Data Entry Accounts Payable

Hannah Howison

717-***-**** ******@*******.*** Clearance: Secret

Summary

·Accomplished finance and administrative professional with 8+ years of management and supervisory experience. Extensive hands-on experience and a demonstrated track record of utilizing excellent organizational, time-management, leadership, and communicational skills.

·Experienced in hiring, staff supervision, team coaching and motivational abilities to drive team performance and effectiveness.

·Strong track record of handling multiple consecutive demands, determining priorities and making sound decisions in a fast-paced environment.

Skills & Abilities

·Very professional in appearance and work ethic. Always strive to learn and implement new techniques.

·Detail oriented and comfortable working in fast-paced office environment.

·15+ years of office and retail management and administrative experience.

·Expert in Microsoft Office including Excel, Word, and Outlook.

·Experience with Navy systems DTS and N-ERP and DoD System PBIS.

·Experienced in account keeping, reporting, and management.

·Experienced in Accounts Payable/Receivable.

·Experienced in word processing and data entry.

·Experienced in creating memos and correspondence.

·Organized, scheduled, trained, and developed new team members to company/customer standards.

·Help create an atmosphere of competence to accomplish the objective.

·Excellent time management, problem-solving and analytical skills.

·Adapt quickly to new environments and learning new processes and systems with ease.

Experience

DEPARTMENT OF THE NAVY, FINANCIAL MANAGEMENT & COMPTROLLER FINANCIAL MANAGEMENT ANALYST GS-12 NOV2023-CURRENT Pentagon, Arlington, VA

·Manage all travel arrangements in support of congressional mission requirements.

Develop, codify, maintain and execute processes and procedures for congressional mission travel in compliance with applicable DoD/DoN instruction.

·Coordinate COMAIR, MILAIR & NAVFAC transportation for travel in accordance with congressionally directed, SECNAV invitational, and SecDef invitational travel;

·Coordinate with DoN/DoS and US Embassies all paperwork to obtain passports and visas as required;

·Coordinate and input country clearances information into APACS for all overseas travel;

·Create and maintain travel administrative documents including but not limited to travel orders/travel vouchers for

·Congressional/Military travel, Congressional State of Expenses, and Military travel claims.

·Create SECNAV/SECDEF authorization letters, requests for MILAIR for overseas travel;

·Maintain essential travel information on congressional staff to support rapid generation of travel paperwork, reservations and tickets;

·Represents office at travel meetings with OSD.

·Develop training for staff on travel support for trips, including DOD, DoS & DoN regulations for travel, funding policies, health and customs, and usage of GTCC (Unit and IBA).

·Manage the budget for all congressional travel performed by office.

·Articulate funding requirements for upcoming FY budget requests;

·Develop a projection for travel based off of historical execution and projected congressional travel windows.

·Monitor and report on congressional travel budget execution on a periodic basis execution relative to projections.

·Provide timely notification of insufficient funding in order to enable additional funding requests to DoN for additional funding.

·Serve as the Funds Holder Analyst and Fiscal Officer.

·Allocate funds to the escort officer based upon anticipated expenses involved in the trip.

·Reconcile with CTO, and DON AA budget officer to ensure expenses are billed properly to the corporate account.

·Review, confirm and validate all current/dormant commitments, obligations, payable filled/unfilled customer orders (travel vendor/CTO), and receivables recorded in the accounting system.

·Ensure all unsubstantiated obligations are de-obligated. Verify, classify, record and report obligation transaction.

·Review and reconcile congressional travel related charges on the Government Travel (Unit) card;

·Prepare paperwork regarding transfer of charges between personal GTCC and Unit GTCC.

·Provide support personnel in usage of Defense Travel System.

·Prepare and request increases to GTCC in support of congressional travel requirements.

·Prepare and monitor requests for international services on issued phones in support of congressional travel.

·Prepare and maintain a listing of congressional travel for use by the Director in quantifying congressional mission travel impacts on manpower.

·Provide management support to the division:

·Serve as Funds Holder for events using Official Funds.

