Personal Assistant Executive

Andrea Gandolfi

Doxie**@gmail 786-***-****

Summary of Qualifications

Dynamic and resolute Executive and Personal Assistant with extensive experience in high-level support, strategic planning, and proactive approach to daily operational functions to C-Level Executives. Expert in managing complexities of C-Level executives needs working in fast-paced environments.

Ability to function well in a high-paced environment.

Strong organizational and planning skills, excellent diligence, and accuracy.

Ability to use discretion, confidentiality, and good judgment to handle C-Level matters objectives.

Strong critical thinking skills and ability to work independently.

Excellent written and verbal communication skills

Proficient in Microsoft Office Suite

Fluent in English and Spanish

Professional Experience

DACRA – Miami Design DISTRICT, MIAMI, FL 2014 - 2024

Executive and Personal Assistant to COO

Provide executive-level and personal assistance support, maintaining availability outside business hours as needed.

Manage complex business and personal calendars ensuring efficient planning and diary management.

Manage estate & personal activities related to the Executive’s homes, family, and vehicles.

Coordinate extensive domestic and international travel to include itineraries, flights, hotel and restaurant reservations, and ground transportation.

Maintain 100% confidentiality of all communications and documentation.

Serve as liaison between executive, direct reports and external contacts.

Organize, renew, and maintain files, data, passwords, licenses, confidential information, and records.

Prepare, process, and approve expense reports, client billing, timesheets, and PTO.

Draft and manage all correspondence and response on behalf of executive.

Prioritizing inquiries and requests, to ensure efficient day-to-day engagements.

Organize personal and corporate luncheons, dinners, and events

Managed office management duties, including supply inventory and purchasing, and facilitated maintenance requests with property management.

Attend meetings, take notes and follow up on action items

Maintain availability outside business hours as needed

LNR PROPERTY, LLC – Real Estate Investment Company 2010-2013

Executive Assistant to General Counsel

Provide secretarial support to General Counsel and legal.

Responsible for establishing, maintaining, processing, and overseeing files, correspondence, databases, records, certificates, and documents.

Managed supervisor’s schedule; coordinated meetings and conference calls, including travel and lodging arrangements, facilities, and conferences.

Arranged teleconferences with local, regional, and national law firms, as well as international clients and consultants.

Processed expense reports and verified expense documentation in a timely manner.

Preparation of legal documents, contracts, policies, and various other correspondence

Maintained, created, and organized files, client database, and letters of engagement, waivers, and confidential records.

Sorted and fulfilled all incoming correspondence (emails/faxes/phone calls)

Kerzner international north America – Atlantis & One & Only Resorts 2008 - 2010

Executive and Personal Assistant to CFO

Provide executive-level and personal support to the CFO and direct reports.

Prioritized and managed multiple projects simultaneously following through in a timely manner.

Processed payroll and expense reports for the Finance department

Assisted in the preparation of agenda and presentation materials for board meetings.

Answered and directed a high volume of incoming calls/faxes/emails.

Maintained complex business meetings using MS Outlook

Coordinated domestic and international travel for CFO, direct reports, and all board of directors.

Composed and typed correspondence, memos, presentations, and confidential materials

Maintained database information, such as mailing lists, contact info, etc. in the applicable format.

Informed attendees of function dates and times, reserved meeting space, provided the proper equipment/materials and provided hospitality services as needed in these meetings (food/beverage)

Scheduled personal appointments and ran personal errands (i.e., oversaw home personnel staff, hired contractors, dry cleaning service, personal shopping, doctor appts., car service repair/maintenance, etc.).

Stanford Financial Group Companies – Finance/Wealth Management 2002 to 2008

Executive and Personal Assistant to COO

Provide high-level administrative support to the COO and direct reports.

Composed, edited, and proofread correspondence, reports, letters, memos and other complex documents.

Established and maintained database, spreadsheet files, handbooks, and manuals.

Organized program events, meetings, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and controlling the event budget.

Arranged detailed travel plans and itineraries, and compiled documents for travel (such as visas and passports)

Prepared Executives’ monthly expense reports

Scheduled all meetings, conference calls, and travel arrangements.

Organized, prioritized, and summarized the content of incoming materials, gathered information, special requests, and meetings.

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