Procurement Manager/ Purchase Manager

SEEMA CHAWLA

Mobile: 055******* ***************@*****.***, www.linkedin.com/in/seema-chawla-cpp-cppm-00229151 CURRICULUM VITAE

PERSONAL DOSSIER

Date of Birth: 04-Oct-1975

Gender: Female

Nationality: Indian

Religion: Hindu

Marital Status: Married.

Driving License: GCC

Valid UAE

Visa: Husband Sponsored

Languages Known

English

Hindi

Procurement Manager / Purchasing Manager

Looking for a company who will afford me the opportunity for growth and development in the scope of my job to assume those duties and skills necessary to make me a highly effective contributor in my role with the company

Snapshot: Dynamic and results-oriented industry professional backed by 14+ years of insightful experience in Purchasing and Procurement. Skilled in managing material and equipment needs for Facility projects, controlling inventory, and overseeing operation of distribution centers. Proven ability to manage staff, develop and oversee operating budgets, and communicate with other departments, vendors, and executive management to ensure procurement goals are met. Experience with sourcing suppliers for purchased goods negotiating contracts including blanket agreements and bulk commodity pricing agreements, and conducting production planning. STRENGTHS -

Negotiation Skills: Proven track record in negotiating and securing cost- effective contracts resulting in 10% savings on procurement costs. Strategic Planning: Proficient in developing and implementing procurement strategies, resulting in improved efficiency and cost savings of 15%.

Vendor Management: Extensive experience in managing vendor relationships, ensuring high-quality service delivery and timely supply chain management.

Proactive decision maker, targeting challenging and senior managerial assignments with a well-established and globally reputed organization, bringing the following transferable strengths:

Administrative Support Budget management' S

Continuous P

Improvement

Business

Improvement

Contract Negotiation

Organization Skills

EXECUTIVE SYNOPSIS

E

Expertise: Practiced at leading cross-functional teams of professionals to successfully execute purchasing and procurement improvement initiatives

Exposure: Extensive experience with excellent understanding of purchasing, inventory, shipping, receiving, customer service and production management within a variety of industries. Possesses high ability to deal with ambiguity and changing business requirements. Goal Oriented: Outstanding expediter to meet and exceed companies needs priorities and deadlines.

Highlight: Skilled in maintaining optimum stock levels within budget allowances and stock requirements within an inventory department. PROFESSIONAL

QUALIFICATION

Post Graduate (MA)

Economics, Agra University,

Agra, India (2002)

Bachelor (BA) Economics,

English & Psychology

Agra University, Agra,

India, (1996)

• Diploma in Purchase

Management (DPM),

• Certified Purchase

Professional (CPP),

• Certified professional

Purchase Manager

(CPPM)

{Permit No: 60074, From

Nov 24, 2017 to April 28,

2018}

KHDA DUBAI APPROVED

FROM

Phoenix Educational

Institute Dubai U.A.E

Customer Centric: Excellent communication & interpersonal skills with strong analytical, team building & Problem solving. Team Leadership: Visionary leader who aligns financial initiatives to achieve strategic objectives and goals.

PROFESSIONAL WORK EXPERIENCE

Procurement Head – Grasport Sport Fields Contracting L.L.C (Oct 2024 – Present

And key responsibilities include:

Oversee the overall purchasing requirements of the company, and for procuring goods and services in accordance with the technical specifications, price, delivery schedule, approved budget and in alignment with standard procedures and policies.

Receive PR and scrutinize, work on RFI/RFP/RFQ, tenders, make comparison sheet, negotiate, analyze data, release the Purchase Order, follow-up and expedite delivery until material/service receive on a timely manner.

Responsible for procuring materials and services for major Sports Fields construction projects.

Supervise and provide assistance to purchasing staff.

Manage, negotiate and maintain monthly contracts.

Coordinate closely with the internal stakeholders for material status

Monitor inventory level and work closely with warehouse supervisor.

Work closely with Finance department for approved budgets, preparation of Letter of Credit’s

Overseeing supplier performance (on-time delivery, quality, lead time).

Liaise with QA/QC department for the material specifications

Maintain updated database of approved suppliers.

Attend daily operation meeting to discuss new ideas, progress of the projects and other issues.

M/s. Nirvana Interior Decoration L.L.C., Dubai Since Sept’ 2022 – Present

Designation: Procurement Manager (Procurement/ Purchase) (Sept 2022

~ Sept-2024)

Key responsibilities include:

• Procurement:

Responsible for procuring materials and services for major Fit- Out projects.

Negotiating contracts with key suppliers.

Developing and implementing procurement strategies for cost savings.

Managing supplier relationships, ensuring timely delivery of goods, and resolving supply chain issues.

Implementing a vendor evaluation system, resulting in a 10% reduction in non-performing suppliers.

TECHNICAL SKILLS

MS Office

Advanced Excel skills

Internet Search

ERP & Tally

Web Designing

Purchasing Software ES

(e.g. SpendMap.etc)

Leading cross-functional teams to streamline procurement processes and improve efficiency.

• Department Management:

Overseeing and supervising employees and all activities of the purchasing department.

Preparing plans for the purchase of equipment, services, and supplies.

Following and enforcing the company's procurement policies and procedures.

Reviewing, comparing, analyzing, and approving products and services to be purchased.

• Inventory Management:

Managing inventories and maintaining accurate purchase and pricing records.

Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.

Maintaining good supplier relations and negotiating contracts.

Researching and evaluating prospective suppliers.

Preparing budgets, cost analyses, and reports.

Supporting business development activities.

• Office Management:

Ordering office supplies and managing vendor relationships. Administrative Support:

-Providing assistance and follow-up on company policies and procedures.

Providing overall support to the management team, as required.

