Accounts Payable Staff Accountant

PROFILE

Established and Bilingual Financial Management Professional with over 20 years of Accounting, Analytical, and administrative expertise. Results-driven leader with excellent interpersonal skills; a strong emphasis in Accounts Payable. Proven history and success increasing profitability, improving performance, and cultivating productivity in sensitive, fast-paced environments and a highly competitive industry. Seeking a position with opportunities for growth and advancement that will benefit from my experience and leadership abilities. Capable of a wide range of assertive leadership roles.

EDUCATION

Master of Business Administration (MBA)

Fisher College, Boston, MA 2016 – 2018

AREAS OF EXPERTISE

Team Building/Leadership/Training

Invoicing/Purchasing/Estimating

Cultivating Business Relationships

Decision Maker, Prioritize & Delegate

Policies & Procedures/Compliance

Vendor/Supplier Marketing Skills

Staffing Development & Performance

Managing Multiple Projects

Organizational Leadership

Payroll/AR/AP

PROFESSIONAL ATTRIBUTES

Strong analytical and management skills, leadership qualities, and solid technical communication abilities

Demonstrates professional reliability, highly self-motivated with the ability to assume increased levels of responsibility, anticipates and meets needs to achieve outstanding results.

Highly organized, with the ability to multi-task in a fast-paced environment, responds quickly and effectively to problems.

Excellent proficiency in MS Office products, Solomon, QuickBooks, PeopleSoft, Oracle, SAP, Wolfpak, Opsbuyer/Opsbid, ultriPro, cashpro, Treeno, Wideorbit and numerous software applications.

Multi-faceted professional, providing management experience with the ability to effectively communicate across all organizational levels.

Bilingual in English and Spanish.

Staff Accountant

RAICES San Antonio, TX July 2024 – Feb-2025

Manage financial aspects of grants, ensuring compliance with Federal and State regulations.

Prepare and submit monthly billing to grantors, maintaining detailed tracking sheets.

Record journal entries for indirect costs, salary allocations, and expenses in NetSuite.

Serve as a key point of contact for financial inquiries from leadership and external grantors.

Provide backup support for additional accounting responsibilities as needed.

August 19, 2019-September 2022 Staff Accountant VIACOMCBS Boston, MA

Supervise the credit granting process for CBS local station by evaluating the creditworthiness of potential advertisers.

Contact clients to conduct credit check for reference purposes.

Approving and rejecting credit based on credit references & financial reports.

Review and approve new advertiser forms.

Process weekly billing for local TV: WBZ, WSBK & CBS digital.

Prepare expense accruals, journal entries, and other tasks for month/quarter-end close process.

Assist internal and external audits or reviews of the local station’s financial records.

Support sales group by providing accounting and financial information by researching and analyzing data.

Prepare, review & distribute monthly AR Account Executive reports to maintain receivables in accordance with company payment terms.

Assist account executives with all daily requests regarding advertiser order, clients, billing & TV spot adjustments.

Provide excellent customer service to all advertisers and employees.

January 2018-September 2018 Staff Accountant Advanced Instruments LLC. Norwood, MA

Enter expense vouchers into company software.

Verifies accuracy of expense reports

Determines proper account coding for all expenses.

Verifies proper signature authority on all outgoing cash requests.

Matches purchase order receipts to vendor invoices through automated ERP system.

Maintains backup documentation for all expenditures in a hard copy vendor file.

Maintains spreadsheets in Excel for A/P and Prepaid Expense account analysis.

Sends electronic listing of outstanding checks to bank for check-honoring verification.

Manage Use Tax

Analyze and reconcile company credit card statements.

Partner with the Payroll/HR resource to reconcile payroll accounts and reports to amounts shown in general ledger monthly.

Analyze cost of fringe benefit programs and prepare account analysis.

Balance all bank accounts to general ledger monthly

Report monthly sales and use tax amount to the proper state authorities and file the necessary forms.

Process credits for returned goods.

Installs, modifies, documents, and coordinates implementation of accounting systems and accounting control procedures.

Conducts studies and submits recommendations for improving the organization's accounting operation.

August 2013-June 2015 AP AR Supervisor Lewis Energy Group, Encinal, TX

Supervised team members, assigns workload, and provides training as needed.

Reviewed invoices for accuracy, resolves discrepancies and guides team members.

Implements management initiatives and streamlines the accounts payable process for maximum efficiency.

Regularly reports to management invoice inflow, processing outflow, projections, payment inaccuracies, number of past due invoices.

Implements reporting procedures and internal controls for maintaining accurate records.

Maintains a master list of programs for providing information to staff.

Reconciles a variety of accounts and reports for ensuring accuracy.

Cash reconciliation.

Feb 2011 – July2013 Accounts Payable Manager, Berkshire Property Advisors, LLC, Boston MA

Supervise staff and assist with daily activities ensuring quality control

Responsible for analyzing and streamlining all Accounts Payable..

Oversee vendor maintenance including, approving new vendors.

Resolve invoice and payment issues.

Conduct weekly Accounts Payable meetings.

Supervise expense report reimbursement process.

Process weekly AP reports, monthly office rent, check requests, and weekly check voids.

Prepare and conduct annual staff performance reviews, responsible for disciplinary action.

Ensure staff compliance with policies and procedures, provide courteous service.

Work closely with field employees and vendors regarding status of invoices.

Conduct Yearly Performance reviews.

Responsible for annual 1099 filing.

Special projects.

May 2007 - May 2010 Accounting Specialist, Public Consulting Group, Boston, MA

Primary AR/AP contact responsible for staff supervision, quality control, data entry, journal entries, and cash manager entries.

Processed monthly office rent.

Managed vendor inquiries and complaints.

Supervised expense report reimbursement process.

Prepared weekly Accounts Payable cash requirements, weekly check runs and voids, and check requests.

Participated in month end close process, achieved all deadlines for AR/AP.

Prepared and conducted annual staff performance reviews, responsible for disciplinary action.

Coordinated Accounts Payable weekly meetings and participated in Accounts Receivable meetings.

Processed, posted, and reviewed all cash receipts and invoices daily from various sources.

Coordinator for Accounts Receivable, managed aging on a weekly basis.

Applied credit/debit memos and unapplied payments.

April 2005 - May 2007 Assistant Director, Partners Healthcare Systems, Charlestown, MA

Facilitated daily management of operations

Prepared PowerPoint presentations and agendas for meetings.

Facilitated daily management of operations

Drafted and mailed invitation letters for program events

Provided general office support, including answering calls, greeting visitors, scheduling staff meetings, filing, photocopying, faxing, and organizing program events.

Processed invoices, payroll, and purchase orders.

Managed fiscal budgets including petty cash.

OTHER RELEVANT EXPERIENCE

2002 - 2004 Program Administrator, Boston Public Health Commission, Mattapan, MA

1999 - 2001 Accounts Payable Supervisor, Berkshire Realty Holdings, Boston, MA

San Antonio, TX 617-***-**** *********@*****.***

Patricia D. Alcorta

Contact this candidate