Executive Assistant Administrative

YASMIN RIVERA-AROCHE

Brentwood, CA ***** 925-***-**** ********@*****.***

www.linkedin.com/in/yasmin-rivera-aroche-59744b17

SUMMARY OF QUALIFICATIONS

Accomplished Executive Assistant with 15+ years of success in supporting high-profile executives, senior directors/managers, and cross-functional teams within complex, deadline-driven environments. Extensive background in the pharmaceutical/biotech industries. Spanish-English Bilingual.

Proven performance in improving productivity, efficiency, and compliance through actionable solutions.

Versatile and multi-functional administrative partner able to undertake any assigned business task.

Excellent work ethic characterized by professionalism, reliability, attention to detail, and impeccable integrity.

Experience in collaborating with HR to coordinate interviews with prospective executives and with onboarding.

Executive Administrative Support Strengths

Executive-Level Support; Calendar Management; Travel Planning; Meeting Coordination; Project Management; Office Administration; Client Relationship Building; Expense Reporting; Vendor Management; Payroll & Expense Administration; Complex Issue Resolution; Special Projects & Research; Accounting Oversight (AR/AP)

Technologies

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access); Concur Travel & Expense; Ring Central & Zoom Meetings; Oracle Cloud Purchasing; Corp Time Management; ADP; Conga Contracts; SAP; Box File Sharing; Compliance Wire; BoardVantage; Board-Book; Google & Outlook Calendars

PROFESSIONAL EXPERIENCE

ALECTOR, LLC – South San Francisco, CA – 2022-2025

Biopharmaceutical company that develops therapies for the treatment of neurodegeneration diseases.

Senior Executive Assistant to the Chief Medical Officer

Delivered comprehensive support to the CMO and SVP of Clinical Operations, expertly managing a complex calendar and all email communications, optimizing time allocation and prioritization. Scheduled and coordinated high-stakes meetings with key industry partners, preparing briefing and follow-up materials. Cultivated excellent relationships with stakeholders and leaders.

Planned and executed domestic and international travel, arranged group registrations for medical conferences, and created detailed itineraries. Planned and executed company events and offsites, negotiated hotel rates, and ensured seamless logistics, scheduling, and vendor coordination.

Prepared consulting agreements, Statements of Work (SOWs), Master Service Agreements (MSAs), amendment/change orders, confidentiality agreements, and hotel/catering contracts.

Spearheaded onboarding processes for the senior leadership team within the R&D organization, ensuring a seamless experience for new team members (including onboarding of the Biometrics VP).

Demonstrated the ability to provide exceptional, high-level support to the CMO, including on-site attendance at key medical and investor conferences (e.g., annual JPMorgan conference).

Earned highly positive performance evaluations each year, including the following comments from supervisor:

-“Yass consistently brings a positive attitude to her work and interactions with colleagues…she likewise very sincerely cares about the quality of her work and support of me and the other people she supports.”

-“Yass is very professional…is excellent at logistical support for medical conferences…is very pleasant and sincere…strong communications skills…pride in her work product.”

-“Whatever I ask Yass to do, she will ‘own it’ and ‘never give up’ until the task is done or the problem is solved…consistently great and positive attitude.”

AIMMUNE THERAPEUTICS (NESTLE HEALTH SCIENCES) – Brisbane, CA – 2017-2022

Biopharmaceutical company developing treatments for potentially life-threatening food allergies.

Executive Assistant to the Head of Research & Development & SVP, Global Medical Affairs (formally Executive Assistant to the Chief Medical Officer)

Managed complex calendars for senior leadership (including the CMO), coordinating with other C-level Executive Assistants organization-wide. Proactively monitored and adjusted schedules, provided timely reminders, and managed contracts for purchase orders.

Relayed information to Legal for MSAs and SOWs. Assisted the scientific advisory board with coordination and planning of scientific meetings outside company. Coordinated all travel arrangements with the Travel Services Department for the CMO/direct reports and the SVP for Corporate Development and Commercial.

Helped with legal compliance issue caused by mismanagement of card accounts. Reconciled finding and worked closely with credit card issuer to resolve problems, leading to new controls for expenditure approval.

Successfully managed complex company travel schedules and logistics for all travelers involved in mock trials related to FDA approval. Worked on-site in Chapel Hill, NC and at FDA headquarters.

ATARA BIOTHERAPEUTICS – South San Francisco, CA – 2016-2017

Immunotherapy company developing novel treatments for cancer, autoimmune, and viral diseases.

Executive Assistant to the Executive Vice President

Coordinated high level meetings with executive team members, outside vendors, partners, and conferences. Assisted with the Board of Directors and Investor meetings, including urgent last-minute meetings. Managed complex executive calendars and assisted with board members’ travel plans.

Identified duplicate payments processed through expense reporting system. Conducted audit and communicated discrepancies to Finance and IT for review, resulting in a change in the system setup.

Negotiated discounted rates with travel vendors including favorable room and conference rates.

Contributed to the company’s Executive Assistant Best Practices Manual.

ONYX PHARMACEUTICAL – South San Francisco, CA – 2011-2016

Pharmaceutical company focused on the development of cancer treatments. Acquired by Amgen in 2013.

Senior Administrative Assistant to VP of Medical & Scientific Affairs

Managed a variety of key functions, including intensive calendar management, complex domestic and global travel planning, and management of important events. Served as a primary liaison to senior executives and decision-makers for contract signings, sensitive document filing, and information dissemination.

Saved company $15K in housing costs by creating custom spreadsheets that accurately itemized housing requirements during medical conference pre-planning.

Recognized as an “Event Go-To Person” for outstanding planning, coordination, and management of important medical conferences, including ASCO, ASH, and EHA.

GENENTECH – South San Francisco, CA – 2004-2009

Biotechnology company researching and producing pharmaceutical therapies for a wide range of diseases.

Senior Administrative Assistant to Director of Prop Learning Solutions

Played pivotal role in fast-moving business environment through full cycle executive-level support, including large-scale meetings and events logistics, schedule management, and complex travel planning.

Contributed to efficiency gains by working closely with executives and others to streamline processes.

TRAINING & CREDENTIALS

American Management for Administrative Professionals (AMA) Courses – Partnering with Your Boss;

Stepping Up to Leadership; Management Skills for Administrative Professionals; Project Management;

Critical Thinking; How to Manage Difficult People

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