Talent Acquisition Executive Assistant

KARI ADAMS

Professional Summary

Dynamic and detail-oriented Executive Talent Acquisition Partner/Coordinator with 5+ years of experience in executive recruiting operations, project management, and high-level executive support. Adept at managing complex hiring initiatives, coordinating C-suite search projects, and providing exceptional administrative and scheduling support to senior leadership. Proven ability to deliver an outstanding candidate and stakeholder experience while optimizing processes for efficiency and scale. Excels in high-pressure, fast-paced environments requiring discretion, proactivity, and impeccable organizational skills.

Core Competencies

• Executive Recruiting Support

• Project Coordination & Management

• Executive Calendar & Travel Management

• High-Volume Scheduling

• Cross-Functional Collaboration

• Candidate Experience Enhancement

• ATS Management (Workday, Thrive, Textio)

• Offer Letter Drafting & Onboarding

• Process Improvement & Reporting

• Confidentiality & Discretion

• Event Planning & Logistics

Experience

Talent Acquisition Partner, USAA, San Antonio, TX - 2022-Present

• Manage full executive search project timelines, including milestones, scheduling, candidate engagement, and stakeholder reporting.

210-***-**** *******@*****.*** Spring Branch, TX

• Provide executive assistant support to Talent Acquisition leaders by managing complex calendars, scheduling high-priority meetings, preparing materials, and coordinating logistics for executive interviews.

• Partner with executive recruiters, hiring leaders, and external search firms to facilitate end-to-end recruitment processes for VP, SVP, and C-level roles.

• Maintain accurate candidate tracking in ATS systems, ensuring reporting is aligned with recruiting KPIs and leadership dashboards.

• Draft offer letters, manage background check processes, and serve as a liaison between hiring teams and candidates through onboarding.

• Support project-based initiatives, such as diversity hiring programs, executive search strategies, and process improvement efforts manage full executive search project timelines, including milestones, scheduling, candidate engagement, and stakeholder reporting.

• Provide executive assistant support to Talent Acquisition leaders by managing complex calendars, scheduling high-priority meetings, preparing materials, and coordinating logistics for executive interviews.

• Partner with executive recruiters, hiring leaders, and external search firms to facilitate end-to-end recruitment processes for VP, SVP, and C-level roles.

• Maintain accurate candidate tracking in ATS systems, ensuring reporting is aligned with recruiting KPIs and leadership dashboards.

• Draft offer letters, manage background check processes, and serve as a liaison between hiring teams and candidates through onboarding.

• Support project-based initiatives, such as diversity hiring programs, executive search strategies, and process improvement efforts.

• Project planning, process documentation, and timeline management

• Cross-functional collaboration and status reporting including third party

• Delivering best in class candidate experience to all candidates and business partners to ensure a second to none experience. Having each candidate and hiring manager feel they are the top priority in our workload.

Executive Recruiting Coordinator, USAA/PRG, San Antonio, TX 2020-2022

• Acted as project manager for talent acquisition events, coordinating logistics, vendors, and executive attendance.

• Supported multiple executive recruiters by handling administrative tasks, interview scheduling, travel planning, and expense reporting.

• Enhanced candidate and stakeholder communication by creating standardized templates and workflows that reduced response time by 20%.

• Produced regular recruiting reports, tracking candidate funnel progress and providing insights to senior leadership.

• Organize documents and confidential compensation letters. Maintain risk and compliance efforts for HR Talent Acquisition.

Field Agent, Globe Life/Liberty National, San Antonio, TX - 2020-2020

• Develop and maintain working relationships with key stakeholders.

• Manage and organize own schedule and business.

• Deliver presentations to business decisions makers as well as clients. Use HR and PR skills while communicating with stakeholders/clients.

• Compliance with insurance regulations and guidelines. Sale policies to clients on a needs approach basis.

• Collect sensitive documents. Collaborates and presents with Executives. Teacher, NISD, Blattman Elementary, San Antonio, TX - 2008-2020

• A kindergarten teacher focuses on early childhood education, laying the foundation for a child’s academic, social, and emotional development.

• Curriculum Delivery: Plan and implement age-appropriate lessons that meet learning standards.

• Child Development Support: Foster emotional, cognitive, and physical development through play based learning.

• Classroom Management: Create a safe, nurturing environment conducive to learning.

• Assessment: Monitor and document student progress, using observations and assessments.

• Parent Communication: Maintain strong, positive relationships with parents or guardians through regular updates and meetings.

• A team leader in a school is typically a senior educator who guides a group of teachers (e.g., across one grade level or subject area), ensuring consistency and quality in teaching.

• Instructional Leadership: Guide teaching strategies, lesson planning, and implementation across the team.

• Mentoring and Support: Support less experienced teachers with resources, feedback, and advice.

• Coordination: Facilitate team meetings, coordinate curriculum implementation, and manage schedules or duties.

• Communication Link: Act as a liaison between the school administration and teaching staff.

• Problem Solving: Address challenges within the team and support professional development.

• In smaller schools or early years centers, one person may hold both roles. In this case, they:

• Teach their own class while also supporting other kindergarten teachers.

• Balance classroom responsibilities with leadership duties like planning team meetings, mentoring peers, and aligning teaching strategies.

Teacher, Fort Sam Houston ISD, San Antonio, TX - 2006-2008

• Taught both Kindergarten and 1st grade in a Military School District. Versatility in teaching all subject areas.

• Develop lesson plans that adhere to TEKS standards and district curriculum programs as well s the different learning styles. Create units, conduct ongoing assessments of student achievement through formal and informal evaluations.

EDUCATION

Texas A&M University, College Station — Bachelors of Science in Interdisciplinary Studies, 2006

Graduated Magna cum Laude

Dean’s Honor List

SKILLS

Multi task, work with executives and executive assistants, manage multiple schedules and calendars, communication to stake holders, flexibility, cross functional collaboration, create and maintain notes and information for multiple requisitions, and professional emails to stakeholders. Organization, maintenance, and updating of records and information. Positive collaborator. Attention to details. Proficient with MS Suites, Google Suites, iWork Suites, Virtual Meeting Venues) AWARDS

Teacher of the Year 2013-2014

Life Changer Nominee 2020

Recognition for collaborative work with Executives.

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