Accounts Payable,Staff Accountant, Payroll, General Ledger, Journal

JUDE ST. JOHN

Avenel, NJ ***** 914-***-**** **********@*****.**

Emerging Business Administration Professional with Specialization in Accounting

EDUCATION

Berkeley College, Woodbridge, NJ

Masters in Business Administration – May 2020

Berkeley College, White Plains, NY

Bachelor of Science in Accounting, 3.85 GPA - May, 2017

CPA – Ongoing Exams 2023

Notary Public

WORK EXPERIENCE

Westfield Area YMCA – Westfield NJ

February 2024 - Present

Staff Accountant

Bank Reconciliations

Accounts Payable

Accounts Receivable

Payroll Processing and Journalizing

Journal Entries

General Ledger

Cash Management to include Bank/Wire transfers

Account analysis

Budget monitoring/periodic review

Reporting

Month End Close Procedures

Cryopak Verification Technologies Edison NJ

May 2022 – October 2023

Senior Accountant

Bank Reconciliations

Journal Entries

Invoicing

Daily Sales vs Budget Report using Excel

Sales Margin Report on a monthly basis

Cash Management Report using Excel

Intercompany Billings

General Ledger

Payroll Processing and Journalizing

Onboarding of new hires to include collection of completed I-9 and W-9 Forms with supporting validation documents

Weekly Vendor Check run/ACH payments including recording payments against Vendor accounts

Positive Pay

Inventory reconciliation

Month end closing processes to include Euler reports, GL Account Analysis

Year-end Reports to include Account analysis for Audit

Balance Sheet Account Reconciliations

Assets maintenance

Collaboration with IT Department on the upgrading of ERP Exact Globe to include troubleshooting and testing of functions

Gerimedix

South Plainfield, NJ

July 2019 – March 2022

Assistant to Controller

Code and enter invoices into Sage 100

Weekly check runs; Expenses and Vendor payments

General Ledger

Journal Entries

Payroll - including orientation and onboarding of new hires

Purchase order receipt

Invoicing

Budget and Trend reports using Excel

Petty cash disbursement and maintenance

Order business supplies as necessary

Vendor maintenance

Communicate with vendors on billing issues

Month End Close

Wire Transfers

Assist in preparation of monthly and Year End reports

Assist with Human Resource Management

Maintaining and ordering of supplies

Robert Half: Steven Izzi Trucking and Rigging

October 2018 – June 2019

Accounts Payable Specialist

Code and enter invoices into Nexgen

Create vouchers for export to Sage

Weekly check run

Update vendors information as necessary

Create purchase orders

Communicate with vendors as necessary to ensure all invoices are paid in a timely manner

General ledger

Staff Accountant

Bank Reconciliation

Remote Deposits

Inter-company and external transfers

Payroll

Journalizing

Investigation and correction of discrepancies on the general ledger

Petty cash

Preparation of COGS daily reports

Accounts Payable

Golden Touch Imports – Edison NJ

Import Traffic Coordinator – October 2017 -July 2018

Place shipment on water using AS400

Book purchase orders.

Liaise with freight forwarder on a daily basis through OOCL Logistics

Extensive use of Microsoft Outlook to communicate with stakeholders on a regular basis

Issue chargebacks as necessary

Process managerial invoices

Process invoices, Bills of Lading, manifests and other shipping documents when received

Co-ordinate import traffic

The Millinium Group – Direct Mail Depot Piscataway, NJ

Bookkeeper – June 2017 – October 2017

Code and enter invoices using Quickbooks

Maintain vendors accounts

Make adjusting entries in the Journal as necessary

Process weekly Accounts Payable/Receivable

Print checks and match to invoices for signature

Prepare payments for mailing

Prepare reports using excel

Reconcile monthly balances with Balance Sheet totals

Maintain accurate details of invoice status, investigating discrepancies when necessary

Liaising with vendors as necessary to solve unresolved issues using either Outlook or the telephone

File invoices in a timely and accurate manner

R & G Brenner Tax Accountant and Financial Advisors Mount Vernon, NY Bookkeeper/Assistant Preparer/Administrator Seasonal - 2016

Balanced General Ledger to extract final balances for filing

Prepared Income and Expenditure Statements from sales invoices on a daily basis

Reconciliation of cash and credit transactions daily, maintaining accuracy

Collected an estimated $12,000 by cash daily

Processed credit card payments

Prepared bank deposits

Data Entry using CrossLink Tax Software and updated client base

Managed electronic appointment register, ensured co-ordination with all preparers

Sorted and Scanned Tax Forms and supporting documents

Managed administrative office

Training and supervisory of subordinate staff

managed multi-phone switchboard

Sears Yonkers, NY Bookkeeper/ Office Associate 2014 – 2015

Processed cash of $80 000 and checks $50 000 using AccuBanker machine daily

Maintained accurate daily ledger balances of all monies collected

Maintained daily balance in cash vault of $29 700 by conducting manual cash counts twice daily

Maintained petty cash system of $3, 000 daily

Prepared and distributed $200 to each register daily

Collected cash in excess of $2 000 from registers regularly throughout the day to aid loss prevention

Re-ordered currency as necessary to maintain denominational balances in cash vault

Collected register cash bags daily

Completed daily bank reconciliation

Worked with Candace Austine to prepare daily financial report of overall store performance for submission to Corporate Office through SDO

Investigate discrepancies between cash collected and register receipts daily, making recommendations to Loss Prevention as necessary

Managed multi-phone switchboard of over 20 lines to facilitate the efficient routing of calls

Monitored inventory levels and ordered office supplies and equipment when needed

Coordinated the collection and distribution of mail as necessary

Prepared end of day bank deposits and reported daily totals

Ensured accurate cash balances by physical count of safe and cash box twice daily

Processed end-of-day transactions and shut down store system

North East Comprehensive High School Wesley, Dominica Head of Business Department 2004 – 2013

Provided supervision, training and evaluation of staff aligning with strategic plan and goals

Coordinated motivational incentives to ensure maximum staff efficiency and retention

Reviewed and updated departmental strategic plans with department managers

Conducted meetings to evaluate progress and implement changes /adjustments as necessary

Created presentations for reporting to senior management using PowerPoint to highlight departmental activities and progress

Supervised departmental fund raising activities as well as the Business and Savings Clubs to ensure that students receive life skills for further development

COMMUNITY OUTREACH

Disaster Preparedness Board Member, 3 years, Wesley, Dominica

Board Member, Marigot Co-operative Credit Union, June 2011 - July 2013

PTA President, Wesley, Dominica, September 2010 – July 2012

SKILLS

Windows, Microsoft Office: Word, PowerPoint, Excel, Outlook, QuickBooks, Microsoft Dynamics, Sage 300, Nexgen.

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