Administrative Assistant Support

Vivian D. Melara

**** **** ***** ***** ******** Heights, MD

240-***-**** ******.******@*****.*** Bilingual: English & Spanish Professional Summary

An experienced Administrative Operations Specialist with 15+ years supporting leadership in government, and nonprofit sectors with administrative support functions. I am skilled in project coordination, operations management, onboarding, event planning, and budget tracking. Recognized for streamlining processes, optimizing operations, and delivering exceptional service across diverse teams.

Core Skills

• Office Operations & Project Management

• Budget Analysis & Reporting

• Team Onboarding & Training

• Event Planning & Coordination

• Travel, Calendar & Meeting Management

• Microsoft Office Suite Data Management

• Fluent in English & Spanish

Professional Experience

Food and Drug Administration — Silver Spring, MD

Executive Assistant 2015 – Present

• Lead division-wide administrative operations to include travel arrangements, procurement, calendar management for mission critical meetings and events, and project tracking for C-Suite executives.

• Assisted with onboarding and training processes, track personnel actions, and manage multi-divisional project milestones.

• Provide budget forecasts and reports for assigned employees, ensuring proactive financial planning across teams.

Costco Wholesale — Lanham, MD

Administrative Support Clerk 2010 – 2015

• Oversaw office budgets, payroll, inventory, and member support; reconciled expense reports and processed transactions with 100% accuracy.

• Scheduled logistics for staff meetings and coordinated travel and event planning. AJ&J Tax and Accounting Service — Hyattsville, MD

Office Manager / Tax Preparer 2005 – 2010

• Managed office operations, HR functions, payroll, and small business/client tax preparation with a 98% accuracy rate.

• Led hiring, training, and workflow management for seasonal employees. State Farm Insurance – Federal Affairs Office — Washington, D.C. Public Affairs Assistant 1999 – 2005

• Provided executive support, including scheduling, travel management, event coordination, and budget tracking.

Education

Office Specialist Certificate — Rockville, MD

GED & Business Management Certificate — Potomac Job Corps, Washington, D.C. Volunteer Leadership

• Diversity, Equity, Inclusion and Accessibility Workgroup Contributor

• Work Culture Team Workgroup Contributor

• Combined Federal Campaign Organizer

• Hispanic Heritage & Community Safety Events Volunteer References Available Upon Request

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