Quality Assurance Contracting Officer

Jeremiah McCalebb

***** **********

GULFPORT, MS 39503

Contact Phone: 228-***-****

Work Phone: 601-***-****

Email Address: ********.********@*****.***

EXPERIENCE

**/**** ** *******: 40 hours per week; Supply Technician; GS-1101-09 Contract Surveillance Representative (QA)

. Reviews contractor invoices, completes, and signs the Contractor Invoice Review Form (CIRF) for all contract invoices. The incumbent ensures that copies of the CIRF are forwarded to the Contracting Officer and other necessary parties for prompt payment. Incumbent is responsible to monitor contractor performance to ensure that the labor hours charged against the contract are consistent and reasonable for the effort completed and that any travel charged was necessary and actually occurred. Conducts quality assurance (QA) inspection(s)/surveillance(s) in accordance with the defined quality assurance plan. Determines causes when the contract is not progressing as expected and make recommendations to the Contracting Officer for corrective action and/or preventive measures. Responsible for bringing to the attention of the Contracting Officer and other necessary personnel, including the functional area for which the work is being performed, any significant deficiencies with respect to contractor performance or other actions which might jeopardize contract performance. Responsible to monitor contractor performance to ensure individual contractor employees are of the skill levels required and are actually performing at the levels charged against the contract during the performance period. Completes the COR Report of Contractor's performance in accordance with the schedule established in the contract administration plan. Acts as the monitor for Government Furnished property for assigned contracts and ensures that property provided the contractor is authorized by the contract and is responsible for conducting periodic inventories to ensure property is accountable and maintained properly. Ensures that the contract and the contractor's efforts has an audit trail; contractor expenses are accepted by the ordering activity; contractor has sufficient checks and balances to prevent waste, fraud or abuse; letters of technical direction are precise and contractually enforceable; there are sufficient contractor personnel at the appropriate skill level and paid in accordance with the basic contract; and that delivery orders are issued within the scope of the contract. Provides technical advice and assistance to other full-time, part-time and collateral-duty quality assurance monitors to

ensure adequate contract monitoring. Develops the contract statement of work and any necessary revisions during the duration of the contract or during renewal options. The incumbent is responsible to ensure that the Government's needs are clearly and precisely identified and are deemed contractible by the Contracting Officer Contacts the customer to obtain clarification as needed to eliminate ambiguities or to resolve questions of applicability of specifications, acceptance of substitute items/materials, etc.

Prepares and assembles, directly or assisting another contract specialist, solicitation documents that assures adequate competition. Prepares or assists in the preparation of the government's estimates and assists in the mediations to assure the appropriate labor categories are used. Assists with local market analysis/surveys to submit to the Contracting Officer to help facilitate contracting decisions. Participates on various technical boards as required. The boards include, but are not limited to technical evaluation board, cost evaluation board and source selection board. Independently or as a participant of the boards, assists in the evaluation of bids received ensuring that each meets the requirements established by the formal solicitation document (e.g., required quantities, delivery schedules, mandatory contract terms and provisions and others). Prepares the command-required determinations and findings for submission to Contracting Officer. Participates in making recommendations for awards. Collect and analyzes data to determine trends, forecast future needs and growth and determine the impact on the contracting needs of the Government and initiate changes to respective contracts. Correlates the information into necessary documents, reports, and

solicitation documents, charts, graphs to communicate information to the command, customer and the Contracting Officer. Works closely with the Contracting officer to ensure that all rules and regulations applicable to contract procurement are adhered to both prior to and at the time of award of a contract. Serves as the Approving Official (AO) for NAVFAC government purchase card holders. As the AO, incumbent must be an expert in requirements and guidelines published in NAVSUPINST 4200.00 (series). The incumbent creates NAVSUP Purchase Requests (PR’s) using Navy ERP to support requisitions of supplies and services, contracting actions, National Stock Number MILSTRIP submissions, and transfer of funds to other government agencies. Ensures correct data entry for each type of PR. 25%. The incumbent also functions as Naval Air Station (NAS) Meridian Official Mail Manager (OMM).Incumbent communicates with command Official Mail Managers, government agencies and

activities to promote and expand mail consolidation efforts. Trains these agencies and activities to handle mail efficiently. Acts as liaison between FLCJ Site Meridian, United States Postal Service (USPS) and commercial carriers in adherence to the Navy's Official Mail Cost Control Program (NOMCCP). Conducts regular training sessions with NAS Meridian designated command OMM's to identify and reinforce cost effective mail handling procedures, promulgate new procedures, provide 50%. update status on services and obtain customer feedback on performance. Annually inspect all supported command mail rooms to ensure compliance with mail handling requirements and adherence to the NOMCCP, U. S. Postal Service (USPS) policy, Department of Defense (DOD) and Department of Navy (DON) regulations and instructions. Prepare inspection reports, route via Site Director to command inspected. 20%

Performs other duties as assigned. 5% III. FACTORS

06/2007 to 04/2023 ; 40 hours per Week; Supply Technician; GS-2005-07; last promoted 01/2009; permanent employee; not on a temporary promotion; Dept of the Navy, 2401 UPPER NIXON ROAD; .

