Payroll/Hr Specialist High Level
Resume:
JOANNE SHELZI
Scottsdale, AZ *****
*******@***.***
Summary:
Ability to maintain confidentiality and exercise extreme discretion
Excellent problem solver, and high level of attention to detail and accuracy
Strong organizational skills, and work well under pressure
Ability to handle and prioritize multiple tasks and meet all deadlines
Computer Skills:
Paylocity iSolved UKG/Ultipro ADP/EZLabor/Workforce Now Paychex Paycom Paycor TriNet Great Plains Sage QuickBooks SAP Excel Bill.com NetSuite Reynolds & Reynolds SBT MS Word Access Solomon Internet AS 400 MAS 200 Workday ACT FRX Crystal Reports Timberline Workflow Management Suite Google SharePoint Outlook Zoho
Education:
Paradise Valley Community College Phoenix, AZ. Associate’s Degree Jan. 1986 – May 1988
University of Phoenix Phoenix, AZ. Bachelor’s Degree Aug. 1988 – Jan. 1990
Work Experience:
Johnson Companies (Owners Retired) – Scottsdale, AZ. Sept. 2021 – March 2025
Payroll Accountant & HR Specialist:
E-Verify, background checks, and drug screenings.
Setup and maintain employee payroll files, including I9’s.
Recruit and facilitate the hiring of qualified job applicants for open positions; collaborate with departmental managers to understand skills and competencies required for openings.
Process weekly and bi-weekly multi-state payroll, including FCP, garnishments, taxes, and other pre- and post-tax deductions.
Enroll employees with carriers and process life status changes and distribute all benefit enrollment materials and determine eligibility.
Managing the intake and processing of LOA’s including FMLA, maternity/paternity, extended disabilities, and workers’ compensation absences.
Successfully implemented Time and Labor Online for all employees.
Calculate and verify monthly bonus calculations and prepare bonus payrolls.
Create and maintain a variety of reports for auditing and compliance purposes.
Maintain and prepare PTO accruals and SICK.
Check to ensure funding for Payroll Taxes, 401K, Benefits, and Worker’s Comp.
Process terminations and final checks.
Enter COBRA qualifying event information for terminated employees.
Respond to all Unemployment Claims and Employment Verifications.
Accounting:
Perform general ledger accounting functions, including journal entries, account reconciliations, and month-end close processes.
Prepare and review financial statements, including balance sheets, income statements, and cash flow statements.
Assist with the preparation of annual budgets and forecasts.
Preparation of tax filings, including sales tax and income tax.
Ryley Carlock & Applewhite (Sold Firm) - Phoenix, AZ. May 2017 – Feb. 2022
Payroll Administrator & HR Assistant:
Ensure payroll records are complete and updated.
Ensure raises and promotions are processed in a timely manner.
Manage hourly employee timekeeping systems.
Reconcile payroll deductions with benefit plans, charities and other pre- and post-tax deduction plans.
Update master payroll excel file on a timely basis. Submit payroll journal entries and help with general ledger reconciliation.
Ensure tax compliance in all state and local jurisdictions; manage all compliance with Federal, State wage and hour laws.
Provide information and answer employee questions about payroll related matters.
Provide training as needed to ensure compliance and full utilization of the payroll platform.
Prepare and maintain employee payroll files, assuring accuracy, compliance, and confidentiality.
Track and maintain employee PTO policies and accruals in the payroll platform – cross check to PTO balances in Excel.
Assist employees in registering for or resetting access to ADP Workforce Now. Provide various reports and reconciliations for payroll, benefits, headcount and other data and required and requested by management.
Troubleshoot system issues with payroll platform.
Process all terminations ensuring accurate final pay calculations.
MC Residential Communities (New Supervisor) - Scottsdale, AZ March 2010 – April 2017
Senior Payroll & HR Assistant:
E-Verify, background checks, and drug screenings.
Setup and maintain employee payroll files, including I9’s.
Successfully implemented Time and Labor Online for all employees.
Coordinate with employees the compilation of payroll information (hours, commissions, rate changes, garnishments, etc.) needed to process payrolls.
Calculation and verify monthly bonus and prepare bonus payrolls.
Prepare and analyze payroll reports (weekly, monthly, annual, and ad hoc) to identify trends, discrepancies, and areas for improvement.
Manage data validation and file uploads, including pay adjustments, benefits, and W-2 resends.
Maintain and prepare PTO and sick accruals.
Check to ensure funding for Payroll Taxes, 401K, Benefits, and Worker’s Comp.
Enter COBRA qualifying event information for terminated employees.
Respond to all Unemployment Claims and Employment Verifications.
Perform the duties of the HR/Benefits Manager in their absence.
Hughes-Calihan Konica Minolta (Closed) - Phoenix, AZ Oct. 2007 – March 2010
Payroll & HR Administrator:
Maintain weekly payroll information collecting, calculating, and entering data.
Process bi-weekly payroll.
Calculate and process payroll taxes.
Maintain the electronic timekeeping system.
Processes bonus incentive payments to employees.
Update payroll records: changes in exemptions, insurance coverage, deductions, and employee status changes.
Resolve payroll discrepancies by collecting and analyzing information.
Provide payroll information by answering questions and requests.
Distribute paychecks and total pay cards to employees.
Auditing and Reconciliation of invoices from benefits carriers for payment.
Prepare weekly headcount report and other HR metrics reports.
Provide recommendations for continuous processes and procedures improvement.
Handle escalated and complex payroll and benefits issues.
Consistently adheres to and performs all duties in accordance with the Company’s safety and quality standards, policies and practices.
Perform other duties as assigned.
Spirit Finance Corp. (Sold Company) - Scottsdale, AZ July 1999 – Oct. 2007
Payroll & HR Coordinator:
Review and import employee timecards and spreadsheets into the Paychex payroll system completed and approved by the supervisors.
Check figures for accuracy and necessary approvals.
Reviews payroll documentation for accuracy and makes any necessary adjustments. Obtain necessary approvals.
Sort and distribute payroll checks to clinic offices for on-cycle and off-cycle check runs.
Communicate with the Human Resources Department to ensure the integrity of the payroll data including data related to new hires, terminations, transfers, and rate changes. Make updates as necessary.
Process special payrolls including the annual bonus and year-end adjustment payrolls.
Research and resolve questions from managers and employees as they relate to the processing of payroll information such as PTO, banking, garnishments, employment verifications, workers compensation, retroactive pay calculations, tax questions, and other changes.
Keep abreast of changes in local, state, and federal laws as they pertain to the payroll function.
Assist in special projects as assigned by management.
Accounts Payable:
Audit, process, and enter vendor invoices, expense reports, check requests, and other accounts payable transactions into the account’s payable application in a timely manner.
Financials
Journal entries
Match documents for payment and ensure correct coding.
Utilize excellent customer service skills to communicate effectively with company personnel and vendors regarding payment approval, to research and resolve questions, discrepancies and issues.
Reconcile vendor statements, research, and resolve issues with vendors.
Receive, stamp, sort and prioritize incoming accounts payable mail daily.
Prepare checks and remittance documentation for mailing and distribution.
Maintain and create documentation files for payable activities.
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