Executive Assistant Vice President

IVONNE D'ALESSIO

347-***-**** ***********@*****.*** linkedin.com/in/ivonne-atara

EXPERIENCE Oct 2018 - Present

Kobre & Kim, New York, NY

Executive Assistant to the CFO & GPO

• Proactively maintain a daily schedule and oversee heavy calendar management, coordinating internal and external meetings and calls with international members while paying attention to global time zones.

• Work closely with colleagues to organize programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, and controlling event budgets.

• Ensure accuracy of complex and detailed travel plans and itineraries. Compiles documents for travel-related meetings.

• Prepare monthly expenses reports and monthly reimbursements. Reconcile corporate credit card accounts.

• Provide discreet personal support, follow-up on requests, and assistance with projects as needed.

• Assists and coordinates large BD meetings, events, conferences, dinners and training. Union Square Events, New York, NY Nov 2016 - Dec 2017 Office Administrator

• Provided enlightened hospitality, all-around assistance, and arrangements at monthly events/celebrations

• First point of contact for all visitors, callers and staff

• Translated/interpreted company policies, procedures and programs for Spanish speaking employees

• Trained and mentored colleagues and conducted numerous successful onboarding programs

• Organized and maintained an efficient and presentable office environment; managed office supplies and associated budget, compared suppliers to secure cost savings while preserving quality

• Increased sales by 30% by applying various strategies to improve customer experience

• Coordinated employee special occasions including company anniversaries and birthdays Ms. Maebh Shery, Vice President at Goldman Sachs, New Jersey Aug 2013 - Jul 2015 Personal Assistant to Ms. Shery

• Managed a broad range of responsibilities that allowed clients more time for family activities, networking events, worry-free travel and leisure pursuits

• Planned, coordinated and oversaw domestic and international travel arrangements including flights accommodations, various reservations, ground transportation and prepared itineraries

• Provided personal assistance in creating packing list for travel, anticipating weather/logistics/scheduling/events

• Designed organizational solutions for computers, files, business, financial and household records

• Entrusted to manage confidential and sensitive matters, such as intimate dinner parties, casual gatherings and large formal affairs

El Corral Gourmet Restaurant, Bogota, Colombia Sep 2009 – Dec 2012 General Restaurant Manager

• Discussed specific requirements and expectations concerning events with clients

• Managed and developed strategic plan of action to ensure cost of event remains under budget

• Researched and negotiated suitable venues or locations as per requirements and budgetary constraints

• Re-assessed communication plans, special packages, processes, and look-and-feel appeal in collaboration with cross-company teams

• Assisted in achieving business objectives through leads generated from seminars, special events, and trade shows Negotiated and managed contracts with sub-contractors and vendors EDUCATION

Thomas Edison University, BA, HR Management, Trenton NJ (2019) Externado University, MA, HR Management, Colombia MA (2009) Unitec University BA, Hospitality & Business Management, Bogota, Colombia (2006) SKILLS/LANGUAGE

• Application/Business So tware: MS Word, Excel, PowerPoint and Outlook; UltiPro, Caterxpert, Chrome River, Intapp, timekeeper, 3E, Slack, iManage/DMS, Sales force.

• Strong prioritization skills and ability to multi-task.

• Fluent in Spanish and Portuguese.

• Human resources and hospitality background.

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