Provides support to Naval Construction Forces worldwide and insures accuracy of stock records for demand-based stocks. Analyzing past demand, trends, quantity on hand, dollar value, method of procurement, procurement lead-time, safety levels, and other pertinent data for assigned cognizant material to determine optimum replenishment quantity for each line managed, initiating buys for those replenishments. Review of stock levels, reports excess material to the Inventory Control Point (ICP). Reviews and analyzes computer rejects of requisitions and other transactions to determine reasons for incompatibility with ADP programs and inputs necessary corrections. Assures stocks are carried in the proper condition code, prepares appropriate reports on suspected/ suspended deficient material. Possess a thorough knowledge of supply regulations, policies, procedures, and instructions applicable to the inventory management area. Maintain accurate purchase information in the automated Material Acquisition system on purchasing information. Perform accounting and financial records. Code and input revised unit prices, purchase description changes, revise delivery dates, and cancellation data so that accurate information is available to users. Ensure correct material cost for work orders. Resolve financial discrepancies with vendor or bank. Use automated supply systems for researching, ordering, shipping, tracking, and receiving equipment and materials. Configured warehouse layout, location symbols, and property location systems. Prepare, analyze, and evaluate inspection reports and procedures relating to supply efficiency activities. Operate automated equipment, special purpose government vehicles, and material handling equipment. Perform and monitor management (and procedural application) of manual or automated inventory control actions. Compute and accumulate data for use in analysis. Retrieves and uses data to respond to variety of customer, program review and inquiries. Developed work standards and methodology. Perform inventories, and ensure timely correction of discrepancies. Prepare, analyze, and evaluate reports, procedure, and policy data. Inspect and evaluate inventory management activities. Periodically inspect activities for compliance with policies, procedures, and directives for accuracy. Analyze reports and record activities, report inefficiencies to supervisors, and recommend corrective actions to improve operations. Promptly and accurately review Government Purchase Card (GPC) billing statement against system and spreadsheet. Use of GPC to purchase supplies and equipment for Purchase Orders administered by FISC buyers for station departments in which vendors will accept payment via the GPC only as a method of purchase up to $3000 in accordance with all Government-wide Purchase Card Regulations. Knowledge of supply program operations, knowledge of established supply systems in weighing the impact of variable such as cost, existing policies and procedures, data processing requirements, and other issues influencing the course of action. Perform analytical assignments involving specific issues associated with supply management or operations, or to study and recommend solutions. Ability to stratify resources against approved programs; to plan, present, and execute budgets; to analyze budget impacts on programs and to forecast long-term funding requirements.

Approving Official/Certifying Official: Responsibilities are subject, but not limited to reviewing, verifying, and ensuring that all transactions of individual cardholders meet the legal requirements for authorized purchase card transactions. Adherence to all GPC policies and procedures set forth. Must ensure that all cardholders follow required DON policies and procedures for the GPC Program. Required to review 100% of the transactions processed by cardholders on a monthly basis before approving and certifying GPC payments. Confirmation of adequate documentation is available to support individual GPC transactions and that the facts presented in the cardholder's documentation are accurate and complete. Communication with bank on questionable bank inquiries on transactions as identified by the data mining tools, currently the Program Audit Tool (PAT), per DON established timeframes. Must support Certifying Officer with timely and accurate data, information, and/or service to ensure proper payments. Responsible for illegal, improper or incorrect payments that result from information, data or services they negligently provide to a Certifying Officer directly relies in accordance with the provisions of 10 U.S.C. 2773a. Ensure that a system of internal procedures and controls for the portion of the entitlement and payment-related process under cognizance is in place to minimize opportunities for erroneous payments. Ensure that all procedural safeguards affecting proposed payments are observed and take timely action in response to inquiries initiated by a reviewing official with regard to possible or actual erroneous payments.

