Accounting Manager General Ledger
Resume:
Lisa Michelle Vick
www.linkedin.com/pub/lisa-vick/a1/563/538
*********@**********.***
Accounting, Audit Operations, HR Management & Compliance PROFESSIONAL EXPERIENCE
Destinations by Design Inc.; Las Vegas, NV SR Controller July 2024 to Current Key Accomplishments and Responsibilities
• Prepare a monthly budget to actual P&L variance report and BS variance report
• Prepare monthly KPI reports
• Prepare monthly analysis of COGS, Gross Margins, and compensation by project
• Review and approve accounting records and entries prepared by the Accounting Manager and Staff
• Maintain and reconcile balance sheet general ledger accounts, including fixed assets, depreciation, amortization, and prepaid expenses.
• Prepare compensation-related entries using payroll data as well as employee benefits, bonuses/incentives, and commissions
• Research general ledger account variances and root cause analysis
• Create and maintain various complex accounting schedules and calculations to aid the job costing process
• Timely and accurately process month-end accruals
• Responsible for reviewing accounts payable to ensure coding is accurate
• Comply with local, state, and federal government reporting requirements
• Assist with the preparation of financial data and schedules for the annual financial audit performed by an external audit firm
• Management of 1099 and escheat annual process
• Responsible for quarterly tax payments
• Assist with process and systems improvements, including design and implementation of key controls over financial reporting, maintenance of accounting policies and procedures, and the chart of accounts.
• Maintain records in accordance with GAAP
• Preparation of ad-hoc reporting as requested by management
• Preparation of month-end bank covenant reporting package for review by the CFO
• Other related responsibilities as assigned by the CFO or CEO
• Maintain and submit ESOP compliance standards
Fresh Wata LLC, FWR LLC, FWID LLC; Las Vegas, NV Controller July 2022 to July 2024 Key Accomplishments and Responsibilities
• Oversee and manage all Accounting and Audit compliance with State, City and Federal agencies.
• Cost Accounting in relation to entertainment, trucking, and payroll.
• Manage day-to-day accounting functions, oversee and train the internal accounting team.
• Reconcile and Audit COA for classification accuracy and efficiency.
• Oversee and approve all AP in relation to company cash flow.
• Review and work with the accounting team on AR collection – decide on bad debt accounts and collection account reporting to a third-party collection agency.
• Audit and renew all company insurance policies, licensing, and DOT submissions.
• Process, and review for accuracy, all month, quarter and year end functions and reporting.
• Manage and process payroll for (3) companies with 85+ employees
• Manage and oversee all HR functions internally.
• Reconcile, monthly, all bank and credit card accounts.
• Add and maintain all liability accounts to include vehicles, fixed assts, loans, employee advances, customer deposits, and due to accounts and record monthly depreciation.
• Oversee and implement new accounting programs and software to be cost effective for the company.
• Record and monitor accrued monthly balances.
• Set up and maintain Sales Tax accounts for Nevada, California, Arizona, and Texas. Reconcile sales tax accounts in the accounting software.
• Assist with Operation functions regarding building and warehouse.
• Oversee (4) companies, (7) bank accounts, and (3) credit card accounts Clark Natural Medicinal Solutions LLC; Las Vegas, NV Controller Feb 2018 to July 2022 Key Accomplishments and Responsibilities
• Inspect and maintain building maintenance and cleanliness as pertains to Marijuana State regulation 453A & 453D for 7 Licenses. (2 Cultivation, 2 Production, 2 Dispensaries, 1 Distribution)
• Train and educate employees, contractors, owners, board members and officers on Marijuana security measures, inventory control and chain of custody, disposal policy, packaging and labeling requirements, cleaning and sanitation, methods of cultivation, methods of fertilization, insect infestation, nutritional requirements, and safe handling of equipment.
• Ensure the security of the building and products within.
• Update and submit agent cards, works cards and background checks for all employees, contractors, board members, owners, and officers as it pertains to State and City regulations.
• Submit all advertising, packaging, and branding of products for distribution and sale to all State licensed dispensaries.
• Submit and maintain all taxes that are required by State, City, and County (wholesale, modified business, sale/use, and city 3%)
• Submit new and updated building and equipment modifications/plans to State and City planning divisions.
