Executive Assistant

Giselle Dimond

Executive Assistant

310-***-**** ****.***@*****.*** Linked In: https://www.linkedin.com/in/giselle-dimond-25a7831b9/

Professional Summary

Experienced and mission-driven healthcare operations professional with 10+ years supporting executive leadership and cross-functional teams across clinical research, biotech, and oncology. Adept at navigating fast-paced, highly regulated environments, with a proven ability to adapt quickly and deliver results across diverse sectors. Skilled in streamlining operations, managing complex projects, and driving patient-centered innovation. With a strong foundation in healthcare administration and regulatory coordination, I bring a calm, solutions-focused approach to collaboration and execution. Now relocating to the San Diego area, I’m excited to apply my versatile skill set to new challenges—bringing operational excellence and executive-level support to a mission-driven organization like Philips.

Professional Experience

IDEAYA Biosciences July 2024 – April 2025

Project Coordinator (Contractor)

Streamlined the Vice President of Clinical Operations’ meeting coordination using Outlook increasing executive availability for high-priority initiatives and contributing to a 10% improvement in on-time project deliverables

Fostered collaboration across cross-functional teams to align project objectives with organizational goals, optimizing operational efficiency and enhancing prioritization for senior leaders, driving decisions significantly contributing to early site study expansion by one month

Developed and maintained detailed agendas and weekly action item trackers in Excel ensuring 100% follow-through on key tasks and consistent alignment with clinical and regulatory priorities

Agenus, Inc. January 2021 – June 2024

Executive Assistant/Project Coordinator to CMO and VP of Early-Stage Clinical Development

Efficiently managed the demanding calendars of the Chief Medical Officer and VP of Early-Stage Clinical Development, often under tight deadlines, while orchestrating intricate, last-minute global travel and scheduling logistics to ensure seamless execution of high-stakes regulatory meetings and strategic cross-functional initiatives in a fast-paced biotech environment.

Streamlined high-level executive meetings in partnership with the Chief of Staff to the CMO, driving timely follow-up with KOLs and PIs which expedited clinical trial protocol execution, global trial expansion, and ensured FDA readiness and compliance through precise agenda planning and presentation development.

Led cross-functional coordination with Clinical Development, CEO, and COO offices to execute high-impact advisory board and clinical meetings, accelerating site activation through early identification of patient and/or site participation barriers.

Served as the primary liaison between the CMO, leadership team, and internal/external stakeholders, professionally managing over 100 emails and 15+ calls weekly to ensure timely communication, streamlined decision-making, and strengthened executive relationships

Coordinated with IT, and internal teams to execute off-site events and team-building initiatives, managing logistics, and timelines for smooth execution

Oversaw the end-to-end execution of MSAs, SOWs, and CDAs with 100% accuracy and compliance in coordination with the legal team, supporting key biotech engagements including scientific congresses, 1:1 KOL meetings, and strategic partnerships; averaged 5 agreements monthly and up to 15 during conference periods.

Entrusted with highly sensitive information, consistently exercising sound judgment and maintaining strict confidentiality to support executive decision-making and protect organizational integrity

Accomplished high volume expense reports with 100% accuracy and submission

Saint John’s Cancer Institute July 2015 – January 2021

Executive Assistant to Executive Director & Manager of Cancer Clinic

Simplified executive operations by managing the Executive Director’s clinical, research, and academic responsibilities—resulting in improved scheduling efficiency and reduced administrative delays by 15%.

Led the successful expansion of the outpatient cancer center from 3 to 9 treatment chairs, increasing patient treatment capacity by 200%. Collaborated cross-functionally with clinical, administrative, and facilities teams to resolve operational challenges in real time, resulting in a 7% improvement in patient treatment delivery and overall care efficiency

Managed and mentored six research administrative assistants and implemented workflow improvements reducing task turnaround time increasing team productivity by 10%

Drove significant gains in clinical operational efficiency by successfully minimizing disruptions, eliminated workflow bottlenecks, and ensured timely execution of high-priority tasks—resulting in faster turnaround times, smoother operations, and a 10% boost in team productivity within a high-pressure environment

Improved cross-departmental collaboration as the primary liaison between leadership, medical, research, and administrative teams, enhancing communication and accelerating decision-making

Standardized clinical policies and procedures, driving improved compliance, operational clarity, and streamlined onboarding

Strengthened patient relations by managing escalated concerns professionally and promptly, improving satisfaction and reducing recurring issues. Urgent concerns were addressed within 48 hours. Non-urgent resolutions were managed through completion

Protected institutional integrity through strict confidentiality and secure handling of sensitive, proprietary information

Maintained seamless front office operations by providing reliable backup during staffing gaps, ensuring uninterrupted service and workflow continuity

Beverly Hills Cancer Center March 2013 – July 2015

Administrative Assistant to CFO & Patient Financial Counselor

Aligned complex schedules and communications to support leadership priorities with key business functions, driving efficient decision-making and enhancing organizational performance

Directed process improvement initiatives that optimized patient financial collections, increasing revenue efficiency by 5% while maintaining professionalism and discretion in addressing sensitive issues

Skills

Organizational skills

Communication skills

Interpersonal skills

Executive administrative support

Client and patient confidentiality

Proactive problem-solving

Cross-functional collaboration

Adaptability and Flexibility

International and domestic travel logistics

Executive calendar management

Project management

Time management

SAP Concur

Microsoft Office

Agiloft contract management software

Education

Bachelor of Science in Healthcare Administration

Grand Canyon University

Professional Development

Project Management Masterclass for Administrative Professionals (Virtual)

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