Executive Assistant

ANGELA MAZZA

Orlando, FL ***** ********@*******.*** 203-***-****

Bilingual: English & Spanish

EXECUTIVE ASSISTANT OFFICE MANAGER

Proactive, organized, and dedicated Executive Assistant with 15+ years of experience supporting C-level leaders in fast-paced corporate, healthcare, and global organizations. Skilled in complex calendar management, travel coordination, meeting planning, expense reporting, and office operations. Known for streamlining administrative processes, handling confidential matters with discretion, and serving as a key point of contact internally and externally.

CORE COMPETENCIES

• C-Suite Executive Support • Calendar & Email Management • Domestic & International Travel

• Event & Meeting Planning • Office Operations & Procedures • Confidential Communication

• Purchase Orders & Vendor Relations • Payroll & Timekeeping (Kronos)

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access)

• Systems: SAP, Oracle, Concur, WebEx, Teams

PROFESSIONAL EXPERIENCE

Executive Assistant

HCA Healthcare – Orlando, FL March 2022 – April 2025

• Coordinate domestic/international travel, itineraries, and global meetings.

• Process executive expense reports, purchase requisitions, and invoices.

• Facilitate onboarding for new staff: workspace, access, equipment setup.

• Process bi-weekly payroll using Kronos for senior management.

• Maintain capital expenditure logs and generate records using Microsoft Access.

• Prepare meeting materials including agendas, presentations, and minutes.

• Plan and coordinate office projects, events, and executive dinners.

• Manage heavy calendaring, meetings, and executive logistics for the Leadership team. Executive Assistant

Jubilant Pharma Holdings Inc. – Orlando, FL January 2019 – March 2022

• Provided executive support including scheduling, travel coordination, and expense reporting.

• Managed board meeting logistics, both on-site and off-site.

• Oversaw office operations, supplies, conference room scheduling, and vendor management.

• Maintained organized filing systems and managed confidential records.

• Created internal/external correspondence and reports for the leadership team. Imagineering Secretary I

Disney World – Orlando, FL October 2017 – January 2019

• Coordinated travel, logistics, and security clearance across Disney properties.

• Provided administrative support to the Project Management team.

• Managed conference rooms, office supply inventory, and PPE.

• Created purchase requisitions and orders via SAP.

• Led VIP project team site tours and coordinated special events. Executive Assistant to SVP, Global Marketing & Beauty Tupperware Brands – Orlando, FL April 2011 – May 2017

• Supported SVP with calendar, communications, and global travel planning.

• Led meeting coordination, minutes, and global event arrangements.

• Maintained the 12-month corporate marketing calendar and project briefs.

• Handled vendor approvals, invoices, purchase requisitions, and reports.

• Assisted with special projects including rebranding and global communications. Executive Assistant

SymphonyIRI Group – Stamford, CT November 1998 – April 2011

• Supported President, EVP, and senior leaders with calendars, meetings, and reports.

• Arranged complex domestic/international travel and processed visas.

• Managed Board and Town Hall meetings, and coordinated HR interview logistics.

• Led the Administrative Quality Team and ensured smooth internal communications. EDUCATION

Valencia College – Office Management (In Progress)/Business Specialist – December 2024 Warren Harding High School – Diploma

TECHNICAL SKILLS

Microsoft Office (Excel, Word, PowerPoint, Outlook, Access) SAP Oracle Kronos Concur WebEx Teams Zoom

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