·Serve as Funds Holder for arrangement of transportation in support of non-Congressional events.

·Prioritize soliciting and incorporating feedback from both internal and external stakeholders or customers and maximizing input from diverse groups to facilitate open exchanges of opinion and strengthen support.

NAKUPUNA SOLUTIONS ADMINISTRATIVE ANALYST APR2022-NOV2023 Pentagon, Arlington, VA

·Track team and project activities, ensuring milestones and deadlines are met.

·Schedule meetings and manage calendars for senior-level leaders, including reserving meeting rooms; preparing and disseminating invitations, agendas, and read-aheads; disseminating minutes and information to attendees; and tracking and managing the resulting Government-provided action items from start to completion.

·Resolve conflicting calendar priorities and orchestrate changes to the calendar, as required, that may include coordination, verification, and scheduling of meetings with senior government personnel.

·Arrange for appropriate conference rooms/ facilities and prepare meeting places in accordance with acceptable protocol and security procedures such as seating arrangements and security verification.

·Plan, coordinate, and confirm logistical support (transportation, badges, security clearance paperwork, audio visual support, etc.) for meetings held in conjunction with the SES activities.

·Maintain a current recall roster.

·Tasker development, preparation, monitoring, coordination with external organizations, training compliance.

·Developed a full range of correspondence, to include memoranda, letters, and action/info memos.

·Assisted in preparing required reports and presentations, to ensure required material/content is ready for senior level review prior to scheduled meetings, to include copying material for distribution.

·Created Defense Travel System travel orders, travel vouchers. Process DTS travel authorizations.

·Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

VTG DEFENSE FINANCIAL/BUDGET ANALYST / CONGRESSIONAL LIAISON JULY2021-APR2022 Pentagon, Arlington, VA

·Provided support for Deputy Assistant Secretary of the Navy for Information Warfare and Enterprise Services by performing the following duties.

·Supported the financial execution and formulation of financial plans for assigned programs.

·Reviewed and verified Appropriation and Budget Exhibits.

·Conducted analysis for short and long-range budget requirements.

·Maintained files, records, and reports accurately.

·Assisted with gathering data and compiling information in response to data calls.

·Compiled, tracked and analyzed financial performance metrics.

·Attends program reviews, financial reviews, and applicable meetings where budget/financial support is required.

·Provided input for the planning, tracking, analysis, and execution of funding.

·Assisted in tracking commitments, obligations, and expenditures to ensure performing activities are meeting periodic targets.

·Drafted spreadsheets, reports, and other documents and provide supporting analysis to present financial status of programs.

·Reviewed and verified internal and external congressional Reclamas.

CONTRACTING RESOURCE GROUP ACCOUNTING CLERK III SEPT2020-JULY2021 Port Hueneme, CA

·Provided support for Naval Surface Warfare Center Port Hueneme by performing the following duties.

·Maintained journals or subsidiary ledgers of an accounting system and balances and reconciles accounts.

·Reviewed invoices and statements verifying information, ensuring sufficient funds have been obligated, and if questionable, resolving with the submitting unit determining accounts involved.

·Reviewed include coding transactions and processing material through data processing for application in the accounting system.

·Analysis and reconciliation of computer printouts with operating unit reports (contacting units, researching causes of discrepancies, and taking action to ensure that accounts balance).

·Resolved issues with travel and other related matters by providing customer support to departments/offices and other Comptroller Department personnel.

·Pre-validated Internal and External funding documents.

·Pre-validated final funding documents.

·Sent accepted/rejected funding documents to corresponding financial POCs.

VSOLVIT, LLC./UNIVERSAL CONSULTING SERVICES SECRETARY II OCT2019-SEPT2020 Port Hueneme, CA

·Provided support for Naval Surface Warfare Center Port Hueneme by performing the following duties.

·Performed office-related and reception duties such as answering telephones, directing, and following up on calls, filing, updating charts and emails.

·Management and coordination of client calendars and scheduling conference rooms.

·Prepared and coordinated travel orders for employees utilizing the Defense Travel System (DTS).