Mail Clerk/ Processing outgoing materials: Segregation of file copies, information copies, and outgoing material; b. Verification of enclosures or attachments; Preparation of control records for accountability of certain security classified documents or registered mail; Preparation for dispatching; e. Determination, in some instances, of the means of transmission for documents; and Coordination of Dispatch with surface, air telegraphic, etc., time schedules. Sometimes outgoing communications are also reviewed for such items as adherence to postal and related administrative regulations pertaining to format, addressing methods, and other mechanical features. Preparation of outgoing materials for dispatch entails a number of tasks such as date stamping, verifying signatures, facing materials, running mail through sealing, metering, or canceling machines, bundling and bagging mail according to U.S. Postal Service regulations, wrapping bulk mail, and preparing labels and envelopes. After outgoing communications are checked, dated, and separated, they are sorted for local and out-of-city delivery., sorting, it is necessary to segregate material which requires special handling, such as air mail, special delivery, registered, and foreign mail Normally various procedures are prescribed for the control of special communications both incoming and outgoing. These communications include registered, certified, security classified, priority mail, reply mail or other types that agency policy may specify. Control procedures vary from entries in simple logs to the use of complex control forms including use of U.S. Postal Service and other serial numbers. In addition, control procedures frequently involve: Preparing a routine or control form with appropriate routing code for forwarding purposes; Determining the number of copies to be duplicated to meet routing requirements as indicated by guides to the organization, operations, and functions of the organization; Recording time limits (establishing suspense dates), according to organizational policies, for actions to be completed; Maintaining follow-up systems on incoming communications to insure prompt action; Keeping informed a- to the location of received and controlled communications; Obtaining receipt signatures for registered, security classified, and other specified communications; Fixing responsibility for violation of administrative, security, postal, and other regulations. Some Mail Clerk positions may require the operation of light vehicles, motorized mail carts, or other self-propelled vehicles in the delivery and pick up of mail. File Work File work includes the processing operations that provide for the establishment, maintenance, control, protection, and disposition of records, for efficient reference service, and for retrieval of information and materials. While agencies and departments may be specialized systems, most filing classification systems basically are divided into four types. Alphabetical: materials are filed by key word in alphabetical order. Decimal: materials are assigned numbers in accordance with a prescribed classification system. The system provides for filing and retrieval according to major numerical families and subfamilies serves essentially the same purpose as the decimal system, but often contains more subdivisions and is thus more difficult to learn. Cross-indexing may exist in any one or a combination of the above systems. Subject and alphabetical classification systems are normally considered simple file systems, but if categories are extensively subdivided and cross-indexed, they can be complex. Decimal and alphanumerical classification systems that involve a large volume of material are considered moderately complex and require a higher level of skill on the part of the employees to index, file, and locate materials. Typically, file work is performed in accordance with one or more of these classification systems according to a plan that also provides for control over furnishing to users records or information contained in the records, safeguarding records from hazards or access by unauthorized persons, and related matters. Filing work normally includes: Determining the proper classification of materials to be filed in accordance with a prescribed classification system; Sorting and arranging records in cabinets or other containers, and within folders, in accordance with file codes or symbols; Locating and withdrawing material or information from records to meet the needs of users; Cross-referencing file material; Consolidating new material with previously filed material (whether referred to specifically or by implication) by searching, or requesting a search of, the files for related material; Removing records for disposition according to established schedules and applicable rules and regulations; Assembling records to insure that material on specific transactions or subjects is kept together; Such related duties as maintaining cross-reference or other finding aids, labeling folder or file drawers, preparing file guides and similar materials, separating and eliminating duplicate copies, and using various sorting or other mechanical devices provided to facilitate processing where large volumes of material are involved.

10/1995 to 06/2007; 50 hours per Week; Storekeeper, E-5 ; last promoted Not Specified; permanent employee; not on a temporary promotion; U.S. Navy, Worldwide Locations;

Purchasing/Procurement:

Provide quality supply support and acquire a wide range of standard and specialized equipment and supplies through open market purchases using government credit card procedures. Promptly and accurately review purchase requests for completeness and adequacy of information in regards to specialized supplies, equipment, services or commercial requirements in terms of adequacy, consistency, unrestrictiveness of specifications or descriptions, compliance with administrative requirements and certification of funds. Accurately ascertain the suitability of “equal” substitutes. Promptly coordinate with requester to obtain/provide additional information to support or complete purchase request and resolve problems. Effectively research, obtain, and develop source list of responsible vendors. Accurately develop request for quotes using specifications that are clear and appropriate. Solicit oral or written quotes. Receive and review bids and quotes. Correctly determine if requirements for completion have been met. Accurately determine offer most advantageous to the government. Promptly and accurately accomplish modifications, cancellations or similar actions. Effectively work with vendors to encourage response. Maintain accurate purchase information in the automated Material Acquisition system on purchasing information. Perform accounting and financial records. Promptly and accurately review Government Purchase Card (GPC) billing statement against system and spreadsheet. Code and input revised unit prices, purchase description changes, revise delivery dates, and cancellation data so that accurate information is available to users. Ensure correct material cost for work orders. Resolve financial discrepancies with vendor or bank.

