Pre-Award Management Specialist
Resume:
Portia N. Darby
************@*****.***
Education
Master of Legal Studies, Washington University School of Law May 2018 Top 10% National Scholastic Honors
Bachelor of Arts in Social Sciences, Harvard University May 2013 Professional Experience
Humana Military (Remote)- Louisville, Kentucky
Senior Contract Management Professional June 2024 - Present
• Delivered compliant business solutions related to Pre-Award RFP Package and execute all CMT functions from cradle to close-out
• Proficient knowledge of Medicare and Medicaid Usage and benefits for Veterans and family
• Respect HIPPA regulation, and Adhere to Waste, Privacy and Fraud prevention of PPI and risk mitigation
• Application of policy TOM, TSM, and TRICARE Manual and it’s supplication to various contracts.
RB Consulting, Inc. - Department of Veterans Affairs (Hybrid) Frederick, MD Contracts Management Specialist December 2021 – June 2024 I Care Award Recipient for Excellence & Commitment
• Supporting the Department of Veterans Affairs (VA) Office for Small Disadvantaged Business Unit
(OSDBU) in Specialize Contracts Awards through procurement outlined in the Federal Acquisitions Regulations, VA Acquisition Regulations, Public Laws, and Agency policy to obtain client Contract Awards, Option renewals, Modifications, Close outs and Recompetes.
• Ability to independently draft all pre-award documentation for pre-award acquisition conducting a Request for Proposal package to include (Acquisition Plans, Acquisition Strategies, Performance Work Statements (PWS) and Work Breakdown Structures (WBS), RFI/RFP packages, contract modifications, or technical instructions).
• Experience using the Federal Acquisition Regulation (FARS) and Knowledgeable with Defense Federal Acquisition Regulations System (DFARS) as a standard in procurement.
• Ensuring that the contract information is accurate and current and compliant with policy regulation.
• Documenting pertinent contract terms and conditions and the adherence to policy regulation.
• Preparing client contracts. (Service, Goods, Events, IT, SAAS)
• Assisting in the preparation of reports, market research, and perform analysis of delivery requirements into Independent Government Cost Estimate (IGCE)/ Price Cost Analysis.
• Strong understanding of the Federal Government acquisition lifecycle.
• Negotiating contract terms and conditions with internal and external business Stakeholders/COR’s (Contract Officer Representative) to mitigate risk and ensure compliance with business leaders per regulation.
• Serve as the Primary liaison with the COR’s and CO’s (Contracting Officer) in Acquisition Office on all legal matters.
• Ensuring timely and accurate contract approval and submission through secure platform to appropriate authorities/signers.
• Performing document review meetings with Stakeholders and Contract Office Representatives.
• Preparing certified invoices based on proposed budget and complete final invoices for Contract Closeout confirming all deliverables met.
• Experience with red-lining contract changes to ensure compliance with contract terms and conditions documents, change orders and amendment documents.
• Full understanding of Contractual clauses of indemnification, non-competes, limited liability, and warranties, Non- Disclosure Agreements(NDA), and Non- Prosecution Agreement(NPA). Portia Darby
Professional Vitae
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• Provides guidance to stakeholders in all contract matters including contract requirements, contract interpretations, and risk mitigation.
Marcum LLP & Financial Advisors Washington, DC
Proposal Processing Specialist January 2019 – December 2021
• Proofread, and produce engagement letters, presentations, and financial statements.
• File, record, recover, archive, scan, maintain documents in shared drives.
• Ensure agreements are compliant with policies and financial regulatory guidelines including confidential and proprietary information pertaining to the firm.
• Lead logistics trainings and delegate task assignments to staff in NYC, FL, and CA office admins on formatting documents and processes.
CALIBRE CPA Group, PLLC Bethesda, MD
Compliance Coordinator & Field Auditor September 2018 – January 2019
• Travel to employer facilities to conduct on-site inspection of records, payroll, tax, and personnel records to determine employer compliance with collective bargaining agreements.
• Submit reports of audit findings to Fund Administrators on a variety of employee benefit plans.
• Provide support to the Principal Chief of Compliance and Compliance Audit team with Audit reports and communicate with Business owners to mediate risk.
• Correspond with attorneys both client and employers request concerning legal matters. Quarles & Brady Washington DC
Immigration Paralegal June 2018- September 2018
• Filed the following immigration forms: H-1B, H1B Extensions, I-129, A-11
• Filed visitor visas, lottery applications, and letters for Requests for Evidence (RFE).