Assisting with any other tasks assigned by the General Manager. M/S. ALMOFTAH AL DHABI BUILDING CONTRACTING L.L.C DUBAI Designation: Purchase Manager (Procurement/ Purchase) (Jan 2017 ~ Nov 2021)

Key responsibilities include:

Handling the entire procurement process by working in coordination with Site Managers to generate requirements and ensure the availability of material as per the desired quantity & quality

Generating Letter of Intent & Purchase Orders for all projects

Responsible for getting signatures from authorized signatories on purchase orders, forwarding the same to the suppliers, receiving acknowledgement and sending copies of the same to the various site

Documenting all internal/external correspondence of the company and suppliers/customers

Developing monthly report for Budget Vs Actual Analysis and LOI

/PO status

Managing all activities related to document control procedures for technical documents, drawings and commercial

correspondence with stakeholders

Highlights:

Undertook additional responsibility for sourcing major equipment such as IT items, stationery, Maintenance-related, pantry and tools for the full group

Interfaced with important suppliers to complete commercial functions involving bid analysis and supplier finalizations

Implemented document evaluations to find any discrepancies in material values recorded and ensure authenticity of each entry. M/s. Amana Contracting & Steel Buildings Dubai, UAE Designation: Purchasing Officer (Procurement/ Purchase) (May, 2016 ~ Dec, 2016)

Key responsibilities include:

Proactively delivers exceptional supports and updates departments concerned regarding procurement material status.

Effectively manages and handles the receiving of requisitions from concerned department, pricing and submission to Purchase Manager after forwarding to Cost Controller for final approval.

Expertly generates purchase orders through confirming specifications and price, gets recommendations from suppliers for substitute items and approves from commandeering department.

Introduces purchased items by promoting orders to suppliers, monitors/expedites orders, and executes overall regular purchasing obligations.

Helps in the preparation and process of purchase orders and ensure documents are accordance with company policies and procedures.

Examines vendor invoices and crosschecks for the quantity received according to the issued purchase order. Supervises and monitors delivery process of different items, concerning suppliers to confirm that items do not run out of stock and all items are delivered to site or store on time.

Successfully decides over all disputes and claims with vendors and suppliers in a highly effective manner. Constantly plans and handles materials and product inventory levels to ensure all supplier information is accurate and accessible through sorting and filing documents.

My main achievements in this job include:

Verifies purchase requisitions by comparing items requested to the master list, clarifying unclear items, and commending alternatives as well as updating purchasing records data and pricing in the system.

Expertly confirms that purchasing and administrative works are completed on time, and ensures the product cost, quality and accessibility are according to the standard before purchasing.

Constantly supervises, improves and ensures supplier performance, according to Quality, Health, Safety, and Environment (QHSE) procedure and compliance. Examines past due Purchase Order (PO) reports, contact suppliers to report, and address overdue Purchase Order (Pos).

M/s. EMIRATES CONTRACTING COMPANY L.L.C DUBAI, U.A.E Designation: Purchase Executive (Procurement/ Purchase), (Oct 2013 ~ April 2016)

Key responsibilities include:

Monitoring and evaluating multiple subordinates in the Purchase Department; approving enquiries for construction materials prepared by subordinates.

Coordinating with 1) The Contracts Engineers for preparing contracts. 2) Project Managers (onsite).

Overseeing the performance of purchasing clerical functions, including routine correspondence, vendor list preparation, vendor applications and updates, bid and specification preparation, compilation of surplus equipment lists as well as the maintenance of contract and records files.

Meeting Suppliers and negotiating the best market rates.

Advising value engineering solutions to Project Management / Procurement Teams.

Initialing/Approving all Purchase Orders (L.P.O) regarding the material submittals, logistics & progress of the project

(Approximately 7 jobs); making effective utilization of the Spreadsheet software to perform efficient and accurate bid tabulations.

Interpreting and explaining the purchasing policies and procedures to other departments and vendors.

Ensuring timely finalization of vendors for material for smooth flow of constructional activities.

Maintaining & updating 1) the list of approved suppliers /sub- contractors for ISO procedures.

2) Company’s technical library and updating the master product catalogue.

Coordinating with Contracts Engineers for final negotiations on contract agreements.

Soliciting bids, securing written and telephone quotations from vendors, analyzing bids, and selecting products and vendors.

Drafting Contractual Letters

Coordinating and ensuring the Subcontractor / Suppliers for Material delivery on Time in accordance with the planned programs of the site.

Resolving Payment Issues with concerned departments.

Additional responsibility of monitoring the Main Stores and Logistics activities to ensure that quality materials are reaching the projects on Time

M/s. Prime Tankers LLC, (Shipping Company - Bitumen & Fuel Oil Tanker) Designation: –Purchaser / Assist Crewing Manager (Jan 2009 ~Oct 2013) Highlights

Crew recruitment and scheduling, Able to handle Recruitment

Coordination matters administrative matters including flights,

accommodation and visa arrangements, ensure that certification and experience of qualified crew fits legal and company’s requirements,

Manage onboard crew, assist in recruitment functions and other general admin duties, Create and maintain personal records and update all certificates, independently handling of routine activities like ensuring timely billing, self-correspondence, preparing contracts, arranging crew salary, visa arrangements, hotels & airline bookings etc.,

Scheduling appointments & conferences, recording minutes of the meeting and organizing details of travel, Maintaining the log of incoming and outgoing documents and systematic filing system, Co-coordinating with ship agents as regards on signing / off signing of crew and accordingly prepares LPO’s,

Taking quotations, coordinating with ship chandler and arranging provisions for vessels at port call,

Getting quotes for Deck Stores & after comparing,

forward to the Managing Director for final approval and accordingly prepare LPOs,

Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.

Contact this candidate