Program Manager Project Management

Aaron Allen, MBA

Antioch, CA ***** 650-***-**** *****.*****.******@*****.***

Senior Program Manager Project Management Leader Government & Operations Strategist

Expertise in Program Design, Stakeholder Engagement, and Strategic Planning to Deliver Scalable, Impact-Driven Solutions

Resilient Program Manager with 15+ years of experience leading high-impact government and military initiatives. Focused on transforming complex objectives into actionable strategies, driving operational excellence across program design, quality control, and stakeholder coordination. A trusted mentor who builds team cohesion, nurtures talent, and sets clear standards for execution. Blends disciplined leadership with the flexibility to navigate evolving priorities and environments, whether in national infrastructure programs or fast-paced contingency operations. Continually delivers sustainable improvements, aligns stakeholders, and always pushes forward to achieve organizational success. Brings a deep sense of ownership and a never-quit mindset to every challenge.

Core Competencies

Strategic Program Planning

Project Lifecycle Management

Statutory & Regulatory Compliance

Quality Assurance & Control

Interagency Collaboration

Operational Excellence (OE)

Budgeting & Cost Analysis

Team Mentorship & Leadership

Energy & Sustainability Audits

Risk Identification & Mitigation

Stakeholder Engagement

Process Improvement & Reporting

Professional Experience

General Services Administration (GSA) San Francisco, CA

Program Review Manager July 2016 – Present

Appointed as the regional lead for multiple high-impact initiatives focused on program oversight, design quality, sustainability, and stakeholder coordination. Serve as the primary liaison across federal, state, and local agencies for key design and operational review programs. Drive long-range strategic planning, process optimization, and training development while spearheading nationally visible projects in support of GSA’s mission.

Key Program Areas:

Energy & Sustainability Audit Program (2024 – Present)

Established a regional energy and sustainability audit initiative to advance building efficiency, reduce utility costs, and meet federal compliance mandates.

Conducted in-depth usage and performance audits in partnership with contracted commissioning agents, supporting ASHRAE Level II assessments and aligning with green building standards.

Developed strategic training materials and interactive dashboards to visualize energy consumption patterns, track ECM performance, and engage stakeholders in conservation practices.

Facilitated cross-functional stakeholder engagement by setting clear energy goals, aligning expectations, and maintaining communication to ensure achievement of program and project milestones.

National Project Management & Stakeholder Engagement (2023 – Present)

Direct cross-agency collaboration for nationally scoped initiatives, facilitating alignment between federal, state, and local agencies through strategic engagement plans and conflict resolution protocols.

Design and manage project tracking systems to analyze performance data, generate executive-level reporting, and inform long-range planning and funding strategies.

Lead multi-million-dollar program budgets, overseeing forecasting, cost analysis, regulatory compliance, and the integration of financial planning into broader project delivery frameworks.

Operational Excellence Program (2018 – 2025)

Served as the regional SME for Operational Excellence, conducting design evaluations to assess long-term operational efficiency, maintenance feasibility, and total cost of ownership (TCO).

Advised senior leadership and project teams on integrating OE principles into early design phases, reducing lifecycle costs, and mitigating operational risk through proactive policy alignment.

Led regional change management efforts for OE implementation, developed training tools, and served on national task forces to modernize technical design policies and enhance field adoption.

Project Intake & Quality Control Program (2016 – 2025)

Standardized intake and quality control for design submissions across 27 engineering and technology disciplines, ensuring all documentation met regulatory, technical, and archival requirements for long-term retention.

Assessed architectural and engineering design packages for accuracy, compliance, and completeness, serving as a subject matter expert on blueprint evaluation and as-built documentation standards.

Built strong working relationships with engineering teams to deeply understand discipline-specific needs, aligning review protocols with real-world technical expectations and regulatory guidelines.

Authored a comprehensive training manual for new hires and retraining efforts, detailing required documentation standards and evaluation criteria to streamline submission readiness and design review.

Managed a centralized design documentation repository and coordinated quality checkpoints for over 200 project managers, increasing transparency, consistency, and project approval rates across the region.

Allen & Allen San Lorenzo, CA

Owner / Partner November 2014 – Present

Launched and managed a successful construction and home improvement business, overseeing project delivery, contractor relations, and operational administration. Led bidding, planning, scheduling, and quality assurance for 150+ residential construction projects.

Key Contributions:

Delivered 150+ residential construction projects, accident and incident-free, by applying technical knowledge and field leadership to ensure safety, quality, and client satisfaction.

Managed end-to-end project lifecycles including bid preparation, contract negotiation, scheduling, documentation, and contractor oversight.

Supervised teams of apprentices and journeymen, assigning tasks, ensuring job site readiness, and maintaining progress through daily briefings and quality control.

Conducted job site inspections and implemented process improvements that increased efficiency and minimized rework across multiple concurrent projects.

Maintained 95% bid acceptance rate and grew business through client referrals, demonstrating strong reputation and client relationship management.

Independent Rental Property Owner 2016 – Present: Manage budgeting, forecasting, and expense tracking for four rental properties over eight years, applying project and property management expertise to drive long-term asset growth. Invested $150K with an estimated $250K in equity gained, achieving a 66% ROI through strategic investments and disciplined financial oversight.

Military Experience

United States Marine Corps Alameda, CA

Logistics & Embarkation Chief April 2003 – January 2013

Directed global logistics, operations planning, and life cycle support for U.S. Marine Corps missions, managing multimillion-dollar supply chains, transport, and facilities across domestic and international assignments. Served as a cross-functional team leader for integrated logistics, customs compliance, hazardous materials oversight, and emergency planning. Provided mentorship, conducted policy alignment, and ensured operational readiness while managing critical infrastructure and collaborating with stakeholders.

Key Contributions:

Coordinated 12+ integrated global and domestic operations, ensuring secure cargo transport, on-time delivery, and alignment with Department of Defense (DoD) and FEMA regulations.

Designed and implemented cradle-to-grave logistics support programs by integrating procurement, supply, maintenance, and quality assurance systems.

Directed funding and inventory controls for $15M+ in equipment, improving accuracy, audit compliance, and lifecycle maintenance.

Managed HAZMAT certifications, storage, and transportation processes, driving unit readiness and maintaining full regulatory compliance.

Oversaw facilities operations for seven overseas buildings, conducting inspections, resolving deficiencies, and ensuring operational continuity.

Education

Masters in Business Administration

Golden Gate University San Francisco, CA

Concentration in Adaptive Leadership

B.S. Supply Chain Management & Corporate Management

California State University East Bay Hayward, CA

Program & Project Managers (FAC-P/PM)

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