

Bankers’ Trust Company, (Deutsche Bank),

New Jersey, USA

Aug 1997 - Oct 1999

As an Executive Assistant to the CEO at Deutsche Bank, I managed schedules, coordinated meetings, handled

confidential communications, prepared reports, streamlined operations, and ensured seamless executive collaboration. This role showcased my ability to stay organized, manage projects, and balance multiple priorities. My strong written and verbal communication skills played a key role in supporting the company’soperations and fostering external partnerships. 1.5+

PAto HE Years

1+

Year

Prince Bandar Bin Abdul Aziz Al Saud, KSA Oct 1995 - Jun 1997 Senior Front Desk Agent / Shift Leader Ambassador to the United States, Washington, DC, USA The Residences at Park Hyatt,

Washington, DC., USA

Feb-2002 - Jan 2003 Managed diplomatic communications, coordinated travel, organized meetings, and supported confidential efforts in Oversaw guest registrations, payments, and reservations for a Washington, DC. prestigious European-style hotel. My responsibilities included assisting with forecasting occupancy, revenue, and staffing needs while ensuring the implementation of departmental procedures to maintain smooth operations.

2+

PAfor 2 USAmbassadors Years

HE Robert H. Pelletreau, and

HE Edward W. Walker, Cairo, Egypt

Aug 1993 - Aug 1995

I played a key role in training and mentoring front office staff, equipping them with the skills needed for both sales and operational excellence. Providing exceptional customer service to high-profile guests, including diplomats and international figures, was a top priority, and I consistently handled guest concerns with professionalism and efficiency. Took care and worked on many complicated diplomatic schedules, arranged meetings with very high-level individuals and handled Security communications. I planned official events as well as travel arrangements. Provided strategic communications support to the Ambassa-dors' diplomatic mission by exercising discretion while dealing with government officials, and making sure the correspondence was efficiently managed.

In addition to managing daily front desk activities, I contributed to staff hiring, counseling, and evaluations, fostering a collaborative and professional environment in this fast-paced luxury hospitality setting.

9

Office Manager to Treasurer of North Months

America & Canada Nov 2000 - Jul 2001

HSBC Bank, Headquarter, Midtown Manhattan, New

York, USA

During my tenure, I have provided comprehensive

administrative support to the treasury department. I worked closely with commercial banks on cash management services, trust accounts, and custody-related matters, ensuring smooth and efficient operations.

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