• Prepared budgets, expense reports, contracts, legal forms, and internal compliance audits.
• Developed policies, regulations, standard operating procedures, and guidelines.
• Provided advice and guidance to a wide range of immigration regulations, policies, legislation, and principles.
Ibanez Whitlock & Cho St. Louis, MO
Legal Assistant/Paralegal Dec 2017 – May 2018
• Filed the following immigration forms: H-1B, H-2B, I-485, I-864, I-129, I-130/130a, I-134, I-539, I- 765, and N-400, A-11.
• Conducted client intake interviews and assessment review.
• Corresponded with the USCIS office; prepared authorization forms specific to immigration filing applications schedule code.
• Prepared clients for naturalization interviews, oaths, exams, and arranged appointments for interviews with USCIS Office.
Law Office of Rowena Nelson Upper Marlboro, MD
Litigation Paralegal July 2013 – Nov 2017
• Managed trial calendars, contact database, and network communications (newsletters, social media, website updates).
• Conduct pre-claim investigations, intake interviews, and administered client contracts.
• Prepared witness materials and internal documents for attorney review and case preparation.
• Manage logistics, organized case files, witness files, exhibits, and assist during depositions and trials.
• Prepare bankruptcy ballots and trustee packets.
• Request and correspond with discovery interrogatories.
• Production of document filings with the District Court Clerk’s office Portia Darby
Professional Vitae
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• File the following pleadings with the District Courts: Motion to compel, Proposal orders, Continuances, re-hearings e-file (ECF) bankruptcy cases. Internship Enrichment
Police Accountability Board, (PAB) Anne Arundel County, MD Trial Board Judge- Community Volunteer January 2023 – 2024
• Review Law enforcement agency investigation conducted, and complaint filing made by members of the public against a law enforcement officer.
• Make determinations based on preponderance of facts and evidence to exonerate or administrate recommend discipline in accordance with law enforcement disciplinary matrix. The Washington Center Washington, DC
Intern, Alumni 2013 & 2017
44th Presidential Inaugural Campaign to Former President Barack Obama
• Collaborated with Carnegie Endowment, USAID, and MCC to develop perspective mission goals.
• Facilitated discussions in politics, human rights, women of today, leadership, empowerment, and bridging the gap of constituents and world leaders.
• Negotiated topics with Israeli Diplomat regarding Israel’s national interest and security vendetta with Palestine at the Israeli Embassy in Washington DC.
• Led debate opposing SuperPacs tactics influencing of mass media in political campaigns.
• Engaged in tax reform discussions with Grover Norquist.
• Participated in an Interactive Seminar with Eugene Kang, Former President Barak Obama’s Travel Coordinator and Special Assistant.
Harvard Publications
• International Foreign Policy on Human Rights & Abortion: Decision Memorandum, December 4, 2012
• Foreign Policy Brief: America’s 21st Century Policy Reform on Abortion and Human Rights, November 5, 2012
• The American Welfare: Industrialization Depends on Public Spending as System for Social Support, October 10, 2012
• Darby, Portia. India: Human Trafficking. World Poverty and Human Rights. Harvard University. World Poverty Human Rights. April.26.2010
• Darby, Portia. Saving Poverty with Production Possibilities of Genetic Foods. Harvard University. World Poverty Human Rights. March.29.2010
• Darby, Portia. New Passion of Terrorism & Infringement of Children Human Rights. Harvard University Extension School, April 4, 2012. http://wphr.org/blog/2012/04/02/the-new-passion- ofterrorism-and-infridgement-of-children-human-rights Technical Skills:
Expert in Microsoft Office365 programs, MacPac, Advance LexisNexis, WestLaw Next, People Soft, PACER, Legal Analytical Research Methods, Develop Statistical Analytical Data, Analyze Data Techniques, Adobe, Opera, OnQ Systems, Expert Assistant & CCH ProSystem Citrix Caseware, Pulse, Intapp, Docusign, Teamsters, Zoom, FORCE requisition development, VISIO, Manage BTT/ARM requirements, iFAMS & IPPS requests and submissions, and DocuSign License
Maryland Public Officer, Notary Commission exp. 2028 Foreign Languages
Conversational French
Beginners Spanish
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