Administrative Assistant Accounts Payable

Zoila M. Vega

917-***-****

**********@***.***

**** *** ***** #**, *****., NY 11214

Experience

Administrative Assistant, Heartshare St Vincent Services December 2023 - Current

Participates in administrative staff meetings and attends other meetings. Greet and attend to Customers. Maintains human resource information system records and compiles reports from the database. Manages all operations relating to onboarding and coordinate new hire orientation with other departments. Accounts Payable & receivable, Keep the facility organized and make sure it is running smoothly.

HR Manager/Sr. Executive Assistant, Palmco Administration LLC September 2013 – May 2022

Manages all operations relating to onboarding and coordinate new hire orientation with other departments. Manage the full cycle of staff recruiting, including meeting with hiring managers to create a recruiting strategy, sourcing, and interviewing candidates, and extending job offers. Ensure that necessary equipment is in place for new hire(s); Manage office space and coordinate office moves as required. Ability to handle large variety of details and work under pressure across all levels of organization. Participates in administrative staff meetings and attends other meetings. Record the minutes of the meeting and inform employees of changes to the business or special events. Maintains human resource information system records and compiles reports from the database. Accounts Payable & receivable, Timekeeping/ payroll with Paychex. Provide administrative support to CEO and VP’s. File management, mail sorting, answering requests for information and general correspondence. Responsible for collection of rents and all monies on site including scanning of checks via Yardi and bank deposits as needed. Handles all resident billing, payment, and ledger inquiries. Enters all HAP share changes per agency documentation (HPD, NYCHA) on the tenant and HAP ledgers; adjusts prior period billing based on share change effective dates. Uploads agency correspondence such as share change notices to each resident’s Yardi profile. Screen phone calls, emails, mail, and visitors; route and resolve information requests. Conduct research, prepare correspondence and statistical reporting. Schedule travel, appointments, and meetings. Supervise clerical staff. Coordinate space and office organization, and special projects plus always keeping the office running smoothly.

Medical Administrative Assistant/Biller, Be Well Medical Center May 2011- July 2013

Prepare Medical charts for providers, collect copays, make schedule, and confirm appt. Administer the coordination for health services for the patients and process the billing for providers. Prepare medical room for providers, get supplies and check benefit eligibility for patient either by phone or internet.etc.

Education

September 2023 - Present

Bachelor’s Degree, H.R. Administration, South New Hampshire University September 2011 – August 2013

Associate degree, Medical Coding-Billing Administration, Ultimate Medical Academy September 2002 – November 2004

Associate degree, Office Administration Operation, Borough Manhattan Community College Skills & License.

Administrative Duties Data analysis Communication

Organization Management Medical Coding

Medical Billing Electronic Medical Record (EMR) Customer Service Licensed -Notary Public

Computer knowledge in Microsoft Office suite: Excel, Word, PowerPoint, Access, etc.) Skills on systems like: P2C, SPA, Yardi, LM 2010, AS/400, CMHC, ePaces, ICD-9-CM, HCPCS Level 1 & 2, Siebel, Assist, Novell, Act! Lotus 123, Paycom, ADP, Peoplesoft, QuickBooks (Pro & Premier) and quickens. Bilingual: Spanish - Read, Write and Translate