Promptly and accurately update information in the automated supply system. Promptly review and correct output products. Prepare award documentation and perform post-award follow-up. Correctly determine appropriate method to confirm or place the order. Properly prepare purchase award documentation in a timely manner. Monitor delivery due dates and investigate reasons for delay. Provide sound and technically accurate guidance and assistance to supply specialists, operating officials and employees on regulatory requirements for submitting and processing a wide variety of supply transactions. Prepare recurring and special reports. Perform a wide range of administrative office support functions and maintain cooperative and positive working relationships with team members, related functions and operating officials. Proficiently utilize multiple office automation software with varied functions to produce a wide range of documents. Accurately compile statistical data, status, and other supply information utilizing advanced analytical skills and interpretive judgment. Use word processing software, database, and spreadsheet software to create, edit, enter, revise, sort, calculate and retrieve data for reports. Promptly receive process, transmit, and/or forward electronic messages and documents as appropriate.

As a Work Center Supervisor, adequately distribute and balance workload among subordinate staff ensuring timely completion of work and effective utilization of resources. Provide timely and accurate responses to questions of employees on procedures, policies, directives, etc., and provide on-the-job training in meeting the needs of staff. Provide supervisor with thorough and timely information on expected time of completion of work and performance, progress and training needs of subordinate staff. Maintain effective working relationships with subordinate staff, customers, organizational personnel and other offices contributing to a cooperative work environment.

Financial & Travel Management:

Displayed superb administrative skills in managing Aviation Fleet Maintenance (AFM) fund account valued at over $365,000. Meticulously balanced squadron requirements versus available funding. Effectively managed five (5) OPTAR and travel log accounts totaling $1.7 million; allowed for optimal utilization of operations and support funding. Maintained flawless custody control of 469 line items of Naval Space and Warfare Systems Program of Record Equipment. Effectively compiled, consolidated, interpreted, and summarized budgetary data for preparation of supportive documentation and budget estimates accurately and in a timely manner. Reviewed historical data to determine spending trends and forecast annual needs. Accurately prepared budget estimates in accordance with prescribed procedures and regulations. Performed budget execution and administration work involving the monitoring of obligations incurred and the actual expenditures of a budget with different sources and types of funding such as direct annual, multi-year, and no-year appropriations. As Agency Organization Program Coordinator, prepared, tracked, and liquidated 210 TAD orders, resulting in flawless travel budget management.

10/1995 to 06/2007; 50 hours per Week; Storekeeper, E-5 ; last promoted Not Specified; permanent employee; not on a temporary promotion; U.S. Navy, Worldwide Locations;

Supply Technician:

Provide sound leadership, supervision, direction, and training to 6-8 supply clerks in all aspects of item and monetary accounting, inventory stock control, shipping and receiving, classification, standard and environmental storage, security, transfer and issuance of supplies and equipment, warehouse operations, and customer service. Use automated supply systems for researching, ordering, shipping, tracking, and receiving equipment and materials. Configured warehouse layout, location symbols, and property location systems. Prepare, analyze, and evaluate inspection reports and procedures relating to supply efficiency activities. Operate automated equipment, special purpose government vehicles, and material handling equipment. Perform and monitor management (and procedural application) of manual or automated inventory control actions. Compute and accumulate data for use in analysis. Developed work standards and methodology. Perform inventories, and ensure timely correction of discrepancies. Prepare, analyze, and evaluate reports, procedure, and policy data. Inspect and evaluate inventory management activities. Periodically inspect activities for compliance with policies, procedures, and directives for accuracy. Analyze reports and record activities, report inefficiencies to supervisors, and recommend corrective actions to improve operations. Evaluate supply efficiency and equipment management activities. Use management products to evaluate accounts.

