Executive Assistant Project Coordinator

Emily Varela

******.*****@*******.*** • 214-***-**** • Flower Mound, TX

PROFESSIONAL SUMMARY

Seasoned executive professional, supporting C-Suite that has a magnificent work ethic. I excel at organizing the chaos, so Leadership can keep the needle moving. I keep a cheerful outlook and enjoy helping others.

BayMark Health Services, Lewisville, TX 1/20 – 5/25 Senior Project Coordinator/Executive Assistant

• Direct Report to the CEO, previously direct report to the COO

• Provided support to the Executive Leadership Team

• Contract Management for the operations team

• Initiated a project with Legal and IT to enhance the contracting system for improved operator experience

• Management of Operations Capital Expenditure Requests

• Preparation of the quarterly board deck

• Prepared two presentations monthly (for different business lines) – Companywide meetings that were held to show KPIs, financials, census, etc.

• Hosted weekly meetings with the CEO direct reports

• Hosted a session of meetings between HR and Operations Leadership to work out their differences

• Hosted Strategic Planning Meetings

AFairchild, PC Carrollton, TX 12/15 – 6/19

Project Manager

• Provided administrative duties to owner, tax and accounting team

• Accounts Receivable

• Billing & Invoicing

• Project Management

• Client Bookkeeping

• Providing clients with tax returns and retrieving required signed documents

• Making sure all company projects were set and completed in a timely fashion

• Setting up new clients in system

Nanny, Irving, TX 9/13 - 11/15

Nanny

• Provided a safe and educational environment for twin boys

• Ensured children were fed a healthy meal three times a day, along with snacks

• Worked on motor skills and development

• Closely monitored children's play activities to verify safety

• Developed a schedule for the family to add structure to the household Shermco Industries, Irving, TX 9/10 - 9/13

Legal & Risk Assistant

• Negotiated and finalized all company contracts

• Supported Corporate Attorney

• Managed company-wide drug & alcohol program

• Managed all background testing

• Managed all company accidents/incidents

• Worker Compensation claims

Gutter Shutter, Louisville, KY 7/08 – 7/10

Office Manager

• Answered and directed all incoming phone calls

• Sorted all incoming and outgoing mail

• Ordered office supplies

• Made phone calls to request quotes for projects

• Entered data from blueprints

• Assisted putting together bid packages

• Worked marketing events

SKILLS/TRAITS

• Meticulous, Time Management, Prioritization, Trustworthy, Approachable, Dependable, Reliable

• Word, Outlook, 365, Excel, PowerPoint, OneDrive, Teams, SharePoint, Monday.com, Symplr EDUCATION

• Stratford Career Institute - 2004 ADMINISTRATIVE ASSISTANT

• Plano Senior High School - 2001 HIGH SCHOOL DIPLOMA

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