Executive Assistant International Travel

Nai English

Houston, TX **********@*****.*** 281-***-****

PROFESSIONAL EXPERIENCE

LyondellBasell

Executive Assistant July 2023 – February 2025

Houston, TX

Coordinated both domestic and international travel arrangements, managed complex calendars and expense reporting for C-suite executives.

Processed PR/PO’s, invoice payments and vendor creation while interfacing with Finance/Accounting department.

Prepared, updated, and distributed group organization chart and slide decks for presentations/meetings.

Orchestrated departmental relocation by devising a comprehensive project plan, while working in close collaboration with cross-functional teams and stakeholders to deliver a seamless and timely move to the new office space.

Managed seating arrangements for both hybrid and full-time team members, ensuring optimal collaboration and workspace efficiency.

Served as point of contact for new office equipment and software needs.

Coordinated large-scale corporate events, workshops, trade show preparation and team-building activities.

Developed and maintained detailed project plans, ensuring timely completion of critical tasks and deadlines for senior executives.

Built cross-functional relationships between departments and partnered closely with co-admins.

Solugen

Executive Assistant to CFO March 2019 – February 2023

Houston, TX

Provided a full range of support services to the CFO which included but not limited to, heavy calendaring, facilitating global meetings across several time zones, extensive domestic and international travel arrangements, visas, expense report and procurement card processing via Ramp.

Attended meetings alongside the CFO as needed, took meeting minutes and oversaw follow-up actions based on takeaways including information for internal and external communication – memos, emails, presentations, reports.

Served as the primary point of contact for internal and external constituencies on all matters pertaining to the CFO, including those of a highly confidential or critical nature.

The Lynd Company

Executive Assistant/Accounting Assistant January 2018 – February 2019

San Antonio, TX

Created journal entries, accruals, amortizations, reversing/adjusting entries, general ledger reconciliations, month end close, and financial statement preparations.

Held weekly strategy sessions with 15 property managers to analyze financial metrics and assess cash flow availability.

Organized on and off-site team building, marketing, and property events which increased 6 of 6 lower occupancy properties from 75% to 99% occupancy.

Total Petrochemical

Executive Assistant/Accounting Assistant June 2015 – September 2017

Houston, TX

Provided administrative support to the Director of Accounting, including preparing monthly financial reports and managing fiscal year-end billing processes in SAP.

Supported finance teams with invoice coding, SOX audits, and journal entries, ensuring compliance with corporate policies.

Coordinated meetings and event logistics for the finance department.

Worked closely with Ap and AR teams ensuring proper coding of invoices/purchase orders in Sage and Salsa.

Identified opportunities to improve workflows, introduce efficiencies, and enhance the executive’s productivity.

Ecolab/Nalco (Contract)

Assistant Project Manager July 2013 – June 2014

Houston, TX

Developed and managed detailed project plans, tracked progress, and mitigated risks to ensure successful project delivery on time and within budget.

Delivered live presentations and training courses for cross-functional teams and stakeholders.

Developed instructional materials for instructor led training utilizing PowerPoint template

Created quick reference guides (job aids) to support post training efforts.

Collaborated with international offshore team to create training materials.

Halliburton

Executive Assistant September 2011 – May 2013

Houston, TX

Supported the President of Logistics with executive-level responsibilities, including international travel coordination, calendar management, and presentation preparation.

Attended meetings alongside the executive as needed, capturing key takeaways and ensuring follow-ups.

Managed SharePoint and confidential documentation, ensuring the security and integrity of records.

Processed expense reports, P-card management, and payroll using SAP and Quilix.

Halliburton/CCLC

Assistant Director/Recruiter May 2005 – September 2011

Houston, TX

Managed the full recruitment cycle, including sourcing, interviewing, and onboarding new hires, while collaborating with hiring teams.

Administered payroll using QuickBooks and managed vendor payments.

EDUCATION

University of Houston

Bachelor of Arts in Corporate Communications and Global Business

TECHNOLOGY & SOFTWARE SKILLS

Software & Tools: SAP, Concur, Ramp, Monday.com, Google Suites, Oracle, MS Office Suite 365, PeopleSoft, JDEdwards, Ariba, QuickBooks, SharePoint, Slack/Teams, Outlook, Visio, I-OFFICE, AgileQuest, Captivate, Rise, Articulate, Deskbird

Project Management Tools: Monday, Visio, SharePoint

Accounting Systems: SAP, QuickBooks, Oracle, Coupa

CORE SKILLS & COMPETENCIES

Executive Support & Administration

International Travel Coordination

Financial Reporting & Budget Tracking

Accounts payable and receivable

Fast paced and critical thinking environment

Project Management

Crisis Management & Risk Mitigation

Event Planning & Coordination

Vendor Management & Negotiations

Confidentiality & Discretion

Team Collaboration & Leadership

Problem-Solving & Decision-Making

Office & Facilities Management

Technology & Systems Proficiency

Change Management & Organizational Development

High-Stakes Stakeholder Engagement

Global Business Coordination

Contact this candidate