Administrative Assistant Talent Acquisition

Amy B. De Jong

**** ** **** *** ******, IA ***** 641-***-****

Principal Financial, Des Moines, IA April 2022 to Present

Senior Administrative Assistant

Support the PGAA Team

Schedule travel

Schedule meetings

Run reports

Submit expenses

Work closely with other admins

Special events

Manage calendars

Pella Regional, Pella, IA July 2019 to April 2022

Scheduling Supervisor

Supervise & assist with scheduling and registering of patients and therapists.

Run reconciliation

Fix charge rejections

Enter batch corrections

Assist with the work compensation program

Address staff issues

Approve API clocking and vacations

Complete orders

Build therapists/locations/appointment types in meditech

Run multiple reports

Productive Resources, Knoxville, IA November 2017 to 2019

Talent Acquisition Specialist

My job was to resource, screen, and place qualified talent in appropriate jobs for our engineering client base. I was able to achieve great success in this position in just a few weeks’ time.

oSource qualified personnel

oScreen candidates

oRefine resumes focusing on what the manager is looking for

oPresent resumes to hiring managers

oSet up interviews

oPrep candidates

oFollow up with candidate after interview

oFollow up with manager

oPresent candidate with manager comments

oEither place candidate or coach them for their next interview

Vermeer Mfg. Co. Pella, IA August 2005 to November 2017

Purchasing Specialist-Procurement Division February 2012 to November 2017

In addition to the below duties of Administrative Assistant, I took on the responsibilities of helping the Strategic buyers research pricing discrepancies and receiving issues, as well as approving or denying price increases. This involved contact with suppliers, strategic buyers, tactical buyers, and the receiving departments. These tasks need to be done in a timely manner and the invoices returned to accounts payable to capture the best price possible for the company.

I was also responsible for collecting the Country of Origin on new parts from the suppliers and submitting this to our compliance department. Expediting/tracking late purchase orders is another responsibility that has been added, along with entering direct ship purchase orders to be sent to the dealers.

I was assigned the task of entering purchase orders for the direct ship program in the parts center, this involves placing the purchase order and entering the correct shipping location whether it be a dealer or a work site, making sure the ordered quantities are correct and making sure the shipping method is as requested by the customer (emergency etc.). I also filled in when buyers were gone or over tasked by entering their availability (orders for the company or dealers) along with updating sales order dates so customers know when the product will arrive. I also started looking into customer service requests. This involved contacting the supplier to get updates on orders, availability of parts or tracking information.

Administrative Assistant-Procurement Division March 2010 to 2012

Running daily, weekly & monthly reports, updating lead time reports, running steel forecasts & emailing them to the suppliers.

Updating forecast information

Updating web page

Ordering office supplies for our area as well as approving office supplies from up & down the mile according to our contract. Reconciling statements on office supplies.

Taking notes at meetings, keeping confidential information.

Setting up new employees with their needs, submitting IT requests for them.

Ordering business cards

Making travel arrangements

Setting up meetings

Researching engineering change notifications & getting them out to the purchasers.

Updating purchaser numbers, pricing & part numbers when purchasers are behind

Submitting maintenance requests

Providing support for office personnel as needed

Training new hires in areas of my expertise

Entering Direct Ship Orders for customers

Serve as a “first responder” for our plant in the case of emergencies

Filling in for buyers

oPlace orders that come into the factory

oCustomer service requests

oSales order dates

Account Payable Assistant - Environmental Division October 2006 to March 2010

Enter Invoices and prepare them for Payment

Unvouchered Receipts Reconciliation

Vendor Account Reconciliation

Posting General Ledger Transactions

Assist Financial Manager and Staff Accountants with

Various Projects

Administrative Assistant August 2005 to October 2006

Enter quality notifications in the system

Update Charts

Specified Reports

Help in all areas needed

McCormick USA, Pella IA. January 2004 to August 2005

Senior Administrative Assistant

Set up Interviews

Arrange Travel

Set up Meetings

Work in Access, Excel, Word, X-Change and Power Point

Answer Switchboard

Prepare Weekly Reports

Weekly Mailings

New Dealer Kits

Order Office Supplies

Be Available to Help in any Area

Contact this candidate