Executive Assistant
Resume:
Tiffany Rodriguez
*** ******* ******, ******, ** 02169
**************@*****.***
Professional Experience:
Cambridge Associates, Boston, MA June 2015 to Present Executive Assistant (November 2022 to Present)
● Provide high-level administrative support to executive, managing calendars, scheduling meetings, and coordinating travel arrangements
● Prepare and edit correspondence, reports, and presentations for executive team using Microsoft Office Suite
● Manage confidential information with utmost discretion and maintain strict confidentiality protocols
● Organize and facilitate meetings, prepare agendas, take minutes, and distribute meeting materials
● Coordinate logistics for company events such as conferences, seminars, and off-site retreats
● Manage expense reports for executives by accurately tracking expenses, reconciling receipts, and submitting timely reimbursement requests
● Assist in the preparation of budgets by gathering financial data from various departments
● Collaborate with cross-functional teams to coordinate projects or initiatives led by the executive team
● Coordinate complex travel itineraries including flights, accommodations, ground transportation, visas, etc.
● Schedule managed appointments meetings conference calls maintaining calendars effectively
● Handle sensitive, confidential information discretion integrity safeguarding privacy at all times
● Prepare agendas, meeting materials, and minutes ensuring accurate timely documentation distribution Senior Administrative Assistant, Global Business Development (September 2017 to November 2022)
● Provided administrative support to several Managing/Senior Directors
● Organized and managed calendars, contacts, and emails
● Worked with directors to build the pipeline for various practices within Global Business Development
● Prepared timesheets, expense reports, and reconciled Amex statements
● Coordinated extensive domestic and international travel arrangements
● Created, revised, and edited various documents and prepare materials for prospect and internal meetings
● Served as a power user for the rollout of new CRM system
● Updated and maintain CRM database and prepared marketing materials/proofread RFP's Administrative Assistant, Global Investment Services (June 2015 to September 2017)
● Provided administrative support to several Investment Directors
● Organized and manage calendars, contacts, and emails and scheduled client meetings
● Prepared timesheets, expense reports, and Amex statements
● Coordinated extensive domestic and international travel arrangements
● Typed, revised, edited, and proofread various documents and prepare materials for client meetings
● Performed related clerical tasks - photocopying, faxing, scanning, printing, mailings
● Compiled comments, letters and factsheets for various managers
● Performed special projects and assume certain responsibilities assigned by Investment Directors Brigham and Women’s Hospital, Boston, MA September 2011 to June 2015 Administrative Assistant II, Division of Gastroenterology
● Scheduled meetings and managed calendars for several Gastroenterologists and PA-Cs
● Coordinated conferences, interviews, meetings, travel arrangements, and business dinners
● Processed advanced authorizations, expense reports and purchase order checks for reimbursement
● Prepared credentialing information for physician licensing, promotions, and clinic billing
● Recruitment and interview preparation for potential faculty members
● Processed work supply orders and distribute mail to GI Division
● Gathered information for research publications, transcripts, and grant applications
● Coordinated lectures, Grand Rounds and presentations Other Experience:
Boston Service Council, Boston, MA June 2016 to March 2020 Board Member – External Events Chair
● Planned and executed all external volunteer, fundraising and other charitable events for Cambridge Associates' Boston Office
● Served as point person for Cambridge Associates employees looking to get involved in volunteering
● Reached out to colleagues to recruit employee involvement Education:
Fitchburg State College, Fitchburg, MA June 2006
B.S. in Interdisciplinary Studies
Skills:
Proficient in Microsoft Word, Excel, PowerPoint and Dynamics (CRM)
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