• Maintain all State and City licenses that relate to the marijuana business.
• Implement an H/R program and maintain such program for employees.
• Payroll for 75+ employees, submission of federal, state, and UI taxes as pertains to payroll.
• Accounting, budget analysis, A/R, A/P, and financial recording of all related transactions.
• Financial forecasting, Future profitability, General Ledger Auditing, Efficiency Auditing. State of Nevada; Las Vegas, NV July 2017 to Feb 2018 Auditor II/Marijuana Enforcement Division
Key Accomplishments and Responsibilities
• Interpret State laws and regulation, requirements, and restrictions for the Marijuana Enforcement Division
• Preform regulatory compliance audits with generally accepted auditing standards
• Preform internal controls and procedural audits for all Clark County MME’s
• Preform financial statement, tax return and statistical analysis for appropriate handling of revenue
• Write audit reports and make recommendations
• Communicate results of audits to both stakeholders and internal state staff
• Communicate and collaborate with both internal and external stakeholders to develop educational and compliance materials for the establishments and the public
• Preform pre-opening audits to ensure compliance with state regulatory NRS and NAC pertaining to 453A and 453D
• Preform investigations into non-compliance of the state regulatory code pertaining to the illegal distribution of medical and recreational marijuana
• Renewal of yearly state certificates and licenses regarding Clark County medical and recreational marijuana establishments.
vitaphone USA; Las Vegas, NV May 2016 to March 2017 Senior Accountant, HR Specialist, and Inventory Auditor Key Accomplishments and Responsibilities
• Inventory auditing and tracking of vitaphone CEM and Telesentry heart monitors (500,000 in on hand inventory)
• Maintain and collect inventory in the field: achieved 3% (250,000) recovery of delinquent returns
• Logistics determination regarding shipments to and from Germany, Canada, and United states. Reduced logistics expense by 6%, achieving maximum bonus.
• Build and develop new strategies for salespeople in the field regarding sales, repairs, and collections.
• Bi-weekly payroll of 30+ local employees and 10+ out of state employees with Wells Fargo Online Payroll. Calculate and maintain monthly commissions and bonuses.
• HR functions to include but not limited to, annual insurance census, 401k contributions, PTO usage and adjustments, exit interviews, worker compensation claims.
• Maintain all employee requirements regarding HIPPA regulations.
• Review, Research, and Process all weekly expense reports for outside Representatives
• Accounts payable, Accounts Receivable, A/R Collections, Credit Card Billing
• Audit and reconcile general ledger expense and liability accounts
• General Ledger entries to audited General Ledger
• Work depreciation schedule for fixed assets, calculating monthly depreciation and adjust balance sheet. Disposal of broken or depreciated assets.
• Audit and reconcile all state sales and use tax (Multiple States) bluefrog Plumbing + Drain; Phoenix, AZ May 2015 to April 2016 Senior Accountant/Office Manager
Key Accomplishments and Responsibilities
• Maintain all General Ledger entries and reconciliations for 3 companies.
• Complete month end closing; analyze financial data and present financial statements.
• Administer Accounts Payable and Accounts Receivable for 12 Franchises.
• Assist with Budget preparation and complete external audit requirements
• Set up amortization schedules and maintain interest rates for 12 Franchises.
• Implement and process payroll (50,000) per month.
• HR functions to include Insurance census and renewals maintain and supervise employee PTO time, new hire orientations and exit interview flow.
• Oversee office schedules and maintain office structure vitaphone USA; Las Vegas, NV November 2013 to March 2015 Senior Accountant, Logistics, and Inventory Auditor Key Accomplishments and Responsibilities
• Inventory auditing and tracking of vitaphone CEM and Telesentry heart monitors (500,000 in on hand inventory)
• Maintain and collect inventory in the field: achieved 3% (250,000) recovery of delinquent returns
• Logistics determination regarding shipments to and from Germany, Canada, and United states. Reduced logistics expense by 6%, achieving maximum bonus.
• Build and develop new strategies for salespeople in the field regarding sales, repairs, and collections.
• Bi-weekly payroll of 30+ local employees and 10+ out of state employees. Calculate and maintain monthly commissions and bonuses.
• Maintain all employee requirements regarding HIPPA regulations.
