Project Coordinator Castle Rock

SARA ELIZABETH HART

Castle Rock, CO 904-***-****

***********@*****.***

February 2024 - Current

AECOM Denver, CO

Project Coordinator/Admin

• Manage incoming customer tickets for the Denver Water Lead Reduction Program. Coordinate with subcontractor(s) on Denver Water customers behalf to resolve issues.

• Input and quality control of customer consent forms.

• Additional project team support as needed.

Procore, Adobe Workfront, Moata, Microsoft Word, Excel, Adobe PDF XChange Editor June 2022 – February 2024

Castle Rock Florist Castle Rock, CO

Shop Assistant / Delivery Driver

• Shop and telephone customer service. Clean Shop, process flowers, seasonal inventory. Deliveries. March 2023 – September 2023

RES (Contract) Denver, CO

Procore Systems Manager / Construction

• Work with stakeholders to determine and document their Procore needs, convert into actionable follow through.

• Advise stakeholders on platform setup, user administration, content organization, reporting, and analytics.

• Manage training, administration, governance, maintenance, standard use and system support of Procore.

• Mentor and coach site teams on the use and standardization of Procore, best practices and construction workflow.

• Manage technical issues to ensure that they get prioritized, addressed and resolved.

• Subject matter expert in diagnosing and deep diving into customer issues escalated from field and internal teams. Investigating and working with stakeholders to offer options to resolve. October 2020 – September 2021

MW GOLDEN CONSTRUCTORS Castle Rock, CO

Contracts Administrator

• Draft both Owner and Subcontractor contracts through Procore and/or AIA.

• Work with Subcontractors to obtain insurance and all required documents.

• Obtain Tax Certificates per project requirements.

• Provide administrative support to the Project Management, Estimating and Engineering teams.

• Manage project/document files within Procore.

November 2016 – June 2020

Haskell Jacksonville, FL/Colorado Springs, CO

Project Coordinator / Construction

• Provide in office, remote and on-site support for multiple project superintendents and project management teams.

• Identify and prequalify subcontractors and vendors through Building Connected. Assist project team with bid invitations, bid forms, quantity take off (BlueBeam) and subcontractor follow up.

• Input and manage vendor information, draft subcontracts, PO’s, PCO’s and modifications in Prolog and Procore. Create and update drawing files and project drawing log. Receive, route and track submittals and RFI’s. Create and maintain vendor subcontract and modification tracking log and project directory. Assist with project closeout documentation, obtain final releases and warranty information.

• Communicate with subcontractors to obtain MSDS, daily reports, equipment logs and safety records.

• Track business unit job costing for cell phone and auto allowances as well as travel expenses. Monitor the monthly budget report for any discrepancies.

• Key member of the software transition support team (Prolog to Procore).

• Member of the Best Places to Work and Wellness committees. 2014 – 2016

Dana B. Kenyon Company Jacksonville, FL

Project Administrator / Construction

• Provide support to the Marketing Director, Estimating Dept., Senior Project Managers, Project Managers,

• Assistant Project Managers and Field Managers from project procurement to project closeout.

• Assist with proposals, pre-qualifications, bid solicitations and yearly project award submissions.

• Send and track bid invitations through GradeBeam. Follow up with prospective vendors and

• subcontractors.

• Draft, transmit, execute and track all subcontracts, PO’s, PSA’s and modifications through ConstructWare.

• Create and maintain drawing logs. Keep current drawing set up to date. Maintain job files.

• Prepare monthly owner payment requisitions and lien releases.

• Assemble closeout documents.

• Group advocate for Performance Improvement Plan meetings and member of the Safety Committee. 2013 – 2014

River Garden Hebrew Home Jacksonville, FL

Payroll Administrator / Accounting Assistant

• Process in-house payroll for a 300+ population including nursing and administrative staff.

• On-line new hire reporting, child support management, federal payroll tax and sales tax filing.

• Give monthly training presentation of payroll procedures in the “New Employee Orientation.”

• Process deposits and journal entries. Manage petty cash. 2005 – 2013

Mallen Construction, Inc. Jacksonville, FL

Office Manager / General Contractor

• Process in house payroll for three separate pay schedules (weekly, bi-weekly & daily).

• Maintain and process all employee related documents such as applications, new hire packages, employee files, new hire reporting, warning and termination reports, timesheets, child support information, advance balances, unemployment claims, benefit packages etc.

• Maintain vendor files, process accounts payable invoices. Reconcile monthly vendor statements. Respond to vendor needs and inquires. Post journal transactions, change orders and RFI’s.

• Prepare bid packages, subcontract agreements, PO’s and modifications. Maintain job files.

• Manage certificates of insurance, notice to owner information and releases of lien. Prepare all documents for yearly general liability and workers comp audits.

• Create and distribute accounts receivable invoices/pay applications and required client paperwork, receive and post payments, make deposits. Respond to client needs & inquires.

• Monthly reconciliation of general ledger and bank account. Software Experience:

Microsoft Office Suite (Word, Excel, Outlook, Power Point, Teams) Adobe, BlueBeam, ConstructWare, GradeBeam, Sage Master Builder, ProContractor, Prolog, JD Edwards, Procore, Building Connected, Adobe WorkFront, Moata, Field Book, Sharepoint

Certifications:

OSHA 30, OSHA 10, Adult & Pediatric CPR/AED & First Aid, SafeMatters Memberships:

Toastmasters, ABC (Associated Builders and Contractors) Jacksonville Chapter Notary:

State of Colorado

Volunteer Work:

Cystic Fibrosis Foundation – Event coordination and set up. Haskell Tailgate FL/GA – Event/volunteer coordinator Mt. Acosta – Event/volunteer coordinator

MS Bike – Rest stop coordinator

Castle Rock Parks and Trails – event volunteer

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