·Process sensitive documents, maintain confidentiality and PII.

·Provided data entry and validation of government employee timekeeping information utilizing ERP.

·Prepared reports, charts, and metrics.

·Prepared, formatted, and reviewed official correspondence documents.

·Processed supply order requests utilizing the Procurement Request Tool (PRT).

·Completed and maintained supply order documentation.

·Created and followed up on service requests.

·Processed outgoing and incoming mail.

VENTURA COUNTY SHERIFF’S DEPARTMENT RECORDS SPECIALIST FEB2019-OCT2019 Ventura, CA

·Receive telephone calls; refer inquiries as appropriate; respond to complaints and requests for information.

·Receive and examine different types of documents for completeness, accuracy, and compliance with legal requirements; corrects documents or contacts law enforcement personnel for corrections;

·Process sensitive documents, maintain confidentiality and PII.

·Respond to requests for information from officers in the field.

·Receive reports of stolen vehicles, missing persons, stolen or lost property, warrants, repossessions, and restraining orders and enter into systems accordingly.

·Process pre-employment and/or criminal background checks for county, state and federal agencies.

·Enter data into Criminal Justice Information System (CJIS) and California Law Enforcement Telecommunications System (CLETS) systems.

·Enter and retrieve data from multiple county, state, and federal computer programs.

·Verify and update information in computer and in hard copy of records.

·Perform word processing duties related to records, including preparation of memos, letters and other material.

·Process payments for report fees.

·Balance sales and receipts at end of day.

·Type dispositions on arrests and warrants and forward dispositions, booking reports and other documents to District Attorney's office or courts.

·Learn and maintain current knowledge of laws regarding types of records information that can be released and other cases, laws, and regulations.

·Operate standard office machines, telecommunications equipment, microfilm equipment, photo imaging equipment, fingerprinting equipment, and various printers.

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GNC STORE MANAGER APR2018-FEB2019 Ventura, CA

·Strong team building, leadership, and managerial skills.

·Opening, closing, and operating the retail facility. Including but not limited to cash handling, inventory count and deposits.

·Recruiting, hiring, development of associates up to and including termination.

·Verify that all new hires complete all HR forms, paperwork, and file necessary documents.

·Ability to multi-task and coordinate, analyze, observe, make decisions, and meet deadlines in a detail-oriented manner.

·Responsible in ordering merchandise and supplies to maintain appropriate inventory level and verify all shipments.

·Ensure store and staff are in compliance with all corporate policies and standards.

·Maintain employee timecards and process payroll weekly.

·Maintain and file employee records and confidential information.

MOMENTUM BROADCASTING PROMOTIONS COORDINATOR OCT2015-MAR2018 Visalia, CA

·Professional with a customer focus. Ensure all my employees understand they are expected to bring a positive attitude to the workplace and be cheerful, cooperative, and productive; interact with listeners and clients with a customer service mentality.

·Recruit, hire, train and supervise support personnel and interns.

·Ensure station and customer content is included as promised for all on-air, on-the-street and digital marketing efforts and always reflects the station brand in a positive and relevant manner.

·Direct planning, preparation, logistics and execution of station promotions, appearances, remote broadcasts, special events, press releases, proposals, sponsor coordination, contesting, contest rules, and production.

·Make necessary arrangements for travel, lodging and food for VIPs.

·Coordinate with vendors and third-parties for events.

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PIER 1 IMPORTS SALES MANAGER MAR2011-FEB2018 Visalia, CA

·Over 6 years of retail management and administrative experience working as a manager.

·Handle all functions related to store operations, employee scheduling, administrative tasks and employee development according to company guidelines.

·Provide exceptional customer service.

·Present inventive solutions and possibilities for all of their home needs.

·Manage and coach a team of 10-15 employees to effectively perform all operations and sales tasks.

·Place shipments for customers and verify all incoming shipments.

·Oversee timecards and employee schedules.

Education

Moorpark College – Associate of Science, Business Administration.

National University - Bachelor of Science, Business Administration and Accounting. Projected graduation, 2023

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