• Review, Research, and Process all weekly expense reports for outside Representatives
• Accounts payable, Accounts Receivable, A/R Collections, General Ledger Maintenance, Credit Card Billing
SAM’S CLUB; Las Vegas, NV September 2011 to October 2013 Inventory Audit Manager
Key Accomplishments and Responsibilities
• Managed daily audit operations for a busy warehouse; managed 2 Audit Associates.
• Participated in recruiting, hiring, training, scheduling, promoting, coaching, and evaluating of employees as needed.
• Performed extensive/detailed audits and prepared reports by counting merchandise, researching variances or discrepancies, identifying/accounting for shrink or overages, and adjusting inventory counts accordingly.
• Achieved a 0.115% shrink loss against $6 million in sales for fiscal 2011/2012 and 0.21% against $10 million in sales for fiscal 3012/2013 – both lower than projection.
• Instituted new procedures which reduced employee and customer theft.
• Maintained OSHA/Hazmat safety operations, conducted regular safety sweeps, and ensured absolute regulation compliance.
• Planned work duties based on priority and executed most time/cost efficient manner.
• Adopted policies/procedures which improved associate and member service levels. LITIGATION SERVICES, INC; Las Vegas, NV September 2008 to April 2009 Assistant Controller
Key Accomplishments and Responsibilities
• Processed payroll for 2 separate companies via ADP system – 30 employees.
• Assisted Controller with $10,000 per month in accounts receivable along with several thousand per month in accounts payable.
• Reconciled month end statements for 5 bank accounts plus prepared complete month end reports and spreadsheets.
• Recorded sales information for both companies - $5 million per year.
• Developed and budgeted a human capital plan for employee events.
• Assisted Controller with all HR functions including insurance, benefit plans and vacation or sick day maintenance.
NORTHERN OFFICE SUPPLY; Anchorage, AK July 1995 to June 2008 Controller
Key Accomplishments and Responsibilities
• Managed daily business office operations and supervised up to 20 personnel.
• Coordinated inventory procedures and reduced shrinkage from 15% to 5% with over $2 million inventory and more than 25,000 in stock items.
• Oversaw all aspects of purchasing an average of $500,000 per month.
• Posted payments, adjusted customer accounts, collected $125,000 accounts receivable per month, and made up to $100,000 in total deposits daily.
• Audited accounts receivable and collected $50,000 in over 90-day past due invoices.
• Input all office supply business tracking and ordering information.
• Processed/approved semi-monthly payroll taxes along with quarterly 941’s/940’s, quarterly state ESC, annual W-2’s, W-3’s, 1099, and all payrolls.
• Generated General Ledger, spreadsheets, P&L reports, reconciliations.
• Negotiated vendor contracts and was an authorized check signer.
• Implemented promotional programs which motivated sales staff and increased revenue.
• Helped increase gross sales by 5% and bottom-line ROI by 10%. FORMAL EDUCATION
UNIVERSITY of Anchorage, ALASKA Anchorage, Alaska
Bachelor’s Degree in Business Management
SAVE HIGH SCHOOL Anchorage, Alaska
General Education Diploma
SPECIAL TRAINING
Advanced Accounting Operations and Financial Management, GAAP, Microsoft Word, Excel, and Outlook,
DDMS Office Supply Tracking and Ordering System,
QuickBooks Systems, Sage MAS90 (100) System, NetSuite, Quest Software Time System, NOVAtime Time System, QuickBooks Time Tracking, Federal EFTPS, Wells Fargo Ach and CEO Portal, ADP Payroll Solutions (Workforce, TotalSource, Run), Paychex Payroll, Coastal Payroll, Paycom Payroll, State of Nevada Metrc System, MME Agent Portal, Accela Citizen Access, Procurify Purchasing System, Concur Expense Reporting, Notary for State of Nevada REFERENCES
Kandi Theobald Las Vegas, NV *****.********@*****.*** 702-***-**** Duane Christensen Las Vegas, NV ***********@***.*** 702-***-**** Mike Sassano Las Vegas, NV **@***********.** 917-***-**** Brad Tritle Las Vegas, NV ****.******@***********.*** 480-***-**** Joann Mariano Las Vegas, NV ***********@*****.*** 702-***-****
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