Executive Assistant Family Programs

Alicia D. Lomas

New Jersey, ***** 732-***-**** ***********@*****.*** LinkedIn

Detail-oriented Executive Assistant with over 13 years of experience delivering strategic support to C-level executives and senior leadership in dynamic, fast-paced, and technology-driven environments. Expert in managing complex calendars, orchestrating global travel logistics, and streamlining cross-functional communication across diverse teams and stakeholders. Trusted with handling highly confidential information, ensuring strict compliance with data privacy and integrity standards. Proven track record in preparing high-impact meeting agendas, materials, and executive presentations—approaching every task with professionalism and a “no task too small” mindset.

Professional Experience

Manning Kass – New York City, New York July 2024 – Present

Office Lead & Legal Assistant to Managing Partner

Oversee the day-to-day operations of NY office.

Establish office structure and organization, relating to file maintenance/handling procedures.

Prepare legal correspondence and documentation. Provides direction and support to all support staff.

Research and obtain experts i.e., IME doctors, construction engineers, etc.

Provide administrative support to attorneys, such as filing documents and researching legal databases.

Maintain legal document management systems. Conduct research for report preparation as necessary.

Close file matters internally and facilitate file transfers to incoming attorneys.

Prepares Support Staff In-Office Rotation calendar ensuring daily paralegal/support staff coverage.

Maintain a professional and positive work environment by facilitating effective communication and sharing information among attorneys, paralegals and support staff.

Participates and implements strategic planning to identify and accomplish short and long term

organizational goals.

Facilitates the onboarding process for new hires. Assists with human resource management as needed.

Collaborates and facilitates the marketing team with RFP processing when necessary.

Facilitates vendor management and process vendor invoices.

Act as liaison between building management and Operations Director, Coordinate all MKERT events i.e., holiday events, office anniversary events, off-site sponsor events, etc.

Manage complex calendaring and scheduling

Process and reconcile expense reports

Coordinate domestic and international travel arrangements

Draft and distribute interoffice announcements

Maintain and update office policies as needed

Facilitate meetings, including agenda preparation and follow-up

ONEX - New York City, New York March 2023 – May 2024

Executive Assistant for Client Product and Solutions

§Oversaw and coordinated complex and active executive calendars.

§Draft, revise, and finalize documents, communications, spreadsheets, and presentations.

§Organized and facilitated internal and external meetings, including room reservations, equipment setup, catering, and materials preparation.

§Processed and reconciled expense reports in compliance with company policies.

§Develop and distribute marketing and communication notices for webinars and events.

§Prepared marketing and communication notices for advisor webinars hosted by ONEX.

§Coordinated complex international and domestic travel arrangements for the Managing Director & Principals.

§Composed marketing emails for multiple Principals for international events, primarily in Canada.

Contract roles August 2022 – March 2023

§Executive Assistant to CEO: Community Food Bank of New Jersey, Hillside, NJ

§Executive Assistant to CIO: Wedbush Securities, New York, NY

KPMG LLP, Short Hills, NJ February 2016 – August 2022

Executive Assistant to the Global Lead of Management Consulting & the Global Lead of Third-Party Security

§Managed complex calendars for the Global Lead and Advisory Lead Partner.

§Coordinated intrinsic international and domestic travel arrangements for business and personal purposes.

§Orchestrated logistics for global meetings, including venue booking, hotel arrangements, marketing presentations, registration oversight, dinner coordination, transportation logistics, and welcome events.

§Facilitated communication between KPMG personnel and C-level executives, arranging initial meetings and fostering meaningful client relationships.

§Provided on-site support for annual account planning meetings and organized domestic and international meetings for Advisory global leaders while administering logistics and event execution.

§Prepared and reconciled expense reports, analyzing budget impacts and ensuring financial compliance.

§Developed and managed a centralized Shared Drive for administrative teams, enhancing information accessibility and storage efficiency.

§Assisted with interviews, onboarding, and training to integrate and develop cross-functional teams.

§Played a key role in organizing an annual fundraising event for a nonprofit organization personally significant to my executive, successfully facilitating donor engagement and competitive bidding strategies that consistently exceeded fundraising goals year over year. Volunteered to educate youth on the importance of financial literacy, empowering them with essential skills for lifelong financial well-being.

§Strategically planned and flawlessly executed high-impact team-building initiatives and executive off sites, enhancing leadership alignment, organizational culture, and cross-departmental collaboration

Orbital Engineering - Contracted under Phillips 66 Directive, Linden, NJ Sep 2013 – Oct 2015 Project Document Control Coordinator

§Administered database and ECM system to organize project documents with naming conventions.

§Conducted QA/QC checks on contract deliverables to ensure accuracy and financial integrity.

§Distributed project documentation within contract deadlines to maintain project timelines.

§Maintained daily records of RFIs, submittals, site instructions, workforce reports, and technical documents using Excel and SharePoint.

§Monitored contractor schedules to meet deliverables through RFIs, submittals, and site instructions.

§Updated SAP P.O. database and communicated changes to team leaders and project engineers. Trained contractors and project engineers on documentation systems and procedures.

§Participated in weekly Capital Construction meetings, documenting key decisions and ensuring change orders were accurately recorded and aligned with budgetary goals

Additional Experience

Assistant Manager Sales Associate Sales Hunter - Sprint Nextel, AT&T, Visual Computer Solutions SaaS, OpenText (Easy Link)-EDI/SaaS

Education

Bachelor of Arts Degree – Criminal Justice GPA 3.3

Saint Edward's University, Austin, TX

Core Competencies

Executive Support Strategic Planning Project Coordination Global Calendar Management Data Analysis Intrinsic Travel Arrangements Domestically and Internationally Meeting Facilitation Data Confidentiality Effective Communication High Level Client Relations Stakeholder Engagement Presentation Preparation Budget Oversight Process Improvement Vendor Management Policy Compliance Risk Assessment Conflict Resolution Meeting & Event planning domestic & abroad Roadshow Coordination & Planning Fundraising / Volunteer for Junior Achievement of New Jersey Basic Spanish Organizing / Executing QBR & Account Planning Meetings Marketing Team Building Events Culture Cultivator

Technical Skills: MS Office Suite, Concur, CRM, Zoom, Zoom Webinars, WebEx, Teams, SKYPE, Salesforce,

Ariba, Concur, Acrobat Pro, Coupa, MailChimp, Add Event, Greenhouse, MAC, NetDocs, Pacer, West Law, NYSCEF

Contact this candidate