Provide senior management and customers with sound procedural instructions and statistical trend analysis. Research and resolve functional problems involving supply, retail supply systems, and logistics automated systems. Monitor status and effectiveness of material support by identifying, analyzing, and resolving problems. Review and analyze operational reports and plans, work schedules, plan requirements, and other data to determine and advice on compatibility of planned support programs. Conduct weekly/monthly team meetings, training sessions, and associate performance feedback reviews. Identify developmental and training needs of employees, provide and/or arrange for needed development training. Analyze and evaluate procedures, supply efficiency and equipment management activities.

Provide efficient support to aircraft maintenance activities. Coordinate with maintenance activities on repairable component actions. Control and issue bench stock property. Obtain material required for equipment modification, periodic component exchange, and bills of material in support of maintenance. Perform technical material functions. Develop methods and improve procedures for storage and issuing property. Plan use of storage facilities and inventory supplies and equipment. Prepare statements of facts surrounding property loss, damage, or destruction through causes other than fair wear and tear. Established property locator system. Issue, ship, deliver or transfer property from issue, shipping, or transfer destination points through coordination with customers. Control issue of sensitive and controlled items, obtaining custody or document receipts. Compile data for storage and occupancy planning reports. Pull, issue, and bin bench stock property. Plan and schedule material storage and distribution activities. Ensure availability, and control use of space, material handling equipment, and required spare parts. Establish fire prevention and safety standards, and ensure compliance. Determine requirements for storage, including those for sensitive, radioactive, hazardous, and readiness spares packages and flammable property. Control stock rotation to prevent deterioration, contamination, and destruction and permit maximum use of dated and technical order compliance assets. Coordinate with customers regarding priority of deliveries and destination points. Established controls to deliver expedited requests within prescribed time limits.

Transportation & Logistics:

Supervised cargo documentation and movement control units for all transportation modes. Supervised freight, cargo, personal property, and passenger travel at installation levels. Analyzed, evaluated, and proposed changes to the Defense Transportation System. Formulated and reviewed documentation on technical traffic management functions. Served as transportation liaison representative for other military services, commercial agencies. Verified the accuracy of movement control documents. Evaluated sites for depots, truck terminals, railheads, beachheads, and air terminals. Determined transportation capabilities and limitations of units. Monitored quality controls that ensured commercial transportation reported them to appropriate authorities. Ensured allocation of transport capability was appropriate to accomplish each mission in a cost effective manner.

Certified Support Equipment Asset Manager:

Effectively managed aviation support equipment (SE) asset inventories as mandated by the Naval Aviation Maintenance Program and the Aircraft Maintenance Material Readiness List Program. Managed SE assets at the aircraft organizational and intermediate levels of maintenance afloat and ashore, naval air training activities, naval aviation depots, and aviation wings. Employed sound knowledge of logistic management techniques, supply procedures, technical publications, and automated data processing equipment to conduct, reconcile, and report SE asset inventories, acquire and dispose of SE assets, train subordinate SE asset managers and conduct liaison with support equipment controlling authorities. Knowledge of supply regulations and policies to perform continuing assignments encompassing a variety of problem situations with independence, as well as, continuing assignments preparing recurring and special reports, compiling statistics form data requiring substantial analysis, interpretation, and development of new formats. Entered data into multiple databases, i.e.; CHRIMP and SUPMIS. Conducted extensive research for information pertaining to complex and/or unusual supply transactions and patterns, assembled retrieved information into format to meet different requirements. Participated in planning and determing current and future supply requirements to meet customer needs for items of low and medium monetary value pertaining to Hazardous Materials. Conducted projects and studies related to the execution of the quality control program for inventory control. Composed correspondence in the form of information reports regarding status and problems with assigned Hazardous Subsistence Management Systems (HSMS); briefs individuals on program issues and accomplishments within the local office. Maintained Authorized Users List (AUL), List of Haz/Mat that must be purchased by CHRIMP, and list of item not regulated under CHRIMP, and list of items stored at work centers but ordered through CHRIMP. Performed research in catalogs obtaining stock numbers for specialized items. Research of problems surfaced by customers, resolving issues, routing to appropriate analyst for results. Analyzed results of applying guidelines to difficult situations and recommends changes.

10/1995 to 06/2007; 50 hours per Week; Storekeeper, E-5; last promoted Not Specified; permanent employee; not on a temporary promotion; U.S. Navy, Worldwide Locations;

Materials Examiner & Identifier (Supervisor):

Provided quality leadership and training to five Material Examiner and Identifiers and occasionally led inspectors (assigned to Aviation Repair Division) in the inspection, identification, condition acceptability, cost of repair determinations and material and document processing of aviation SE. Provided verbal and written status reports to supervisor on status and progress

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