Administrative Assistant Executive

ROSE D’AVOLA

********@*****.*** New York, NY 917-***-****

SUMMARY

Highly organized and detail-oriented Administrative Professional with over 20 years of experience supporting executives and teams across various industries. Expertise in office administration, executive support, travel coordination, expense processing, and event planning. Adept at managing multiple priorities in fast-paced environments while maintaining professionalism and discretion. Recognized for a proactive, collaborative approach and a commitment to efficiency and continuous improvement.

EXPERIENCE

CITISTAFFING LLC/NATIONAL BANK OF CANADA, New York, NY Receptionist/Administrative Assistant (Apr 2023 – Nov 2024)

• Managed reception area, greeted visitors, and handled phone inquiries professionally.

• Scheduled and coordinated conference room reservations, client meetings, and virtual calls.

• Processed incoming mail, checks for deposit, and HR-related correspondence.

• Assisted with vendor invoice processing using ARIBA Network

• Tracked payments to Bank and facilitated proper allocation with the Accounts Receivable team.

• Submitted expense reports and reconciled corporate credit card statements.

• Responsible for maintaining office supplies, snacks and arranging weekly team lunch.

• Liaised with building management and vendors for office maintenance and compliance. WHITECAP STAFFING/FIRST SENTIER INVESTORS, New York, NY Receptionist/Administrative Assistant (May 2022 – Nov 2022)

• Maintained office spaces, including conference rooms, pantries, and copy centers.

• Managed office supply inventory and procurement of snacks, coffee, and beverages.

• Greeted guests, announced visitors, and responded to calls appropriately.

• Coordinated meetings, virtual calls, and team events.

• Receive incoming mail and distribute accordingly.

• Processed and reconciled expense reports to ensure accuracy. ASSET STAFFING/MORGAN STANLEY, New York, NY

Administrative Assistant/Floater (Jul 2019 – Jan 2020)

• Provided administrative support across departments, ensuring seamless coverage.

• Coordinated meetings, processed expenses, facilitated onboarding, and maintained office organization.

• Oversaw food orders and travel expenses in Concur, ensuring budget compliance and approval. PRICEWATERHOUSECOOPERS LLP, New York, NY

Executive Assistant to Global Tax Leaders and Partners (Jun 2015 – Apr 2017)

• Managed complex executive calendars, itineraries, and priorities.

• Screened calls and emails, responding on behalf of partners as needed.

• Arranged domestic and international travel, ensuring visa compliance and logistics.

• Organized multi-time zone conference calls, web conferences, and meetings.

• Assisted in compiling and submitting time and expense reports. ADDITIONAL EXPERIENCE

PRICEWATERHOUSECOOPERS LLP, New York, NY, Executive Assistant, (Sep 1997 – Jun 2015) Provided high-level administrative support to senior executives, including the CIO, Vice Chairman, and leadership teams across multiple departments. Managed complex scheduling, correspondence, and travel logistics, including international itineraries. Coordinated high-profile meetings, professional development sessions, and corporate training logistics. Oversaw event planning for client meetings and networking events, processed billing and expense reports, and assisted with compliance documentation. Supported IT leadership by managing project meetings, follow-ups, and document production. Assisted with budgeting, financial reconciliation, and vendor management to ensure seamless operations. TECHNICAL SKILLS

Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) Concur Internal Financial Reporting System Lotus Notes Internal Ticket Management System ARIBA Network

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