Executive Assistant Administrative

AMANDA L. YOUNG

**********@*****.*** 585-***-****

PROFILE

Highly organized Executive Administrative Professional with 11+ years of experience providing support in fast- paced environments. Proficient in calendar and email management, travel coordination, data entry, and client communication. Skilled in streamlining administrative processes, handling confidential information, and utilizing digital tools for remote collaboration. Adept at working independently to support business operations and enhance productivity.

CAREER EXPERIENCE

Harris Beach Murtha Cullina, PLLC (Private Law Firm) Pittsford, NY – Remote to CAO Business Office Administrator/Executive Assistant January 2023 – Present

(Executive Assistant to the Chief Administrative Officer)

• Manage complex scheduling, expense reporting, and high-level correspondence for the Chief Administrative Officer.

• Act as a liaison between the CAO and internal departments, ensuring smooth communication.

• Prepare materials for internal meetings, document discussions, and update databases.

• Coordinate appointments, conference calls, and event logistics, including visitor access and catering.

• Proofread and ensure the accuracy of documents, applying firm-wide templates and formatting standards.

• Facilitate the lateral partner recruitment process, including interview coordination and research.

• Oversee partner onboarding by collaborating with HR, Finance, IT, Business Development, and Operations.

• Co-chair the Wellness Committee, organizing firm-wide initiatives and events. Vie de France Yamazaki, Inc. (International Bakery Chain) Pittsford, NY Executive Sales Administrative Assistant to the VP of Sales July 2022 – November 2022

• Provided administrative support to an off-site sales team, collaborating with customer service and IT for seamless operations.

• Managed and updated customer, broker, and distributor databases using Excel and JD Edwards.

• Tracked contracts, rebate programs, and discount payments, ensuring accurate reporting.

• Assisted in sales presentations and new product development.

• Scheduled meetings with customers and maintained sales-related documentation. Spencerport Central School District

Kindergarten Teacher September 2021 – June 2022

• Independently managed a classroom of 17 kindergarten students, delivering engaging lessons aligned with NYS curriculum.

• Established professional relationships with parents, maintaining open and consistent communication.

• Developed lesson plans across multiple subjects, fostering a dynamic learning environment.

• Adapted to changing schedules and classroom needs with flexibility and problem-solving skills. AMANDA L. YOUNG

**********@*****.*** 585-***-****

Lifetime Assistance, Inc. (Non-Profit Organization) Chili, NY Executive Administrative Assistant to the VP of Day Services May 2015 – September 2021

• Oversaw daily administrative operations for 18 Day Hab sites, supporting 450+ individuals and coordinating with 20+ supervisors.

• Managed purchase orders, vendor communications, and budget preparation.

• Maintained records, regulatory filings, and performance appraisal systems.

• Planned and executed organization-wide events, ensuring smooth logistics and stakeholder engagement.

• Provided training for staff on office systems, policies, and procedures. Monro Muffler Brake, Inc. (Automotive Services Company) Rochester, NY Senior Accountant Administrative Assistant September 2012 – May 2015

• Provided administrative support to a 75-member finance team, optimizing daily operations and reporting processes.

• Negotiated vendor contracts and managed copier services for corporate headquarters.

• Assisted with audit and board meeting documentation, ensuring timely and accurate report compilation.

• Processed deposit-related transactions and maintained financial records. EDUCATION

Roberts Wesleyan College

Bachelor of Science in Early Childhood/Special Education (January 2019 – May 2021) Genesee Community College

Associate of Applied Science in Administrative Assistance (May 2012) TECHNICAL SKILLS

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Google Workspace

• DocuSign, ShareFile, Chrome River

• JD Edwards, Database Management

• Project Coordination & Event Planning

• Budget Management & Reporting

• Calendar Management & Coordination

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