Administrative Assistant United States
Resume:
Jeanine Viera
Bronx, N.Y. 10454
Phone: 646-***-****
To Whom It May Concern
I am writing to express my interest in the position posted. Enclosed is my resume, which outlines my extensive administrative and legal experience. With a strong background in case administration and office management, I am confident that my skills align well with the requirements of this role. As a Case Administrator for the United States District Court for the Middle District of Florida, I assisted the public with new and existing pleadings, responded to inquiries from attorneys and the general public, processed criminal and civil restitution payments, and managed case reports for data quality control. Additionally, I assigned case numbers for new civil and criminal filings, ensuring accuracy and compliance with court procedures. Prior to this, I served as an Administrative Assistant to the Chief Deputy Clerk at the United States District Court for the Southern District of New York. In this role, I managed complex administrative tasks, including processing Clerk’s Certificates of Foreign Mailing for civil cases. This required meticulous attention to detail, adherence to federal rules and statutory provisions, and coordination with plaintiffs to ensure compliance with court instructions. Additionally, I was responsible for maintaining and updating court schedules, coordinating meetings and travel arrangements, processing financial vouchers, and handling sensitive case information. My ability to manage multiple responsibilities efficiently, along with my proficiency in office administration, legal procedures, and case management systems, makes me a strong candidate for this role. I am a highly organized professional who thrives in fast-paced environments, demonstrating adaptability, teamwork, and a commitment to excellence. I welcome the opportunity to discuss how my experience and skills can contribute to your team. Thank you for your time and consideration. I look forward to the possibility of an interview at your convenience.
Sincerely,
Jeanine Viera
Jeanine Viera
406 Soundview Ave, Apt.1, Bronx, N.Y. 10473
Mobile: 646-***-****
Objective
Detail-oriented Administrative Professional with extensive experience in legal and government settings. Seeking to contribute organizational and communication skills to a dynamic team. Professional Experience
NYC MTA Construction and Development (Temp)
Principal Administrative Assistant II (10/24 – 2/25)
• Prepared memos, reports, and contracted documents as requested by the manager.
• Organized and maintained files and folders.
• Scheduled meetings using MS Outlook and Teams.
• Interacted with managers, field office staff, and operating divisions.
• Updated project status reports monthly and attended progress meetings.
• Managed distribution of timesheets and contracted documents. NYS Department of Health (Temp)
Administrative Assistant (9/24 – 10/24)
• Managed multiple assignments and electronic schedules/calendars.
• Scheduled and coordinated meetings, conference calls, and workgroups.
• Performed administrative tasks, including correspondence and ordering office supplies.
• Provided high-level support by taking notes, compiling minutes, and preparing reports. Assistant District Attorney’s Office - WASU Unit (Temp) Administrative Assistant (7/22 – 1/23)
• Screened victims entering the WASU Unit.
• Entered victim information into the VAC database system.
• Assisted ADA with drafting disclosure forms for court.
• Maintained daily Domestic Violence Victim Outreach logs in Excel.
• Answered inquiries regarding victim assistance.
• Assisted Children’s Protective Services with Orders of Protection. Fragomen, Del Rey, Bernsen & Lowey, LLP New York (Temp) Business Immigration Analyst (2/22 – 6/22)
• Assisted with drafting and filing non-immigrant visa petitions to USCIS.
• Prepared and electronically filed labor condition applications.
• Managed 45-50 ongoing and potential cases for corporate clients.
• Maintained monthly reports and spreadsheets with sensitive information.
• Supported H1B and H1B Cap Gap visa applications. United States District Court for the Middle District of Florida Case Administrator (4/20 – 10/20)
• Assisted the public with new and existing pleadings.
• Processed criminal and civil restitution payments.
• Docketed fees on CM/ECF and generated daily case reports.
• Assigned case numbers for new civil/criminal filings.
• Sorted and distributed mail within departments.
United States District Court for the Southern District of New York Administrative Assistant to Chief Deputy Clerk 5/12 – 4/20)
• Managed calendars for the Chief Deputy Clerk and Clerk of Court.
• Performed data entry into Check Log/Mail Log program.
• Docketed and scanned Clerk’s Certificates of Mailing in CM/ECF.
• Reviewed documents for foreign mailings to serve upon defendants.
• Scheduled depositions and arranged official travel.
• Processed travel vouchers and managed reimbursements. Clerical Assistant (Finance Unit/Case Openings) (3/10 – 5/12)
• Reconciled criminal debt through spreadsheet management.
• Verified case statuses in the CM/ECF database.
• Processed restitution payments and opened new case pleadings.
• Assigned judicial officers to new cases.
• Maintained case logs and updated victim/payee information. Education
Bronx Community College, Bronx, NY
Business Major
Adlai E. Stevenson High School, Bronx, NY
Diploma - 1993
Skills
• Microsoft Outlook, Excel, Word, PowerPoint, Teams
• Asite, Citrix, CM/ECF, PACER
• Fluent in Spanish
• Typing speed: 50-65 WPM
References
Available upon request.
Contact this candidate