Executive Assistant Business Intelligence
Resume:
DIANE DEVITT
East Orange, NJ ***** ***- ***-**** *********@*****.***
PROFESSIONAL SUMMARY
C-Level Executive Assistant Pharma Operations & Event Coordination Confidential Executive Support Resourceful and detail-oriented Executive Assistant with 20+ years of experience supporting C-suite and senior leaders in the pharmaceutical industry. Proven expertise in calendar management, global travel coordination, budgeting, and cross-functional communication. Trusted for discretion, responsiveness, and proactive problem-solving across high-pressure environments. CORE EXPERTISE
●Executive Administrative Support ●Project & Event Management
●Travel & Expense Coordination ●Vendor & Contract Management
●Meeting & Calendar Coordination ●Budgeting & Expense Reporting
●Pharmaceutical Congress Management ●Confidential Data Handling
●Process Optimization & Workflow Efficiency ●Cross-Functional Collaboration PROFESSIONAL EXPERIENCE
C-Level Executive Assistant, Eisai Inc – Nutley, NJ, 03/2020 – 03/2025 VP, Business Innovation & Transformation and Executive Director of Business Intelligence, 07/2022 – 03/2025
●Provided executive-level administrative support to senior leadership, ensuring seamless daily operations.
●Coordinated complex calendars, domestic/international travel, high-profile meetings with catering as needed.
●Prepared reports, powerpoint presentations, and financial documentation for strategic decision-making.
●Managed internal/external onboarding for new hires and SAP/SRM generated POs submissions.
●Processed vendor new/change forms as required with vendor management.
●Processed and tracked invoices through Readsoft and oversaw legal contract requests in eContracts.
●Coordinated team-building initiatives and cross-functional collaboration for company-wide projects.
●Allocated expense reports in concur, purchase orders payments to ensure compliance with corporate policies.
●Educated new hires on systems of organization and record management best practices.
●Worked with the IT team to address technical issues and system updates.
●Assisted in the creation and implementation of Standard Operating Procedures.
●Coordinated with different departments to ensure seamless flow of information and resolve data-related issues.
●Oversaw office supplies, equipment, and facilities, ensuring a well-organized and functional workspace. VP, Corporate Planning and Executive Director of Business Intelligence, 07/2020 – 07/2022
●Scheduled and coordinated US and global leadership ExCom monthly catered meetings and strategic sessions.
●Coordinated executive quarterly business plan meetings, aligning key stakeholders across departments.
●Processed SAP/SRM requests, generated POs and vendor add/change forms and invoices processes.
●Organized onboarding and transitions for new hires, and consultants, domestic and international travel.
●Managed complex schedules, ensuring alignment with business priorities.
●Led procurement and legal contract processing, streamlining documentation workflows.
●Spearheaded recognition initiatives, designing awards for internal team events. Chief Planning & Strategy Officer and Executive Director of Business Intelligence, 03/2020 – 07/2020
●Scheduled and coordinated US and global leadership ExCom monthly catered meetings and strategic sessions.
●Processed SAP/SRM requests, vendor add/change form processes and generated POs for business transactions.
●Coordinated executive quarterly business plan meetings, aligning key stakeholders across departments.
●Managed legal contracts and financial documentation with high accuracy.
●Provided confidential executive support during a high-growth period. Senior Executive Assistant, Bayer Pharmaceuticals, Whippany, NJ, 08/2007 - 12/2019 VP, Global Business Development & Licensing, Oncology and Congress Manager & Director of Marketing Communications
●Provided comprehensive executive support to the Head of the Oncology Strategic Business Unit (Oncology SBU) and other team members.
●Handled complex travel arrangements and maintained the head's calendar.
●Managed confidential documents, expense reports, and department SharePoint files.
●Prepared research materials, agendas, and presentations for meetings.
●Assisted with team building, organizational culture, and morale initiatives.
●Organized deadlines for requests, events, meetings, town halls with catering as needed .
●Reviewed vendor details for approval using SAP/Your Doces.
●Processed SAP/SRM requests and generated POs for business transactions and invoices processes..
●Enhanced skills via eLearning courses and comply with annual HR policies.
●Supported congresses (ASCO, ESMO & JPM) and provide executive assistance to Congress & Marketing Communications Manager.
●Used MS Office tools frequently and oversaw internal filing systems.
●Ensured workflow aligns with timelines, handled special projects, and managed confidential information. Executive Assistant, Pfizer – New York, NY, 11/2001 - 03/2005 Local Market Team and Women's Health Group
●Provided comprehensive administrative support to senior leadership.
●Maintained confidential records and facilitated interdepartmental coordination.
●Managed finances (invoices and grants), updated various communication tools.
●Maintained departmental organization and completed training in learning systems, and chaired support staff meetings with catering as required.
●Provided administrative support to the Medical Director and Clinical Study Managers.
●Organized calendars and allocated expenses, managed correspondence and protocols.
●Onboarded new hires and assisted with special projects. Secretary/Administrative Assistant, Forest Laboratories, Inc, - NY/Newport, NJ, 04/1997 - 06/2001 Clinical Operations and Pharmacokinetics Departments
●Supported executives with project coordination, travel planning, and expense reporting.
●Supported the Associate Director and team with administrative tasks, handled communication lines.
●Managed contracts and time sheets, organized calendars, and maintained documentation systems.
●Provided secretarial support to senior leadership, coordinated meetings with catering as required.
●Greeted external clients, prepared clinical case report forms, presentations, and quarterly budgets. EDUCATION
Associate Degree in Science & Business Administration, Essex County College - Newark, NJ PROFESSIONAL DEVELOPMENT
●Completed professional development courses in CounselLink, eContracts, HCPEngage, and ReadSoft to support efficient contract and invoice management workflows.
●Attended healthcare professional workshops to stay informed on industry trends, regulatory updates, and best practices in administrative support.
TECHNICAL SKILLS
Administrative Tools: Microsoft Office 365, Google Suite, OneNote Finance & Procurement: SAP-SRM, Concur, Readsoft
Event/Project Tools: Cvent, SharePoint
References: Available upon request
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