Project Coordinator Business Operations
Resume:
ADRIENNE GIBBS
http://www.linkedin.com/in/adrienne-gibbs
********.*****.*@*****.***
PROFESSIONAL PROFILE
A highly motivated and accomplished professional with a proven track record of successfully executing complex projects and delivering results while working independently in full-time roles at leading pharmaceutical, educational, and global financial investment management firms. Upholds a high level of professionalism, particularly in critical and high-pressure situations. Communicates proactively with all stakeholders, identifies problems, devises solutions, and implements improvements for efficiency.
KEY QUALIFICATIONS
Project Coordinator: Demonstrates strong project management capabilities, adept at meeting tight deadlines in dynamic environments. Skilled
in developing and executing project plans, encompassing scope definition and resource allocation. Proficient in managing SharePoint sites and expense reports, along with planning, coordination, and budgeting tasks. Experienced in tracking project KPIs, performance monitoring, status reporting, and stakeholder communication. Familiar with using Smartsheet and JIRA for project management.
Business Operations: Direct Support to the business operations global teams. Large corporate meetings/events/vendor management. Calendar management within different global time zones.
Human Resources: On and off board planning, scheduling, and management. Corporate human resources and talent management. Coordinates recruiting activities, candidate communications, interview schedules, and onboarding of new team members.
Communications: Strong written and verbal communication skills, with the ability to craft clear and engaging messages for diverse global audiences. Stay up to date with changing communications trends and ideas.
Software: MS Office Suite: Word, Excel, PowerPoint, Project, Visio, MS Teams, SharePoint, Adobe Creative Suite, MS Cloud, Jira, Smartsheet
Soft Skills: Strong interpersonal skills and team player with integrity, creativity, resourcefulness, and easy collaboration. Leadership; strategic thinking; multitasking; and analytical skills. Strong written communication, interpersonal and organizational skills with attention to detail. Proven ability to meet tight deadlines in fast-paced, changing environments.
PROFESSIONAL WORK EXPERIENCE
PROJECT COORDINATOR – Business Operations Consultant – Johnson and Johnson - Consultant – New Jersey April 2023 – May 2025
Provides direct support to global teams and collaborates with Project Managers as needed for coordination or assistance with project deliverables. Organizes, and monitors projects related to daily business operations to ensure timely delivery, even under tight deadlines. Handles customer inquiries, communicates with suppliers, strategizes procurement, and coordinates logistics. Effectively manages timelines, budgets, and resources to achieve project objectives to meet expectations. Regularly tracks project progress and proactively addresses any issues or challenges that may arise. Develops and maintains thorough documentation, plans, and reports. Creates and distributes organizational charts, updates monthly distribution lists, and maintains SharePoint sites with the latest information.
PROJECT COORDINATOR - PRODUCT OPERATIONS ASSOCIATE – ETS – Consultant - Princeton April 2021 - April 2023
Scheduled the end-to-end product management for national/international test administrations TOEFL YSS and TOEFL ITP. Provided status updates on daily operations, tracks SLA metrics, coordinates internal resources, and manages third parties/vendors for the execution of projects. Produced daily and weekly reports for both outbound and inbound tracking for program fulfillment. Used Microsoft Excel and Smartsheet to analyze data, track project schedules, invoices, and contracts to meet delivery dates under tight deadlines with excellent attention to detail. Efficiently processed incoming customer requests, conducting commercial evaluations of supplier offers, and managing tender procedures.
MARKETING PROJECT MANAGER – Self Employed Consultant – Princeton 2020 - April 2021
Coordinated the development, implementation, and delivery of program and project campaigns to external clients under tight deadlines. Managed creative team’s schedule, including scheduling internal, regroups and check-ins using Basecamp. Acted as client point of contact for delivery/vendor-related issues.
Transition Period - 2010 - 2016
VICE-PRESIDENT – BlackRock - Princeton 2007 - 2009
Worked closely with the senior marketing team to design and execute complex sales marketing projects, manage workflow, and team, and ultimately ensure the success of marketing products and efforts.
Key Achievements:
Marketing Strategy and Structure: Identified, negotiated, and managed strategic and tactical adjustments to enhance efficiency of the marketing department, and the quality of marketing materials.
E-Marketing: Scheduled and designed weekly executive digital newsletter distribution and new product announcements.
Marketing Collateral: Created and updated concepts and designs for brochures, newsletters, trade shows, and events. Provided daily support to the senior art director to maintain brand consistency across all internal communications, printed and digital materials and new product launches.
Advertising: Guaranteed that all advertisements aligned with the current company brand initiative.
SENIOR MARKETING ASSOCIATE/ASSISTANT VICE-PRESIDENT – BlackRock - Princeton 2005 - 2007
Created and updated concepts and designs for brochures, proposals, newsletters, trade shows, events, and managed rebranding concepts for BlackRock.
Key Achievements:
Marketing Strategy and Structure: Managed brand positioning initiative, advertising, and design of BlackRock marketing materials and website. Defined and tracked project milestones while developing and reporting on the overall integrated delivery plan. Instituted process improvements to achieve a multi-day reduction in quarter-end and year-end closing cycles.
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Prior Relevant Experience
Merrill Lynch – Marketing Consultant, Princeton, NJ
Marketing Analyst Intern – PricewaterhouseCoopers – Princeton, NJ
Market Research Intern – Opinion Research – Princeton, NJ
EDUCATION
B.A., Sociology – Rutgers University, New Brunswick, NJ
A.A.S - Advertising Design and Marketing
Project Management Certificate – American Management Association
PROFESSIONAL COURSEWORK
Social Media Marketing Specialization: Northwestern University - Coursera
Recent Coursework: Data Analysis and Presentation Skills – PricewaterhouseCoopers
Project Management Certificate: American Management Association
VOLUNTEER
Montgomery Township School District – Skillman, NJ
Habitat for Humanity – Somerville, NJ
HomeFront– Lawrenceville, NJ
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