Accounts Payable Specialist
Resume:
Nicole Mastroianni
Philadelphia, PA 19145
***************@*****.***
Accounts Payable Specialist
Philadelphia Macaroni Company/Winland Foods
March 2024-Present
Coding/posting PO and Non-PO invoices from vendors.
Monitoring AP inbox & forwarding emails internally for payment approval
Saving/creating PDF files of vendor invoices
Answering internal and external AP inquiries
Supporting reconciliations as needed
Other duties as assigned
Accounts Payable Clerk
University of Pennsylvania Health System
September 2023 to March 2024
• Process up to 500 invoices daily
• Process check requests and POs
• Handle emails/Phone calls as needed
Accounts Payable Coordinator
CATCH INC.
July 2021 to September 2023
•Make sure all vendor bills and 1099 employees are paid in an efficient and timely manner
•Operate three different Financial Programs
•Make all company deposits
•Communicate with all vendors regarding invoices, account information and payments
•Set up EFT/ACH payments for vendors/employees·
•Maintain all utilities for Commercial and Residential locations
•Assist CEO/CFO/Controller with weekly, month and year end reports
•Handle Petty Cash accounts for all company departments
•Maintain and operate Company Uber and Sunoco Accounts
•Handle all Employee check request
•Handle all requests from Auditors
•Worked cohesively with the wider finance team to make sure accounts payable processes are followed accurately
•Maintenance of Accounts Payable Filing
•Perform, review and manage the entire accounts payable process
•Record debit and credit memos
•Responsible for check run process
•Interacted across divisions, with upper-level management & with vendors·
•Printed and mailed all checks
•Code, enter and match purchase ledger invoices to purchase orders
Administrative Assistant
CATCH INC.
September 2020 to July 2021
•Assist two Program Coordinators with daily operations.
•Assist Department Director with special projects
•Provide office support and schedules for up to 15 case managers
•Process Children’s Blended and Enhanced Case Management referrals with the CBH, process within Catch and assign to case manager
•Process all discharged clients within Catch and CBH
•Order office supplies, maintain office equipment, answer phones, handle mail and packages
•Completed needed documentation for the County and State
•Maintain on-call schedule
•Assist other departments with computer issues, paperwork
•Maintain client charts, staff files, training certificates, uber usage and Septa passes.
•Member of the Safety Committee and the Community Enhancement Committee
Lead Teacher – Infants to Toddlers
Chesterbrook Academy
April 2018 to March 2020
•Teaching basic skills such as color, shape, numbers, and letter recognition·
•Planning and carrying out curriculum·
•Helping children develop positive self-images and experience success·
•Encouraging the exploration of interests and developmental social skills
•Developing schedules and routines ensuring physical activity, rest, and playtime· Teaching children how to play fairly with others·
•Disciplining bad behavior and rewarding good behavior
•Observing, assessing, and documenting each assigned child’s health, skills, behavior, growth, and development
•Identifying any physical or mental development concerns in assigned children· Meeting with parents to discuss concerns
•Optimizing children’s developmental, intellectual, and social achievements in class activities
•Providing leadership and guidance to other staff and colleagues·
•Creating and leading a supportive, nurturing learning environment that encourages responsibility and motivation
Administrative Coordinator, Member Relations
The Risk Management Association
January 2015 to April 2018
•Provides administrative support and product sales assistance to the Member Relations Regional Managers and their customers
•Effectively function as primary support for Large Bank Regional Managers, member institutions and customers, Chapters and Community Banks
•Provide administrative/secretarial support services such as data entry, word processing, filing, faxing, e-mailing, photocopying, mailings, coordinating teleconferences, diligent note taking, packing materials, etc.
•Coordinate and maintain all logistics for the Member Relations events
•Primarily this included InBanks and Open Enrollment Courses and also include eRound Tables, conferences, forums and audio conferences
•Logistics include preparing and/or reviewing contracts, maintain up to date customer information in RMA database, timely communication with all individuals involved in these events, prepare all necessary forms, ship materials and perform necessary follow ups
•Process customer orders/requests for RMA products and publications received via Regional Managers’ customers
•Act as a liaison for the Regional Managers with their customers to assist with material purchases and agreements such as letters of intent and license agreements
•Invoice and collect and process payments for RMA products, In-Banks, and Open Enrollment course
Administrative Assistant II
AAA Mid-Atlantic, Inc.-Philadelphia, PA
October 2006 to December 2014
•Processes daily cash deposits and associated reports.
•Handle all New Hire paperwork, benefits, uniforms, schedules, business cards and required online required training for all Fleet Drivers
•Conduct New hire orientation as needed
•Maintain updated medical cards, physicals, background checks and drug screening for all fleet drivers
•Maintain Gas Cards assigned to fleet trucks and handle all billing and maintenance for diesel tank in fleet garage
•Coordinate appointments for fleet truck repairs and inspections with the Vehicle Maintenance Department
•Coordinate truck inspections with the Philadelphia Truck Enforcement Department
•Performs administrative and secretarial tasks, often of confidential nature, for the Northern Manager, Club Fleet, Director, ERS Club Operations, and Department Managers within the Club Fleet Departments
•Handling mail, arranging meetings, etc., using PC-based software programs to produce correspondence and monthly statistical reports for review by management
•Prepares reports, forms, letters, invoices, etc. for the department
•Prepares time accounting, and maintains attendance records, for the department.
•Coordinated scheduling of the SVO training room and facilitates and handle all necessary arrangements to support each training class
•Orders and maintains office supplies for the department
•Accumulates required information and processes necessary reports in support of the Club Fleet incentive programs
•Coordinates the completion of assigned budget and budget variance reports
Bookkeeper, Executive Secretary
Contractors Association of Eastern-PA
August 2000 to January 2006
•Handled office finances including accounts payable and accounts receivable
•Handled Petty Cash, payroll and daily office and members costs
•Responsible for the management of Chapter financial resources under direction of General Manager as well as prepared and reported monthly and annual financial results using MYOB·
•Provided automated data processing services for all Association Functions.
•Provided a wide variety of detailed administrative and clerical tasks to ensure a reliable and credible experience to members and all who come in contract with the chapter
•Reported to General Manager, working closely with him to maintain and implement member services.
•Assisted staff and members in computer usage maintained the Associations website and email as well as Maintained chapter mailing addresses and fax list.
•Overseen telephone/front desk receptionist.
•Generated special reports when requested by the Board of Directors
•Inventory and maintenance support for office and building
•Established and maintained chapter files and provided meeting and special event support for chapter
•Generated telephone reminders, attendance booster materials for all upcoming meetings. Typed and formatted bi-weekly publication and annual membership roster
Skills
•Accounting
•ERP systems
•ADP
•Microsoft Word, Excel, PowerPoint, Office
•SAP
•NetSuite
•Pinnacle
•M3
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