Human Resources Office Manager

Samantha Meinhardt

516-***-**** *************@*****.*** Ronkonkoma, New York

https://www.linkedin.com/in/samantha-meinhardt/

Professional Summary

Detail-oriented and highly organized Office Manager with extensive experience in administrative operations, financial oversight, human resources coordination, and office logistics. Adept at streamlining workflows, managing payroll, and maintaining financial records. Strong communication skills with the ability to liaise between employees, management, and external vendors to ensure seamless business operations.

Key Skills

• Payroll & Accounts Receivable/Payable (AR/AP)

• Bank Account Management & Transfers

• Human Resources (401k, Health Insurance, Employee Agreements)

• Office Supply & Vendor Management

• Event Planning & Coordination (Holiday Parties, Marketing Shows)

• Travel & Logistics Management

• Timekeeping & PTO Reconciliation

• Employee Compensation & Benefits Administration

• Expense Reports & Financial Reconciliation

• Correspondence with Clients, Candidates & Vendors

• Office Maintenance & Facilities Coordination

Professional Experience

Office Manager

LBi Software Inc. – Melville, New York May 2000– Present

• Process payroll, manage accounts receivable (AR) and accounts payable (AP).

• Maintain and reconcile bank accounts, including online banking and financial transfers.

• Oversee human resources functions, including 401k enrollments, health insurance, life insurance, and employee agreements.

• Manage office supplies and vendor relationships to ensure smooth daily operations.

• Organize and coordinate company events, marketing shows, and holiday parties.

• Schedule and conduct interviews, coordinate with candidates, and assist in the hiring process.

• Prepare and maintain employee compensation spreadsheets and files.

• Administer PTO tracking and reconciliation.

• Handle expense reports, financial summaries, and year-end financial statements.

• Arrange travel logistics for staff, including job fairs and client meetings.

• Facilitate building maintenance requests, utility payments, and project coordination.

• Perform front desk duties, including answering phones, handling packages, and maintaining a professional office appearance.

• Managed office functions, including financial reporting, timekeeping, and scheduling.

• Assisted in timesheet adjustments and payroll monitoring.

• Coordinated car services and office errands as needed.

• Maintained morale-boosting initiatives for staff.

• Acted as a primary point of contact for insurance, health providers, and 401k third-party administrators (TPAs).

Education

Dowling College - Oakdale, New York

Software

Microsoft Office, Timeslips, Clockify, Quickbooks, Adobe Certifications

Notary Public

References

Available upon request.

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