Executive Assistant
Resume:
Hilda Palermo
************@*****.***
PROFESSIONAL SUMMARY
Highly motivated and detail-oriented professional with a strong ability to work collaboratively in team environments. Known for proactively addressing challenges and consistently exceeding expectations to deliver outstanding results. Committed to maintaining professionalism and providing exceptional customer service with keen attention to detail. Passionate about responsibilities and dedicated to achieving excellence in every task. Brings a positive attitude, strong communication skills, and a commitment to continuous growth and improvement in any work setting.
WORK EXPERIENCE
Beauchamp Construction Miami, FL
Insurance Administrator October 2023 – April 2025
• Managed subcontractor and vendor insurance compliance for multiple projects, coordinating closely with accounting and project teams.
• Reviewed, tracked, and archived insurance certificates, ensuring timely updates and adherence to company requirements.
• Generated Job Cost Retainage reports and “Worker’s Comp Alerts” to maintain compliance and avoid delays in payments.
• Communicated with non-compliant vendors, escalating issues to CFO and producing monthly insurance status reports.
• Administered CCIP/OCIP enrollment and maintained organized project documentation. International Air Transport Association (IATA) Miami, Fl Training Coordinator April 2023 – September 2023
• Coordinated training schedules and ensured smooth execution of programs across multiple formats.
• Prepared and distributed training materials and resources to support effective delivery.
• Verified participant documentation, maintained accurate attendance records, and ensured compliance with standards.
• Proctored exams and upheld integrity during assessments.
• Supported event logistics including room setup, equipment, and catering.
• Responded to participant inquiries and assisted with course registrations.
• Collaborated on program improvements and provided ongoing administrative support. BMI Company Miami, Fl
Administrative Assistant May 2022 – November 2022
• Provided administrative support across reinsurance, sales, accounting, and legal departments.
• Verified contracts and maintained accurate records for new business processing.
• Participated in reinsurance audits and supported monthly, quarterly, and year-end closing procedures.
• Delivered professional customer service through calls, emails, client visits, and presentations.
• Conducted data entry, verification, and due diligence to ensure compliance and accuracy. CMSC Miami, Fl
Executive Assistant to the Chief Executive Officer May 2019 – April 2022
• Represent the President by managing correspondence, greeting visitors, and coordinating meetings and corporate events.
• Serve as a liaison between the President and key executives, ensuring smooth communication and informed decision-making.
• Oversee travel arrangements, meeting logistics, and corporate hospitality, including itineraries, transportation, and accommodations.
• Prepare and publish internal communications, including the corporate newsletter.
• Manage special projects and assignments by setting goals, coordinating stakeholders, and ensuring timely completion.
• Continuously improve internal processes and contribute to company success by identifying opportunities for innovation and efficiency.
• Reviewed and recommended improvements to existing sales processes for increased efficiency.
Inversiones Euro Recambi Valencia, Venezuela
C-Level Executive Assistant November 2007 – January 2019
• Provided comprehensive administrative support to the executive board, including calendar management, meeting coordination, and travel planning.
• Acted as a key liaison between the executive board and internal departments, ensuring clear communication and efficient workflow.
• Managed domestic and international travel logistics, including itinerary development, accommodations, and transportation arrangements.
• Handled confidential information with discretion and maintained accurate records related to personal and professional matters.
• Oversaw procurement and inventory supplies, managed gifting initiatives, and coordinated with household staff to ensure seamless operations.
• Supported special projects and event planning, ensuring timely execution and attention to detail across all responsibilities.
EDUCATION & CERTIFICATIONS
• Universidad Tecnológica del Centro – Venezuela
- Bachelor's Degree in Management
- Master’s Degree in Logistics
• Universidad de Carabobo – Venezuela
- Foreign Trade Specialist Certificate
ADDITIONAL SKILLS
● Knowledge of Microsoft Office
● Communication Skills
● Proficient in three languages
● Proven leadership abilities
● Proven multi-tasking abilities
● Productive team player
● Self-Driven
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