Accounts Payable Specialist

DeVon Austin

Location: Erin, TN Email: *****.******.******@*****.*** Phone: 270-***-****

www.linkedIn/com/in/devonaaustin162520

PROFESSIONAL SUMMARY

Diligent and detail-oriented Accounts Payable Specialist with over 5 years of experience in accurately processing invoices, managing vendor relations, and ensuring timely payments. Proficient in accounting software and adept at reconciling accounts, resolving discrepancies, and optimizing processes for efficiency. Strong communication skills with a proven ability to collaborate effectively across departments to achieve organizational goals. Accustomed to handling sensitive, confidential records. Committed to maintaining compliance with regulatory requirements and contributing to the financial health of the company.

SKILLS

● Vendor Setup and

Management

● Strong Written

Communication Skills

● ServiceMax/SalesForce

● Attention to detail ● Training and Process

Development

● Microsoft Office

● Analytical skills ● Invoice & Payment

processing

● Ariba SAP

● Problem solving ● Expense reporting ● Sage Intacct

● Data entry

● Purchase Cards

● Compliance Management

● Bank Reconciliation

● AvidXchange

● Microsoft Dynamics GP

● Organizational skills ● Account reconciliation ● MRI PROFESSIONAL EXPERIENCE

Vaco Staffing

Franklin, TN February 2025 - Present

AP Analyst (Specialized Dental)

• Entered 200+ invoices per week and verified billing statements for accuracy.

• Reconciled statements to ensure correct vendor payments, and submitted for refund requests.

• Verified ACH information for secure and timely payments. Robert Half-FTEP May 2024 - January 2025

Franklin, TN

Staff Accountant

• Assisted a Warehouse company with AP and Receivable tasks which included three-way matching PO, warehouse receipt and invoice, cash receipts posting, AP auto draft payments, reconciling banking daily, running the historical trial balance and emailing past due accounts weekly, reconciling freight, Purchase cards, journal entry review, assisting with preparing for audits.

• Worked with a medical company as a Physician Compensation Analyst reading contracts and entering pay information for medical providers into their TurboComp system. Holladay Properties August 2023 - May 2024

Nashville, TN

Accounts Payable Specialist

● Processing a high volume of invoices accurately and efficiently in Avid, ensuring adherence to company policies and procedures

● Coding 200-1100 invoices and sending for the next step in the approval process for payment per week.

● Communicating with PM, accountants, and colleagues to ensure invoices are paid on time and all required documentation has been received.

● Prepare paper checks with the proper supporting documentation for mail and FedEx.

● Tracking bills received and ensuring all invoices received.

● Multi-entity experience, 214 properties between two divisions. HUB International October 2022 – June 2023

Brentwood, TN

Accounting Associate

● Received invoices/statements from multiple commercial insured customers, verify received funds, create pay account current statement (in AMS) and set up payment via check, EFT, or payment in Cash pro.

● Receive direct bill statements, create direct bill entry, & reconcile.

● Set up refund checks for brokers and customers.

● Run the customer and broker AR reports monthly.

● Save invoices and statements to a shared drive for processing

● Communicate with account representatives and management to ensure clients are paid time and policies are entered accurately for effective timely payments

● Retrieve carrier invoices from a variety of systems for review and payment

● Trained others in the day-to-day processes and identified opportunities to streamline processes

● Worked on the Employee Engagement team to ensure employees felt valued, acknowledged and appreciated.

Randstad USA (Contract) February 2020 to October 2022 Nashville, TN

Accounts Payable Associate I

(Client: ViacomCBS/ Paramount)

● Created training documents and conducted onboarding for new hire.

● Identified appropriate documentation for compliance and running TIN Check matches and Dow Jones verification before setting up individuals and companies as vendors

● Create several templates and guides to streamline the processing of requests for the Vendor Setup Team

● Ensured accuracy of payments for large projects and meeting contract terms

● Strong analytical skills: analyze data, identify problems, and make recommendations for changes

.

Quality Assurance Analyst III

(Client: Philips)

● Understand the service delivery process and FDA regulations such as 820.200, 820.198

● Reviewed complaint service records ensuring quality records, identifying potential FDA reportable events and/or business unit follow up and escalation

● Generated actionable quality data for product quality trends and improvement

● Provided a positive, cohesive company image when discussing Philips with internal customers

● Created a newsletter to ensure all employees were informed of weekly KPI’s, important announcements and general information.

● Communicated with remote technical support and field service engineers to collect missing information to ensure complete and quality records. ADDITIONAL EXPERIENCE

● Conduent, Oak Grove, KY, Technical Support Representative

● Convergys, Clarksville, TN, Customer Service Representative

● H&R Block, Nashville, TN, Receptionist

● CGS Administrators, Nashville, TN, VA Choice Representative

● Kelly Services, Nashville, TN, VA Choice Representative EDUCATION

#Certification

Payroll and Tax Fundamentals April 2024

Med Vance Institute Nashville, TN

● Medical Assistant Certificate (2009)

Eastern Michigan University Ypsilanti, MI

● Bachelor of Science Degree in Nursing (2004 – 2007) Completed 70+ Credit hours

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